group travel software

GROUP TRAVEL Management PLATFORM

White-label group travel bookings, itineraries & customer experience frontend and planner backend software that empowers you to launch your multi-day destination events, retreats & tours

New plans launched this year, with more white label features, new layout and and payment options

Automation for you, better experience for your travelers

White label (your brand) from front to back.

Whether you're just getting started or you're managing hundreds of millions in bookings, YouLi allows you to pick the right level of white labelling for your business. Upload your logo and start taking bookings on Explorer or PRO . Add on White Label Domain to get your branding in the browser tab. Upgrade to Venture to get full white label email sending. Upgrade to Enterprise to white label the front end AND backend platform for all your travelers, suppliers, group leaders, staff and affiliates.

itinerary & INVOICE creator

Discover our NO-CODE PLATFORM to create itineraries (with add-ons) and make it easy for travelers to add to their invoice with a single click, before OR after booking.   Organizing travel for a group can be time consuming.  Some people want morning flights, some want to stay a day longer. One guest just has to have a mountain view, but their friend is scared of heights and needs a different room. It happens. We help avoid the extra headache of sending 20 emails back and forth and getting lost in communications threads. ‍ Your group of travelers gets to choose the accommodation options, pricing package, opt-in or out of any extra activities. YouLi will automatically add a payment to the invoice. Experience our ADAPTABLE & PERSONALIZED group travel planning tool that will successfully integrate into your business processes and brand, including WHITE-LABEL DOMAIN options.

traveler & inventory management software

Every person in a group of travelers has different needs. People will have different dietary requirements, payment options, flight details, and the list goes on.   Think of YouLi as your TRIP CRM and use it to communicate with travelers, see their booking status and ensure they complete all pre-trip tasks. All group documents and forms are available in ONE place. (and we integrate with your corporate CRM as needed) Your travelers are assigned TASKS that they can complete on desktop or mobile. Task them to read your terms & conditions or cancellation policies, review the packing list, complete registration form and even leave a review after the trip! Manage your ROOM INVENTORY automatically, even when reselling through affiliates (agents or influencers) - rooms are reserved while you sleep, with no fear of over-booking. Price your rooms based on OCCUPANCY so travelers can book as singles, double occupancy and more. YouLi automatically adjust pricing as people are added/removed from the room. Allow roommates to book together but Pay Separately with automated reminders to the roommates.

all-in-one software for group TRAVEL & EVENTS

Make your itineraries come to life.

Add videos, maps, and images to show your customers their next group experience.

Stop updating endless pDFs & spreadsheets Manually

Update all your itineraries in one place and make it available to your clients instantly online and on the included mobile app .

Automate Invoicing, deposits & payment Reminders

No more chasing customers for payments. YouLi sends reminders and notifications for you. You get paid while asleep.

Join webinars to Get Valuable Advice from Other Trip Planners

Stop working alone and create more opportunities to offer unique experiences to your clients.

Keep everything in one place for everyone

Have the most up-to-date details for your staff and customers available online and offline.

manage multiple departure dates

Organize multiple group trips with different departure dates using one main tool.

bookings & payments

YouLi is also your group tour BOOKING SOFTWARE! The specialized travel booking platform lets your travelers book online right on the itinerary trip page. A white-label domain helps your brand stand out. You can also CUSTOMIZE the whole payment experience like allowing deposits, installments, and final balances. Split payments between solo travelers or groups together as a couple or family for one combined invoice. Give your travelers flexible payment plans with CHIP AWAY  payments; like buy now/pay later, without the headaches of a third party! We still track individuals for headcount because we know keeping track of who has done what can be overwhelming. We make sure you can configure your payment plans per trip, and you get to choose the PAYMENT PROCESSOR that works for you. We are fully integrated with Stripe and Square, and we are open to integrating with other gateways for Enterprise clients. Invite your network to RESELL your trips using our AFFILIATE tracking feature to drive even more bookings, with confidence that YouLi will manage headcount and inventory automatically.

CUStoM website design OR INTEGRATE WITH  YOUR WEBSITE

YouLi makes group travel easy and your website even easier! Choose an option that best fits YOU. ‍

• Get a YouLi-Hosted Website:

You can launch a YouLi-powered PRO+ WEBSITE on a PRO+ Website plan - the easiest way to launch your group travel website in days. And you don't even need a web developer.

You can also work with our team to build a luxury CUSTOM TRAVEL WEBSITE because we know that maintaining a self-hosted website is very time-consuming.

• ‍ Integrate with your existing website:

If you already have a great website set up no worries - we love it when you BYO (bring your own)! You can use our simple embed code to seamlessly INTEGRATE YOUR ITINERARIES with your existing platform (no developer needed).

community of travel professionals

It’s essential to be ‘in the know’ of what is happening within the travel industry and what you need to be doing. We offer community WEBINARS and masterclasses so you can join in the conversation and be aware of industry best practices. YouLi travel professional webinars and hands-on workshops are your best place to interact with the experts, network, and save time on tech and travel marketing research. Develop affiliate partnerships with travel agents, advisors, and influencers who can help sell your trips. ‍

Keep learning and growing as a professional and apply the best group travel practices. Our online travel professional community offers resources to help you create that DREAM CLIENT EXPERIENCE you've always wanted to deliver.

travel sectors that use youli

Group trips & retreats.

• One itinerary version for the whole group while still customizable person
• Add-on features for flexible itinerary options
• Centralized reporting: view the group, the individual, or the task
• Streamlined onboarding from payment to registration form to waiver signing and more

Travel Agents & Event Coordinators

• Create quotes, schedules & itineraries in minutes
• Keep all in one place , avoid the long email threads and stop losing small details
• Watch as tasks get completed with automated reminders
• Track referral commissions with transparent reporting

Travel Enterprises & Student Travel

• Centralize the entire trip lifecycle from itinerary creation to post trip feedback in one place
• Multiple payment integrations options with leading providers like Stripe, PayPal, and Square.
• Customize software integrations to fit YOUR business model

travel marketplaces

• A full white-label solution for your branded marketplace
• All partners collaborate under one platform - tour operators, trip leaders, vendors, travel agencies, and marketplace administrators
• Easy and transparent commissions tracking

words from our community

"YouLi provides me the functionality that I originally needed at 3 other solutions to provide. And it does it in a highly seamless way. My clients rave about how dynamic and engaging the information I provide them is. YouLi has a ton of easy to use and customize features that allows me infinite options for defining my bookings. And the support team is without equal!"

