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Travel Policy

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Policy Statement

Reason for policy, definitions, additional contacts.

Related Information

About This Policy

Patty Cole Director, Travel Management Services [email protected]

Any individual, including but not limited to faculty, staff, visiting scholars, students, and non-university personnel, seeking reimbursement of travel expenses from university or Sponsored Research funds, and any university unit seeking to use university funds to pay for travel expenses on behalf of any individual.
This policy also applies to anyone who approves or processes travel arrangements and expenses.
A unit may set more restrictive requirements. In such case, the unit is responsible for documenting, communicating, and enforcing any such requirements.

The university may pay for or reimburse travel expenses where an individual or university unit incurs those expenses for university business and the fiscal officer or unit leader approves those expenses.
any expenses that will be reimbursed from another source;
any expenses of a personal or political nature, or
any expenses not actually incurred by that individual with their own personal funds.
Travel Management Services publishes the university’s reimbursement rates for various types of expense (e.g., per diem, mileage, and shared ride transportation) at travel.iu.edu .
provide guidance to individuals and university units regarding what travel expenses may be paid or reimbursed with university funds,
promote good stewardship of university resources, and
explain the relevant requirements and guidelines for travel expenses to be paid or reimbursed.
Travelers are strongly encouraged to procure travel services, when available, from university preferred vendors. These vendors include Designated Travel Agencies, online booking provider(s), and vehicle rental agencies. See the Travel Management Services Website for a list of preferred vendors.
Reimbursement requests must be submitted via an expense report through the IU travel system and will be paid after the completion of a trip. The expense report should be submitted by either the traveler or the travelers’ delegate within the travel system (“Delegate”).
A business purpose must be clearly identified on the expense report for each trip to validate the business need for the travel.
In compliance with IU’s Accountable Plan , employees, students, and non-employee travelers (or their Delegates) are required to submit reimbursement requests, with required supporting documentation, within a reasonable period of time (as defined in TSOP 9.02 Account Plan Reimbursements) .
Travel charged to sponsored awards may be subject to specific restrictions set by the sponsor. Travel restrictions may vary between federal and non-federal sponsors.
Travelers on university business funded by a federal award must comply with the requirements of both the Uniform Guidance (2 CFR Part 220) and are required by 49 U.S.C. 40118, commonly referred to as the “ Fly America Act ,” to use United States air carrier service for all travel and cargo transportation services funded by the United States Government.
Certain expenses (e.g., for alcohol) are “unallowable” in accordance with federal cost principles and cannot be charged to a federal award. Some expenses not allowed on a sponsored award may, however, be reimbursed by a non-sponsored fund under specific circumstances if those expenses meet the requirements under this policy for reimbursement.
Questions about sponsor restrictions should be addressed to the appropriate representative in the Office of Research Administration.
If a sponsored research program has more restrictive receipt requirements, the more restrictive receipt requirement will take precedence. The traveler should confirm receipt requirements with the Office of Research Administration or the sponsor.
Travel Days : For travel within the contiguous United States, an individual traveling solely on university business to one destination should only need one travel day to arrive at that destination and one travel day to return home. As such, the university will typically reimburse travel expenses for up to two travel days in total for an individual traveling for university business to one destination in the contiguous United States. If an individual has to travel to multiple locations and each location is for university business or if that individual is traveling internationally, the university may reimburse travel expenses for additional travel days where travel cannot reasonably be competed in two days.
The following chart details the policies that govern travel expenditures:

Appropriate : An expense that is suitable or fitting for a particular valid business purpose.

Allowable Expense : a necessary, reasonable, and appropriate expense incurred for the primary benefit of university business and therefore permitted to be reimbursed or directly charged based on the permission of the university or by the terms of the federally or privately sponsored agreements.

Business Travel : Travel for the purpose of conducting business for the sole benefit of the university.

Necessary : Minimum purchase or service required to achieve a particular business objective.

Official Workstation : The primary physical location(s) where the majority of work is conducted.

Unit Leader : The director or vice president for an administrative unit, the dean of an academic unit, the vice chancellor or vice provost of administrative services of the campus, or the delegate of one of these individuals.

Out-of-Pocket Expense : An expense incurred by the traveler and paid with personal funds during the trip.

Per Diem : An allowance determined by the U.S. government to cover meals and incidentals while traveling for business purposes. Per Diem amounts are published by the General Services Administration (domestic) and State Department (international) and are specific to major cities.

Reasonable Expense : An expense that is ordinary and reflects a prudent decision to incur the expense on behalf of university business; not extreme or excessive.

Segment of the Trip : Non-stop, in-flight, continuous travel from one point to another point.

University Preferred Vendors : Vendors with whom Indiana University has an established business relationship and, in most cases, negotiated pricing and other benefits.

Travel Advance : Advance payment to the traveler to pay for travel expenses when other payment options are not available or do not meet the business need.

Indiana University Prepayment Programs : Programs established by Indiana University to allow payments to university preferred vendors via a direct bill process whereby a university account is used to charge the business travel expense. These programs include Designated Travel Agencies, online booking tools, and ground transportation providers.

Travel Meeting Card : An Indiana University corporate credit card that is used to pay approved travel expense for student group travel. The meeting card is for student group travel only. Eligibility for the credit card will be determined by Travel Management Services and will be based on the purchase needs of the group requesting the card.

Failure to comply with this policy could result in a traveler’s expense report being denied by the unit or by Travel Management Services or a lower amount of reimbursement being provided to the traveler than requested.
Falsification of travel expenses may subject travelers to disciplinary procedures according to university policies.

This policy was established on October 1, 1990.

Revised to add scope November 2016.

This policy was updated on August 2, 2018 and October 7, 2021.

The policy contact information was updated on March 27, 2023.

This policy consolidates the following historical policies;

FIN-TRV-1.0 Authorization for Out-of-State Travel

FIN-TRV-2.0 Reimbursement of Travel Expenditures

FIN-TRV-3.0 Travel Reimbursement Deadline Policy

Reimbursement Under the Accountable Plan, FIN-ACC-620

Mobile Plan and Device Allowance, FIN-ACC-480

Travel Management Services

Insurance, Loss Control and Claims

Allowable Travel Payments to Faculty Members on Leave, FIN-ACC-610

Use of Aircraft on University Business, FIN-INS-09

Vehicles Rented, Leased or Chartered, FIN-INS-06

Use of 12- and 15-Passenger Vans, FIN-INS-05

Fly America Act

Open Skies Act

Uniform Guidance (2CFR part 220)

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Office of International Services

Studying at IU

Scholarships for current students

Scholarships are the best form of financial aid to receive. They do not require repayment and do not have a work requirement.

You can apply for three types of scholarships through our office:

Emergency, need-based aid

Scholarship competitions, scholarships funded by alumni donors.

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Students who need financial assistance may apply for a need-based scholarship through Atlas throughout the year.

The amounts of the awards vary from $500 to $2,000 (or more, in rare cases), depending on the level of need and the availability of funds.

Please complete all elements of the e-form. Including a budget is helpful as well. Decisions are generally made within two weeks of when the application is submitted, and the scholarships are posted directly to students’ bursar accounts.

We created the Global Citizen Scholarship in recognition of the outstanding contributions international students make to IU. The award is a one-time scholarship of $7,500, and we present it to three students each year during the fall semester. Students submit a video on different themes.

Watch the winning videos

IU faculty and staff can nominate a student who identifies as a female, non-immigrant, international student and who has emerging potential. This award is a one-time scholarship of $3,000, and we present it to one student every other year in spring as part of the International Women's Day Conference.

Review the scholarship details

Generous alumni have created need-based scholarships for:

Students from certain countries
Current IU students
Students who meet specific criteria

Keep reading for more information about each scholarship. When you’re ready, submit your application in Atlas.

The scholarship is offered to current graduate students who are citizens of a country within the Association of Southeast Asian Nations (ASEAN).

The scholarship is offered to current undergraduate and graduate international students enrolled in the College of Arts and Sciences.

The scholarship is offered to current undergraduate and graduate students who are citizens of China, Hong Kong, or Taiwan.

The scholarship is for Indonesian undergraduate students.

Office of International Services resources and social media channels

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Events with 50 or more participants must be submitted to the University Event Registration Committee (UERC) for registration and official approval. This requirement applies to all IU sponsored events, regardless of location (both on and off campus).