"Thank you, team! You are continually coming out with ways to help us all run better and smoother operations. Love being part of YouLi!"

"Every time I showed YouLi to a client they were super impressed. They really love the look and feel of YouLi. It's definitely a good USP for us."

We can easily push tasks and optional tours out to our booked guests saving us a tremendous amount of man hours. Not only did YouLi significantly reduce our costs they also helped increase our revenues. The Youli team has been fantastic to work with.

The QBO integration is working like a charm!!! WOO HOO!!!! The journal entries are going into all of the accounts correctly. This is amazing! This cuts my work time down considerably.

The YouLi team has done an amazing job of helping streamline our business. They enhanced their platform to include our small ship deck plans allowing our guests to select their own cabin, build a profile and make payment.

The product looks great. I am excited to use it. Exactly what I need to take the business to the next level :D My biggest issue is admin time so this will be perfect. I'd previously seen your website a few years ago, but looks like you have put a heap of effort developing it since then with more functions :)

YouLi made it so easy to create trips - and they look amazing on your platform. The Web design team was blown away by the interface. And, consumers in testing have commented on how nice it is to have a dedicated Trip Page. We are booking now for our first three ventures: We Make Culture, Art & Social Change and Urban Agriculture.

"I deal with billions of dollars of software the schools use, and I can tell YouLi just works! It does every single thing that needs to be done for a group trip. I am totally in gratitude of you all for designing something that works so beautifully. People are itching to travel, they are ready to go, and the cost of having this platform is so worth it, because the amount of time that is wasted. It’s brilliant!"

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Our technology makes Group Travel simple.

Digitize your group travel business., how is groupdesk different, groupdesk is a b2b white label solution that helps you simplify your group travel business by bringing all the working parts online., automatic recurring payments, b2b white label solution, brand control, 24/7 bookings, tailored experiences, agent interface.

The Travel Agent Interface is a tool where travel planners can manage and control their product and sales.

Traveler Interface

The front-end suite is where travelers make bookings and manage their trips. Easy-to-customize interface reflects your brand, reduces friction in the buying process to increase transaction speed, and creates a positive modern user experience for travelers.

Groupdesk is built to help you manage different types of trips which can be tailored as per your requirement. Add as many products as you like to a trip and increase your basket size. Whether it’s 5 star hotel suites or shared dorms, insurance or ski rentals, you can create any type of product inventory and price points to sell

Eric Robertson

Breakaway tours vp sales & marketing, campus vacations director of sales and operations, shawn morais, pollen customer success.

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Add On Services

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• 1-505-660-3800

It′s simple, smart and totally transforming.

Information continuously flows in and out of your business. ViaTour Software puts you in control.

Remote Access - Anytime - Anywhere.

Use ViaTour on your PC, Tablet, Mac, Ipad, and Smart phone from any location.

ViaTour has all the features you′ll ever need!

Marketing, reservations, operations, financials, analysis, web publishing and online booking. ViaTour Software is the ONLY solution with all these features in one-integrated system.

A great fit big or small!

Choose your monthly subscription plan from 3 application levels for the best fit and return-on-investment.

Make ViaTour your own!

ViaTour is the only software system with built-in customization options: your terminology, your business rules, your custom reports!

Dive in with confidence!

As a ViaTour client you can expect quick and reliable technical support, an active user-community and collaborative development. We host user-discussion groups, webinars and annual client conferences.

Serving Tour Operators Across These Niche Markets

For trips that venture off the beaten track, ViaTour leverages your expertise by handling destination details, vendor info, safety requirements and all of your business intelligence in a powerful solution.

Use ViaTour to provide superb customer care for your discriminating travelers. Capture detailed preferences, track multiple and seasonal residences, and generate personalized letters and gorgeous trip documents.

ViaTour facilitates accurate information management for your high-volume business. Process repeat travelers with a few clicks, and know their profiles will appear accurately on all reports, trip after trip.

ViaTour will simplify your workload for both group and individual bookings. Efficiently manage cabin and hotel allotments, optional shore excursions, pre- and post-tour extensions, air and transfers, and more.

Motor Coach

Driver manifest in one-click shows detailed locations lists with spot time and directions, traveler's cell, balance if still due and special needs! Create vehicles and assign seat assignments!

Group Travel

Whether your client is a school, museum, alumni organization, charitable group, or bank, ViaTour has an efficient workflow to handle tour details, payments, invoicing, rooming, contracts, mailings and more.

Track custom traveler preferences like “prefers evening worship” and “diet restrictions”, link travelers to church or group leader, manage multiple mailing lists, and so much more.

Travel Planners

Let your travelers focus on their experiences while ViaTour handles the details. Segregate your organization’s group lists, track special preferences, and accommodate staff and their spouses with flexibility.

How It Works

ViaTour handles all aspects of tour management including streamlined booking and invoicing, efficient vendor and traveler communications, robust marketing segmentation and tracking, in-depth operations analysis and reporting, and much, much more. As a competitively priced "all in one" package, ViaTour is the #1 database solution for tour operators and travel planners on the market today.

“Large company or small, I look forward to hearing your story, your goals, and helping you get where you want to be!”

Karen Ziegler , Client Services, ViaTour Software

Get Started Now!

Your time is valuable and we at ViaTour want to make your evaluation, purchase and implementation easy.

Call 1-505-660-3800 to get started. Or please give us a little help and fill out this form!

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• Customization
• Data Conversion
• Marketing Services
• Data Hosting
• Custom Websites
• Email Marketing
• Dynamic Reports
• Credit Card Processing

Business intelligence to help you grow...

Customized Group Travel Management for any Event, Anytime

Provide us with the details of your group travel, and we will handle all the booking, itinerary, and management for parties of 20 or more people

Group travel made easy with Routespring expertise

• Whether you’re organizing a conference, planning an event, or arranging a company retreat, we’re here to guide and support you at every step us handle the details while you focus on creating a memorable and impactful occasion.
• Our team handles each group travel request individually, ensuring a human touch in managing important travel.
• It’s as easy as 1, 2, 3! Just send us your travelers and itineraries, and we’ll handle the rest. 

Effortlessly handle group bookings using our cutting-edge travel management software

• Manage all your group travel bookings through our user-friendly dashboard, even if your fellow travelers aren’t sharing the same flight or hotel accommodations.
• Synchronize schedules, preferences, and travel policies, guaranteeing complete alignment among all team members for every trip.
• Simultaneous transactions don’t have to be a source of frustration. Our transaction report offers additional columns that enable you to analyze travel expenses from multiple perspectives, ultimately reducing administrative burdens.

Trust our extensive inventory to reliably and precisely navigate your workforce.

Never stress over flight availability again

Get instant access to 400+ full-service carriers and 360+ low-cost carriers. New Distribution Capability (NDC) compatibility options with United and American Airlines.

Hotel coverage you can rely on

2.6M+ accommodation properties sourced from a range of suppliers, consolidators, and bed banks.

Drive hassle-free with our ground transportation.

Routespring provides ground transportation in 35k+ locations in 200+ countries.

Experience the convenience of micro-group travel with Routespring

• Planning a group trip with up to 9 travelers?  With our user-friendly and convenient online booking platform, you can seamlessly reserve flights and hotels simultaneously.
• With our platform, you can effortlessly take control of group travel without additional learning. It’s as simple as making a regular booking – just a few clicks and you’re all set. 
• Even when you book group travel, travelers can enjoy personalized experiences and make the most of their loyalty programs.

Round-the-clock group travel assistance

• Our travel agency agents bring a wealth of knowledge, with an impressive average of 7 years of experience in the industry. They possess extensive expertise in GDS and ARC, ensuring exceptional service for all your group travel needs.
• With each highly skilled agent expertly handling over 12,000 trips annually, you can trust that you are in the most capable hands imaginable. Our agents are well-versed in providing exceptional service, ensuring your experience is nothing short of seamless and worry-free.
• Get round-the-clock, 24/7/365 support for any travel inquiries from attendees, ensuring a seamless experience. Rest easy knowing that our dedicated team is there to assist you with managing unforeseen travel disruptions. journey.

Whether they're managing or doing the travel, our customers love using Routespring!

"Extremely easy to implement and can start to book travel within minutes."

Chief Financial Officer

"Routespring’s centralized payments and extensive prepaid hotel inventory helps us out."

Chief Executive Officer

"The single payment feature makes accounting and approvals a breeze."

VP, Business and Clinical Operations

"It’s simple, easy to get started, almost immediate value after signing up, everything was pre-configured so we did not waste any time in figuring out travel policy"

Financial Advisor

Experience Routespring firsthand

Awarded Best Travel Software Company 2019

• South Africa
• Sierra Leone
• Antigua & Barbuda
• Saint Barthelemy
• Bonaire St Eustatius
• Dominican Republic
• Saint Kitts and Nevis
• Cayman Islands
• Saint Lucia
• Saint Martin
• Puerto Rico
• Sint Maarten
• Turks & Caicos Islands
• Trinidad and Tobago
• Saint Vincent & Grenadines
• U.K. Virgin Islands
• U.S. Virgin Islands
• Brunei Darussalam
• South Korea
• Philippines
• Afghanistan

North America

Middle east.

• United Arab Emirates
• Palestinian Territory
• Saudi Arabia

South America

• Falkland Islands (Malvinas)
• French Guiana
• Cook Islands
• Northern Mariana Islands
• New Caledonia
• Norfolk Island
• New Zealand
• French Polynesia
• Papua New Guinea
• Solomon Islands
• Bosnia and Herzegovina
• Switzerland
• Czech Republic
• Faroe Islands
• United Kingdom
• Liechtenstein
• Netherlands

Get our Flight API for the best fares in the market

Group travel booking software.

Scale your business by selling group travel and manages online bookings with cutting-edge Group Travel Software.

Trusted by World’s Leading Travel Brands

Group Travel Booking Software – Simple. Automated. Intuitive

Trawex offers a group travel booking software that gives you the ability to book, manage, and track group bookings of all sizes..

What is the best Group Travel Booking Software for group travel management?

Trawex provides simple group travel software that allows you to book reservations for groups of any size. Our group travel booking software is adaptable, scalable, and simple to use for any group travel business .

You can use the system to manage services such as hotels, meals, room types, board, activities, and transfers. With a single click of a button, organizers and travelers can accept or reject a quote, select a package and other options, and make payment.

Trawex provides a world-class group booking system for managing and selling travel-related services such as hotels, tours, cars, visas, and so on. The system we offer for the different groups includes meetings, incentives, conferencing, exhibitions (MICE), alumni groups, and more.

Our group booking software is equipped to control a variety of groups such as leisure, incentives, meetings, conferences, exhibitions, alumni groups, and so on.

We provide you the best technology solutions to manage the meetings, conferencing. And an admin panel to manage and keep track of the booking, enrollment, finance, and listing processes.

For large travel groups, we offer user-friendly and simple group booking engines that serve as a central system for individual and group reservations. The travel group booking system offers group booking details, room listing, and guest room selection options, etc. Bookings made through the group booking engine are automatically updated and managed on time. Back office systems can be used to add participants to meetings, events, and conferences.