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Forbes Travel Guide’s Inaugural Luxury Air Travel Awards By Forbes Travel Guide Editor Jennifer Kester

October 22, 2024

Before you check into a stunning hotel or explore a new city, chances are your travels will begin at the airport. And the journey is just as important as the destination. That’s why Forbes Travel Guide is launching its first Verified Air Travel Awards to celebrate the best airline and airport experiences.

The 22 awards highlight a range of categories—from fine airport dining and lavish lounges to top-of-the-line first-class suites and in-flight cocktail bars. For those who prefer traversing the globe in a more exclusive style, the Air Travel Awards also cover private jet and private airport services.

Emirates and Delta Air Lines were named Best International Airline and Best U.S. Airline, respectively. Singapore Changi Airport earned the title of Best International Airport, while LaGuardia’s renovation landed it the Best U.S. Airport accolade. And the Transportation Security Administration (TSA) picked up Innovation of the Year for introducing facial recognition at major U.S. airports.

Emirates is one of the world's top airlines

FTG’s air travel experts scoured the globe to come up with a list of nominees. Then the Verified Air Travel Award winners were decided by an invitation-only survey of 5,000 of the most well-traveled people in the hospitality industry, including luxury travel advisors and FTG’s most frequent fliers, its incognito inspectors and training team. The results were validated by the experts at FTG, known for the integrity and objectivity of its 66-year-old Star Ratings system (which relies on incognito inspections by expert inspectors to determine the annual ratings of hotels, restaurants, spas and ocean cruise ships).

“Too many travel industry awards are the result of a somewhat suspect popularity contest. The Verified Air Travel Awards are important because the metrics are based on real-world experience and real-world accountability,” says Peter Greenberg, Emmy Award-winning travel journalist and host of Eye on Travel on CBS Radio. “In a world experiencing an explosion of luxury brands, it’s not about pretty pictures or mission statements, but the unbiased opinions of veteran travelers coupled with reliable facts that lead to a credible and relevant definition of excellence.”

Related: Read Peter Greenberg’s interview with Forbes Travel Guide CEO Hermann Elger on trends in air travel

Fasten your seatbelts and get ready for takeoff with these worldwide winners:

Best International Airline

Boasting prime perks like the most legroom in all cabins and a chauffeur to drive you to and from the airport, Emirates makes flying luxurious.

Best U.S. Airline

Delta Air Lines

The Atlanta-based airline maintains a strong reputation for its consistency, loyalty program and customer service as it approaches its 100th anniversary in 2025.

Best Small Airline

La Compagnie

Founded in 2013, La Compagnie offers all-business-class flights between New York and Paris, Milan or Nice, France.

The more than 60-year-old company gives you several options to fly private: a shared ownership program, leasing or an all-inclusive jet card.

Best International Airport

Singapore Changi Airport

Offering unique touches like a butterfly garden, a rooftop swimming pool and Jacuzzi, and a free 24-hour movie theater, Singapore Changi re-envisions the airport experience.

Best U.S. Airport

LaGuardia Airport

After a recent $8 billion overhaul, the Queens, New York, airport impresses with bright, airy spaces; more check-in kiosks and security lanes; and NYC foodie favorites like H&H Bagels and Junior’s.

Best First Class

A first-class ticket grants you a luxurious fully enclosed private suite, dine-whenever-you-desire service — including unlimited caviar and Dom Pérignon — special moisturizing pajamas to prevent dehydrated skin, chauffeured airport transfers and more.

Best International Business Class

Qatar Airways

Available as a single, twin, double or quad suite, the coveted Qsuite comes with a door for privacy, mood lighting, a lie-flat bed and a Diptyque amenity kit.

Best Domestic Business Class

Flying Delta One — the all-suite business class — gives you access to the new Delta One lounges, Missoni amenity kits with Grown Alchemist products and a suite with a door and a 180-degree flatbed seat.

Best Independent Airport Lounge

Louis Vuitton Lounge by Yannick Alléno, Hamad International Airport

Louis Vuitton’s first airport lounge is a vibrant and verdant culinary destination. Prominent chef Yannick Alléno features French cooking techniques and Qatari ingredients in his à la carte and tasting menus.