Track and enter large group accommodation options to select the number of rooms, the number of people in each room, the room type, the type of transfer required, the number of people in a transfer vehicle, and more.

Why Group Travel Management is important?

Group Travel Management arranges group travel to domestic and international destinations , including airline reservations, hotel accommodations, ground transportation, meals, cruises, tours, and much more!

Trawex is a one-stop travel technology solutions provider that provides travel agency software, travel booking software, travel management software, travel back-office system , and other services at competitive prices.

Trawex creates travel-based travel agency software that automates sales, operations, marketing, and finances for inbound and outbound tour operators, travel agencies, and online travel agencies to help them manage bookings, package customization, itinerary creation, and quotation management to create a large portfolio of travel products such as hotels, flights, transfers and activities to increase bookings.

Using our tour group software , travel agents and tour operators can easily create a group travel booking. Create a quote with multiple packages and options, and then add organizers and travelers by sending registration links to them or importing them into the system.

Organizer/travelers can log in to group travel management software and access packages and options, accept/reject the package, or request customization. Once the package is identified, they can invite travelers to pay by sharing a payment link, or the organizers can pay on their behalf.

Travel agencies and travel companies can revolutionize their travel ticketing operation with our custom-built and branded group travel booking app and a powerful admin panel to manage the entire business.

A group travel booking system enables travel agents to provide excellent customer service by allowing for quick search response capabilities, tracked bookings, and simple payment platforms with multiple payment options.

Group Travel booking system integrated with all suppliers hired by Travel Company into a system where Travel Agents can access, analyze, evaluate, modify, and select relevant services based on customer needs in real-time.

Group Booking engines assist travel companies in improving their back-office and customer-facing responsibilities by streamlining business processes, increasing revenue streams, and improving customer experience.

Facilitate your customers to identify your brand and services by providing them with the most smooth and easy booking experience. Flexible booking, automatic sales reports, and plenty of other features are all packed into a fantastic Travel Reservation System .

We introduced a group booking engine to ensure that our customers' group booking offerings eventually increase online revenue.

For Travel Organizations, A Group Travel Booking System Provides:

Value Comparisons: Travel companies could not only think about suppliers 'costs constantly based on the criteria of specifications and demands; they can also figure out costs that vary on specific factors to minimize the search process and increase productivity. It also helps to ensure brand loyalty.

Advanced Reporting: Group travel booking software provide organizations with several powerful structured formats that rely on specific concepts of enhanced information for organizational achievement and accomplishment.

Centralized Mid-Office System: Group travel booking software serve as a centralized platform for travel organizations to manage schedules, inquiries, suppliers, partners, clients, and administrators.

Payment Options: The group travel booking software provides various payment methods such as Master Card, Credit Card, Debit Card, and Net Banking.

Simple Booking Process and Auto Ticket Generation: The group travel booking system has a simple booking procedure and can generate tickets automatically.

3rd Party Supplier Connectivity: Group Travel Booking Software integrated with each major provider (GDSs / LCCs / Consolidators / Aggregators) given by Travel industry.

How do Trawex group travel management software help travel agent and tour operators?

Trawex provides the best group travel management software , travel agency management software, travel agency back-office software, and other services to global clients at the most competitive prices. Our simple system makes group travel bookings easier for tour operators, organizers, and travelers.

We offer an easy-to-use, low-cost Group Booking Engine to facilitate online transactions for groups and meetings, empowering you to take control of your Group Bookings.

We offer powerful online group booking software for managing and selling travel-related services such as hotels, tours, visas, and cars. You will have a completely automated environment for product listing and booking. Furthermore, a powerful admin panel to manage, track, and keep an eye on the listing, enrolling, booking, and finance processes. All in one online travel agency software at a very affordable cost.

Trawex Group Booking Engine is an online booking engine that offers a central place for individuals to book a room as part of a Group Reservation . The Group Booking Engine provides Rooming Lists and group booking details. Guests can choose the type of room they want from the available options based on the fast allocation in the Group Booking.

All bookings made through the group booking engine are instantly updated, giving the Group Booking Engine complete control without the time commitment associated with taking individual bookings.

Trawex is ideal for any business because we tailor our services to each client. When needed, we provide additional assistance. Our business travel products provide you with access to a variety of vendor discounts and deals to help you make the most of your travel budget.

Our software helps businesses of any size to maintain the whole process seamlessly in one location, with the aid of our easy-to-use online booking platform .

We are experts in the travel industry who have established a solution with all the functionalities to help travel agents in their day-to-day tasks and inspire their entire team. Our solution is fully integrated, flexible, and secure, and it significantly improves your efficiency.

Using our group travel software, you can simply create a group tour quote and share with travelers, add multiple packages in a quote, manage packages and payment for travelers.

We accomplish all the expectations required from each travel agency in their respective software. Our renowned team of experts has decades of experience in the digital technologies and travel technology industries, and we continue to strive to bring every product to market. Care is also taken to run applications only to guarantee that there are zero defects in our services!

As a Group travel organizer or Group planner or Group leader using the Trawex Group Booking Platform, you will be able to do effectively manage the following elements of Group travel:

Itinerary – Plan and create a group itinerary, as well as define pre or post-tour extensions and optional itinerary elements.

Pricing – Determine your group travel pricing as well as your profit margins. To calculate your group pricing, use the Pax range pricing calculator.

Communication – Manage both – traveler (passenger) and supplier communication

Payments – Plan and assign deposit and payment installments. If needed, allocate different payment installments to individual travelers or distribute payment among a selected few groups of individuals.

Operations – Manage pax allocation, rooming allocation, supplier manifest reporting, traveling specific notes, and service allocations. Create documentation and itineraries for each booking.

Features of our Group Travel Booking Software include:

Customized design for desk/mobile/tablets

Track on booking details for large groups

Availability details

Destination key information- nearest airport, tours, etc.