Best U.S. Airline Lounge

Delta One, John F. Kennedy International Airport

The first lounge dedicated to Delta One passengers debuted in June with an expansive 39,707-square-foot space that includes a year-round terrace, nine relaxation pods, eight shower suites and a full-service brasserie.

Best International Airline Lounge

Emirates First Class Lounge, Dubai

This sprawling 24-hour lounge nearly runs the length of the terminal and offers everything you could need: delicious buffets and à la carte menus, a Moët & Chandon bar, a cigar lounge, fully stocked shower suites and a direct boarding point so you don’t have to run to your faraway gate.

Best Airport Dining

Dubai International Airport

You’ll find an array of dining options, including Italian (Florentine sandwich shop All’antico Vinaio), Lebanese (Comptoir Libanais) and international (The Kitchen by Wolfgang Puck). Finish with something sweet from the region’s first Nutella Café or upscale éclair shop L’Éclair de Génie.

Best Wine List

Air France’s impressive wine list spotlights top French regions and vineyards. It’s overseen by new head sommelier Xavier Thuizat, who also curates the cellar at Five-Star Hôtel de Crillon, A Rosewood Hotel in Paris.

Best Culinary Program

The changing menus at Emirates might include steak and eggs with truffle hollandaise for breakfast, prawn machbous for dinner and vegan options, like the chickpea crepe stuffed with carrot, peppers, mushroom and tomato concasse — the airline recently added 300 plant-based meals to its vast recipe database.

Innovation of the Year

Transportation Security Administration’s facial recognition technology

TSA’s rollout of facial recognition at major U.S. airports helps make ID checks more efficient for travelers while still ensuring effective security measures.

Best Airport Design

Abundant green spaces (from a hedge maze to the famous Rain Vortex waterfall) and bountiful art (from large-scale sculptures to murals) lend Singapore Changi an inviting look and feel.

Best Loyalty Program

Delta Air Lines SkyMiles

The complimentary SkyMiles program gives members free Wi-Fi on most domestic flights (and soon international ones), miles without expiration dates and the ability to earn miles with more than 20 partners.

Best In-Flight Cocktail Lounge

Go to the plane’s U-shaped bar and order the Breakfast Martini, a signature gin cocktail that gets a morning makeover with marmalade, Cointreau and orange and lemon juices.

Best Private Airport Experience

Heathrow VIP

At Britain’s busiest airport, skip the long lines at immigration and customs with this VIP service, where an agent helps you go seamlessly from jet bridge to chauffeur or curbside to boarding.

Best Airport Wellness Experience

Jewel Changi Airport

Get immersed in nature without leaving the airport amid the lush Shiseido Forest Valley’s 900 trees and 60,000 shrubs and the showstopping Rain Vortex, the world’s tallest indoor waterfall at seven stories high.

Best Airline App

The user-friendly app allows you to upgrade your seat, receive the latest gate and flight changes, track your bags, navigate airports, locate Sky Club lounges and more.

The Verified Air Travel Award winners will be honored at The Summit , FTG’s annual event dedicated to travel and luxury, in Monaco in February 2025.

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Dawit Yehualashet Kebede

PhD in Global Governance

RESEARCH CLUSTERS

PhD in Global Governance

Contact Details

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Born and raised in Ethiopia, Dawit began his higher education at Bahir Dar University, where he graduated with honors majoring in History. He then taught history at a high school for two years. Later, he joined a travel management school in Addis Ababa, earning an associate degree, which led him to work in the travel sector as a consultant and trip leader. Dawit received a scholarship to study at Goshen College in Indiana, where he majored in Peace, Justice, and Conflict Studies, graduating with honors in 2007. He collaborated with his mentor and advisor, Professor Jan Bender Shetler, co-publishing two scholarly papers focusing on intercommunal peace in Ethiopia and presenting their findings at an African Studies conference. He later completed a Master’s degree in Public Affairs at Indiana State University, also graduating with honors. Dawit’s work experience ranges from teaching and travel consultancy in Ethiopia to mediation and research work in the United States. He is currently a PhD student and research assistant at the Balsillie School of International Affairs (BSIA).