Quotation based module 

Book all services- conference organizer

Real-time group pricing

Online Secure Payment

Benefits of our Group Travel Booking Software:

Sell a variety of travel packages under a single brand.

Create a customer base and loyalty by selling products directly to customers at a reasonable possible price

Increase your business's visibility and reach in global markets

Offer real-time data access

24*7 interactions with customers

Minimized order processing costs

Minimize your maintenance cost

Saves time and money

Online booking or flight booking services, travel packages, etc.

Helpful in the expansion of your business

Single- Integration with a comprehensive list of travel solutions

Competitive market matching capabilities of multi-supplier booking engines

Improved usability with a smooth navigation feature and a highly customizable interface

An automated system with online bookings, payments, cancellations, and amendments

Dynamic content and databases supplier in real-time

Enhanced content management to tap content on your travel website

Latest technology for online travel solutions

Give Your Business a Competitive Edge with Industry-Leading Solution offered by Trawex

If you are starting your own travel business or entering OTA for the first time, Trawex is here to help you achieve all the travel portal-based services.

Trawex is a leading travel technology company dedicated to providing world-class travel software solutions to the business world. We specialize in advanced technologies that are highly adaptable to specific business processes in the travel domain.

We offer the best competitive rates on all forms of B2B and B2C. We have API integration for airline reservations, hotel reservations, travel packages, bus reservations, and car rentals .

We have expertise in online travel web applications with API solutions to provide transparent and secure web portal development solutions .

We have built a wealth of expertise in providing high-performance travel software and booking engine solutions to leading organizations in the marketplace by utilizing cutting-edge technology, and we are proud to make the most of the latest available technology to meet the increasing demand for quick, reliable, and effective travel.

Our online travel booking engine is an advanced and customized online booking and reservation system that has powered high-performance growth for our travel clients, including tour operators, wholesalers, destination management companies (DMCs), B2B and B2C online travel companies, and online travel agencies (OTAs).

We are incorporating fully operational travel app services for the client. The cost of our Travel Portal Development is too realistic based on your functionalities and modules integrated into your travel portal.

We provide customized travel portal services based on your business size. Our customized solutions meet the business needs of B2B/B2C travel agencies, travel aggregators , and other travel management companies.

Our industry-leading reservation platform provides advanced functionality to your business, giving you the tools and aid you need to build and complete ahead of the market curve.

We've combined all of the features you need and more to create a versatile platform on which to expand and evolve your business processes. You will give your customers more options with marketing-leading direct contracts, channel managers, and supplier connectivity.

When you add the potential to effectively manage bookings and automate fulfillment, your business has the potential to achieve and grow. You will be able to take direct control and increase revenue with simplified financial management, MI reporting, and detailed business rules.

Our experienced developer combined with the power of the platform provides us with a robust base from which to give you ongoing support and innovative problem-solving development.

Our comprehensive web-based travel booking system is intended to assist tour operators, online travel agents, and hotel wholesalers by offering a personalized booking experience.

Our robust interface and dynamic approach make our travel booking system the leading booking platform for you. Access to the broadest range of suppliers for your clients, as well as best-in-class direct contracting and automated management, workflows, and reporting, to help your company compete in the ever-changing travel industry.

Contact our experts to learn more about Group Travel Booking Engine and make your business stand out from the competition in the travel industry.

What We Offer

Trawex platform currently empowers 1000+ customers across 4 continents, 10000+ bookings a day, 1000000+ travel searches a day, across 200+ suppliers, 600,000+ hotels, 1000+ airlines, 200,000+ activities, 30,000+ cruise itineraries and much more for your brand..

Inventory Consolidation

Instant integrations with more than 100 suppliers that are integrated on demand.

Travel APIs

A complete set of travel APIs that empower our clients to develop custom travel solutions.

Custom Modules

A production-ready library of Modules that can be used as is or customized as per your requirement.

Faster Time to Market

Integrate suppliers in matter of few days. Over 100 suppliers maintained.

Travel Portal Development

Travel APIs Dummy Text

White Label Travel Websites

B2C / B2B Booking Engines

Itinerary Planner

BackOffice Solutions Dummy Text

How we engage.

We Help Your Own Developers

• Third Party API Integrations
• Own Inventory Management System
• Offer your Customers Unparalleled Content
• Fully Managed Service
• Comprehensive travel inventory management system

Customized Hosted Solution

Off The Shelf

• Pre-integrated suppliers to provide the best inventory and prices
• Comes with Trawex APIs to build websites and apps in a fraction of time
• World Renowned Reliability
• Faster Time To Market
• Best user experience with 99.9% uptime

Grow Your Business with a Powerful Online Engagement Platform and Experienced Travel Partner

You won't be going on the engagement journey alone. We're there as a partner to help, support and advise to ensure your ultimate success.

• Online travel booking engine
• Multiple sales channels - B2B, B2B2B, B2B2C
• Centralised mid-office
• Ability to connect multiple GDS, LCC, and third party APIs
• Complete Reservation Management
• Travel Agent Management
• Transactional Accounting
• Accounting System Integration
• Comprehensive system to manage rates, discounts and allocation
• Payment Gateway Integration
• Multiple Supplier APIs
• Add direct contracts
• Redistribution API
• Configure credit limit and deposits
• Multilingual travel websites
• Add offline travel bookings
• Distribute white labels
• Dynamic fare caching
• Commissions and markup control
• Advanced Reports
• Manage multiple branches
• Sub Agents can create and manage multiple branches and users
• Optional cross selling platform
• SMS gateway
• Multi currency transactions for agents and suppliers
• Business intelligence reports

Skyrocket your business growth with Trawex

Our products empower Retail Sales.

• Analyzing your requirements, fulfilling your business objectives and providing you the right solution.
• Our engineering team has a relentless focus on delivering a scalable and reliable technology platform.
• Choose the right travel technology development service that fits your needs and business goals.
• We Deliver the best of our firm to every client as cost effectively as we can.
• We are excited about building strong relationships with everyone and we provide world class Support to our customers.