Balsillie Doctoral Fellowship, 2024
Honorary Member of Pi Alpha Alpha
November 2009: African Studies Association Conference, “Mapping the Spaces of Muslim-Christian Association: The Walled City of Harar, Ethiopia, 1887-Present,” New Orleans
October 2007: African Studies Association Conference, “Muslim-Christian Relations in Harar, Ethiopia: The Role of Inter-Communal Association in Maintaining Peace,” New York
December 2006: Received a research grant from the International Peace Research Association Foundation (IPRA) to conduct a six-week field research in the spring of 2007 on Christian-Muslim relations in Ethiopia
March 2005: Traveled to Swaziland as a writer with Goshen College Peace and Journalism Team
May/June 2005: Traveled to Ireland (North and the Republic) and took a course on Irish Literature and Conflict

Select Publications

Yehualashet, D., & Shetler, J. (July 2013). “Building Peaceful Relations between Muslim and Christians: What can we learn from Ethiopia?” The Mennonite Quarterly Review , Vol. LXXXVII, No 3. Goshen College, Goshen, IN.
Yehualashet, D., & Shetler, J. (2011). “Building a ‘City of Peace’ through Inter-communal Association: Muslim-Christian Relations in Harar, Ethiopia, 1887-2009.” Journal of Religion, Conflict, and Peace .
Master of Public Affairs Public Policy/Government & Nonprofit Management, Indiana University, South Bend, IN, May 2011
Bachelor of Arts Peace, Justice, and Conflict Studies, Goshen College, Goshen, IN, May 2007
Associate Degree Travel Management, CTTI, Addis Ababa, Ethiopia, January 1999
Associate Degree Teaching History, Bahir Dar University, Bahir Dar, Ethiopia June 1995

Changi-Airport-Singapore-Forbes-Travel-Guide-Air-Travel-Awards

Forbes Travel Guide’s Inaugural Luxury Air Travel Awards

From the best airlines and private jet carrier to the top culinary programs and lounges, introducing a new metrics-based accolade for high-flyers., by jennifer kester , contributor.

B efore you check into a stunning hotel or explore a new city, chances are your travels will begin at the airport. And the journey is just as important as the destination. That’s why Forbes Travel Guide is launching its first Verified Air Travel Awards to celebrate the best airline and airport experiences.

The 22 awards highlight a range of categories—from fine airport dining and lavish lounges, to top-of-the-line first-class suites and in-flight cocktail bars. For those who prefer traversing the globe in a more exclusive style, the Air Travel Awards also cover private jet and private airport services.

“Too many travel industry awards are the result of a somewhat suspect popularity contest. The Verified Air Travel Awards are important because the metrics are based on real-world experience and real-world accountability,” says Peter Greenberg, Emmy Award-winning travel journalist and host of Eye on Travel on CBS Radio. “In a world experiencing an explosion of luxury brands, it's not about pretty pictures or mission statements, but the unbiased opinions of veteran travelers coupled with reliable facts that lead to a credible and relevant definition of excellence."

Fasten your seatbelts and get ready for takeoff with these worldwide winners.

2024 Forbes Travel Guide Verified Air Travel Awards

Best international airline, best u.s. airline, delta air lines, best small airline, la compagnie, best international airport, singapore changi airport, best u.s. airport, laguardia airport, best first class, best international business class, qatar airways, best domestic business class, best independent airport lounge, louis vuitton lounge by yannick alléno, hamad international airport.

Ready for Takeoff: The Delta One Lounge at New York's JFK Airport was named Best U.S. Airline Lounge.

Best U.S. Airline Lounge

Delta one, john f. kennedy international airport, best international airline lounge, emirates first class lounge, dubai, best airport dining, dubai international airport, best wine list, best culinary program, innovation of the year, transportation security administration (for implementing facial recognition at major u.s. airports), best airport design, best loyalty program, delta air lines skymiles, best in-flight cocktail lounge.

Runway Success: Heathrow's VIP service provides baggage assistance, fast track through security and private lounge access.

Best Private Airport Experience

Heathrow vip, best airport wellness experience, jewel changi airport (for the forest valley and rain vortex gardens), best airline app.

The Verified Air Travel Award winners will be honored at The Summit , Forbes Travel Guide’s annual event dedicated to travel and luxury, in Monaco in February 2025.