Start Talking With Us

Travel Technology Platform you can trust

The Best Solution For Group Travel Management

Bring professional group travel management into 2024, enhance the management of your group tours using trip loop's platform. boost the productivity of your tour guides and the experience and safety of your travelers., unlock the secret to exceptional tours. download our ebook..

Learn how to leverage client traveler feedback into your roadmap for success. Elevate your tours and lead the market with insights that matter. Your journey to unparalleled customer satisfaction starts here!

"The map was a great, the app helped when I was lost. Through chat, I could ask staff anything. "

- Traveler (International group of 50 students)

"Trip Loop has allowed us to run tours in a different way altogether. It allows us to have all the information in one place, it’s dynamic for making changes, it’s completely customizable and our travelers love using it"

- Adam Ogle, Co-founder of Welcome To Travel

"There is a sense of security at hand. It is good to be able to connect and edit in real time"

- Travel Manager (JTB Hawaii)

Managing group travel is incredibly rewarding but without the right digital tools, it can be complicated. That's why we created Trip Loop, bundle all your group travel needs into one powerful platform.

No matter your type of group travel—a big school trip, a family trip, or professionally curated group travel experiences—Trip Loop is here to help you provide the best group trip.

Enhance Customer Success Efforts

Keep Everyone in the Loop. Attend to the needs of the travelers in real time. Personalize trip experiences. Edit the itinerary and communicate travel changes, tips and safety measures in real time.

Closed-Social Network for each Trip

Establish reliable digital communication with every traveler to ensure personalized service and community.

Increase Traveler Safety

Help your travelers in need, and reduce the risks of people getting lost, and manage risk more effectively.

Better Group Travel Management

Collect traveler insights and provide a sophisticated digital experience, consistent with your branding. Use technology to the benefit of your brand. Have a real time overview of your trips. Enhance the productivity and reach of your teams!

State-of-the-Art Technology, Built Specifically for multi-day group tours, trips and study abroad programs.

Collaborative, real-time itinerary management

Make itinerary changes on the go, and update every participant in just one click..

Private group chat and social feed for every group

Establish reliable communication for all, designed to enhance every opportunity for digital connection.

Real-time customer insights and data collection

Use traveler insights to identify opportunities to enhance the experience. address every travelers needs in the moment..

Risk and Safety Management

Ease the mind of travelers by keeping track of safety needs and concerns. using our safety and location features coordinators mitigate exposure to risk., professional software for professional tour operators.

Start creating your first Trip Loop today, for free in our Trip Builder Dashboard. When you're ready, invite the rest of your group and download our mobile app.

Use Trip Loop on the go

Download our mobile app to have the most powerful travel tool on the go!

©2017 Trip Loop. All rights reserved. Privacy Policy | Terms and Conditons

Group Booking Software

A complete group booking software for your tour agency, make group booking and scheduling software system quick and hassle-free with groupdesk.

Group booking software to schedule team meetings, classes, & events seamlessly while efficiently managing attendee information, payments, reminders and more!

The group booking software will enable you to make a booking for travel group of any size. We provide you the best technology solutions to handle the meetings, conferencing. And an admin panel to handle and maintain the track on process of booking, enrolling, finance and listings.

Groupdesk offers a group booking software that gives you the ability to book, manage, and track group bookings of all sizes.

Our group booking software has in-built provisions to manage different groups including leisure, incentives, meetings, conferences, exhibitions, alumni groups, etc.

Take Your Travel Business Online & Expand Your Brand Reach with White label Travel Solutions

White label travel portal is a web booking engine with flights, hotels, transfers, looking and packages modules for startup travel agents and firms.

Groupdesk is Best White Label System providing company in travel industry. White Label Travel Portal is a one stop solution provider for all the technology requirements of travel agents, consolidators, corporate travel consultants, hotelier and tour operators.

Our white label a unique solution for all kinds of travel companies starting from small to huge companies helps to boost their business and in increasing their profits. We integrate white label API and Travel XML API like GDS, Amadeus etc. to our global clients.

BUSINESS TO BUSINESS

B2b travel booking software.

Groupdesk offers a web-based B2B travel booking engine which allows your sub-agents and corporate customers to search and book your inventory online and makes it extremely easy for you to manage your bookings. It is specially designed for travel companies dealing with other business partners or travel agents.

• B2B Travel Portal with Complete Solutions
• Book flights, hotels & car rentals in one place
• Ready to deploy products and customer support 24 * 7

Corporate Travel booking Tool

To sell travel services to your corporate clients.

Groupdesk has built an online Corporate Booking Tool for the travel professionals to manage, search and book travel services for their corporate clients or to give them direct access to book by themselves the needed travel products.

It enables corporate customers request of travel, approval, managing itineraries and generating invoices. Your corporate customers gain complete control within the organization while providing flexibility and convenience for the business travel.

GDS OTA and Third Party API Integrations

Travel agencies use GDS to get real-time availability, and preferred rates on flight tickets, hotel rooms and car rentals all over the world.

Third party (Online Travel Agencies) OTA and (Global Distribution System) GDS API Integration enables the transactions between travel industry service providers, mainly airlines, hotels, car rental companies, and Online Travel Agencies (OTAs). Groupdesk GDS Solutions are the easiest and quickest way to connect the GDS of your choice.

• A huge inventory of flight, hotel, cars and buses.
• Best fares and commissions.
• Good connectivity with single interface.
• Extended network with travel agents.
• Reliable for new connections.
• Seat selection preference and other options like check-in etc.
• All round support to travel entrepreneurs.
• Suitable platform for B2B and B2C.

Amadeus API Integration

Amadeus is leading travel technology company founded in 1987. Headquartered in Spain, Amadeus is a major IT Provider for travel and tourism industry in worldwide.

Travelport API Integration

Travelport provides technology, distribution, payment, and other solutions for the travel industry. It enables travel providers, corporations, travel agencies, and developers to search, share, buy, and sell travel.

Hotelbeds API Integration

Hotelbeds is one of the largest aggregators with 1,80,000 hotels in around 185 destinations globally. They have headquarters in Palma de Mallorca, Balearic Islands. Hotelbeds has specialization in Accommodation.

TBO API Integration

Travel Boutique Online is India's largest B2B travel portal, enabling their partners to serve their customers efficiently, with the right pricing and inventory.

Distribute Rich And Dynamic Itineraries

Simple, easy tool to help you build bespoke and multi-destination customised itineraries that impress and inspire your customers.

Quickly create awesome itineraries with sightseeing, travel, meal plans, hotel accommodations with the best itinerary planner. Send travel plans or quotes to customer with unique, custom made web page, printable pdf or mobile friendly itineraries.

Travel APPS

Get reliable and affordable travel mobile apps with our leading travel app development company globally. Our highly proficient team at Groupdesk develops advanced and tech-driven solutions for the travel and tourism industry.

At Groupdesk, as a professional Travel App Development Company, we have proficiency to deliver techno-driven solutions for any bespoke needs of travel industry.

At Groupdesk, we are a leading mobile application development partner that specializes in catering high-tech mobility solutions for diverse industry verticals.

Our industry expertise and technical skills make us capable of understanding the client needs and creating solutions that match. We build robust travel apps enriched with features such as geolocation tracking, online reservations, and more.

We provide highly competitive and time-bound business solutions to boost your business profitability. We ensure to provide you with unmatched quality of services at the most efficient costs, from a highly experienced and professional team.

We work to bring high-performing, innovative, and technology-driven solutions to start-ups, product companies, entrepreneurs, and enterprises. Hire a dedicated travel app developer team to add benefit to your business.

Groupdesk’s Travel API & Distribution Suite

750+ airlines including GDS carriers and LCCs (low cost carriers) connecting 275+ countries overall.

Vast inventory of over 7,00,000+ hotels worldwide.

Rich database of 240+ cities and 15600+ Vehicles inventory.

Transfer API

Access to transfer search and book functionality to get transfer bookings easily and increase the customer booking experience.

With all major ocean and river cruise lines integrated, our cruise API gives you access to over 30,000 itineraries.

Sightseeing API

Aggregate global sightseeing and activity content and distribute it via multiple sales channels under your own branding

Travel APIs

Groupdesk’s travel api incorporates everything you need to enrich all your digital channels with relevant content for your travelers. gain access to thousands of events and up-to-date raw content for all your destinations, you will be able to integrate it into your own interfaces. the product has a powerful unified interface for faster integration and is available for air, car, hotel, cruise, transfer, activities etc..

• Domestic and International Flight Search
• Easy integration
• Multiple Flight Options, e.g., one-way
• Cheapest fares from LCCs and GDS airlines.
• Flight booking in Real time
• Ticket Cancellation

• Easily integrate in your existing system.
• Automate hotel booking and payment process.
• Online hotel search and book functionality.
• Wide variety of accommodations
• Simplify hotel booking process.
• Instant booking confirmation for hotels.

• Fast and error free online reservation facility.
• Largest car routes inventory
• Increase Profitability.
• Instant Booking Confirmation.
• Personalised service.
• Easy Integration.

• Instant Online Cruise Booking
• Advanced Cruise Search Algorithm
• Online Knowledge Base & Support
• Automates the Booking Process
• User Friendly Interface
• Increase Customer Satisfaction

• Global Transfer Inventory
• Real-time availability & rates
• Search & Book Transfers Online
• Easy Booking and Cancellation
• Increase Customer Experience
• Maximize Bookings & Revenues
• Expand Global Reach

Sightseeing

• Easy to setup and implement.
• Reliable, secure and robust.
• Restful API format with XML or Json responses are also available.
• Access real time streaming of the prices of the products.

One-Stop Solution For Inbound And Outbound DMC DMC Software

Groupdesk offers one stop solution - DMC Software which is fully online with your destination management service from Hotel, Tour, Transfer, Activity to Car Rental.

We manage everything smoothly for Destination Management Companies right from managing clients to supplier chain along with promoting your destination and creating itineraries for various purposes be it group travel, MICE, or even FIT.

Our software is designed to manage all of it from the moment you get a lead and everything in between be it booking, allocation, organising, handling finances to report analysis, and profitability.

The DMC Software allows you provide detailed, real-time information to the visitors at multiple locations. It is integrated with loads of features and functionality that help you to improve the ordering of services, manages accounts and provides complete KPI Dashboard at multiple levels to monitor your business.

Inbound/Outbound DMC Solution offer all in one travel products - Hotel, Flight, Tour, Transfer, Cruise, Activity, Package, Car rental. It is build with advanced features and functionality that maximize profitability for DMC. This is complete flesh market place.

• Complete Security From Unknown Threats & Sources
• Comprehensive Product Management
• Global Adaptability
• One-Stop Connection To GDS & External Inventories
• Powerful Packaging-One Stop Solution
• Real-Time Pricing & Promotions
• Responsive Web Design To Work Across Devices
• Subsecond Search Result

Modules Of DMC Software

Content management.

Handle content related to geography, vendor’s agreement and business partners.

QUALITY CONTROL

Entire pack of quality check from generating feedback form to tracking customer data.

ENQUIRY OPERATION

Better communication by inquiry follow-up and fast status of services to suppliers.

CENTRALIZED CONTRACTING

Contracts, allocation, rate & report management of hotel, transport, guide and insurance.

OPERATIONAL UTILITIES

Analytics for tracking sales team activity, to-do task and audit-trail.

MIS REPORTS

Automatic MIS reports to assist evaluate daily activities, make decision and track progress.

MICE Solutions – Meetings, Incentives, Conferences, and Exhibitions

The web-based mice software (meeting, incentive, congress and events) makes it easy to coordinate and book all event and event services, from conference hotels to locations and supporting programs to participant management.

MICE solutions are driven by the latest technology & enables complete on-site management of meetings, incentives, conferences and exhibitions. MICE software is far more beyond the tour services – with all-in-one professional services meant for planning and implementation of outdoor, indoor and evening events.

A complete Group Booking Software for your tour agency Manage groups like leisure, corporate, and MICE of any size with Groupdesk.

Groupdesk has a dedicated team of MICE professionals who will works closely with you, from inception to execution, to deliver a customised programme suited to your specific aims and objectives. We strive to make sure flawless delivery of services with a view to creating a wow experiences for the programme participants.

From annual general meetings, award ceremonies, customer dinners to product launches and more, our specialist team is expert in planning, executing, managing all the related tasks keeping the priorities of the organization in mind.

We are specialized in arranging economical incentive travel programs for companies that reward the exceptional performance of their employees, dealers, suppliers, customers, etc., by offering incentives or arranging off-site trips.

Conferences

Groupdesk has a successful track record of providing end-to-end management services of conferences including pre-conference activities (registration, venue & vendor selection, secretarial services, speaker management, logistics, license, permission, & co-ordination), on-site (venue management, hall management, gala dinner, etc.)

We undertake the arrangements of professional exhibitions, trade fairs, road shows, etc., which display any association, product, and service of the organization.

Our complete end to end MICE services include

• Travel arrangements
• Booking of accommodation
• Conference venues
• Sightseeing and excursions
• Gala events and entertainment
• Activities for companions
• Other pre and post tour services

We’re here to help you

Get in touch.

Group Travel Technologies is dedicated to producing software that is specially designed for the group travel industry.

If you are frustrated by the administrative challenges of managing group travel, let GTT put GroupMinder — a web-based reservation and tour management application — to work to make the handling of your groups easy as one-two-three!

Your group travel life will never be the same. Click below to see why.

© 2024 GroupTravelTECH ® is a fully owned subsidiary of Group Travel Technologies, LLC ‐ All rights reserved

Sell and manage group trips like a pro

Sell & manage group trips like a pro, launch your group trip with the all-in-one marketing, booking, and payment collection platform., everything you need to plan a group trip stress free.

Booking pages

Flexible payment plans

Reporting dashboard

Email & SMS communications

Sell your trip with user-friendly booking pages

No need for a web developer or design eye.

Offer trip packages, room options, and add-ons with custom branded, conversion optimized booking pages. Share a link with your community or embed it on your own website!

Make group travel accessible with payment plans

No more spreadsheet nightmares.

Offer monthly payment plans and flexible deposits. SquadTrip automatically calculates, charges, and tracks individual traveler payment schedules.

Deliver a personalized experience with a traveler portal

Reduce the repetitive inquiries.

Give your guests a personalized travel portal so they can make additional purchases, manage their payment plan, and review the trip itinerary at anytime.

Collect money and manage reservations for your group trip with ease

Built for destination weddings bachelor trips bachelorette trips  travel brands ski trips cruises.

Destination weddings

Bachelor parties

Group ski trips

Trusted by over 2,000 group trip organizers

Organize your group trip with the free all-in-one group travel planning platform

Frequently asked questions (faq).

Choose a destination, decide who’s coming with you, and use travel planning tools like SquadTrip to streamline your group travel planning from beginning to end.

Gather booking details, arrange payment schedules, and send email updates to your travelers—all for FREE!

Our user-friendly platform simplifies the group travel planning process, enabling you to concentrate on delivering the trip of a lifetime for your travelers.

Using spreadsheets and multiple payment platforms to collect money for a group trip is time consuming and inefficient.

When you use SquadTrip to manage your group trip, you can offer travelers two payment options: paying in full or paying in installments. Payment options include paying in full via credit card or Apple Pay, or paying in installments through Klarna, AfterPay, or autobilled monthly payments with their credit card.

Your guests also get access to a personalized travel portal so they can make additional purchases, manage their payment plan, and review the trip itinerary at anytime.

Yes! There are a number of group tours, small group travel experiences, and large group getaways solo travelers can join. Check out our recommended travel groups or explore these upcoming trips to get started.

Explore upcoming group trips to join like-minded travelers on your next adventure, or check out these top travel groups to find your ideal travel squad.

Traveling through Europe with friends leads to a rich tapestry of experiences, from wandering the historic streets of Rome in Italy to soaking up the vibrant lifestyles in Spain and Portugal and being awed by the stunning landscapes of Greece, Iceland, and Croatia.

Heading to south east Asia and Africa promises transformative adventures; imagine unraveling the mysteries of ancient temples in Thailand and Japan, haggling in the lively markets of Morocco and Vietnam, and encountering the wild heart of Africa on a safari.

Need a mix of relaxation and excitement? Bali's beaches, Australia's outback, and Costa Rica's rainforests are ideal for unforgettable group getaways.

Feeling inspired? Take the hassle out of group trip planning and create your trip for free with SquadTrip's all-in-one marketing, booking, and payment collection platform.

Get your travel group added to our list.

Get your travel agency added to our list., missed the webinar.

Join our email list for access to the webinar replay, plus tips and access to premium content!

LOVE TRAVELING WITH FRIENDS? MEET TROUPE

PLAN GROUP TRIPS WITHOUT THE HEADACHE.

Say goodbye to long email threads and group texts. Troupe is your one stop shop to plan a group trip everyone will love .

Invite friends to vote on important details like when to go, where to stay, and what to do. Now that’s group travel untangled.

Say goodbye to long email threads and group texts. Troupe is your one stop shop to plan a group trip everyone will love.

What is Troupe?

Your one-stop shop for group trip planning.

 With Troupe, you can invite your friends to participate in polls to decide essential details such as travel dates, accommodation options, and exciting activities. With Troupe, you can now plan your trip through our innovative AI-powered search features that will help you find the perfect accommodations that suit everyone in your group. Group travel becomes effortless and enjoyable, untangling the complexities along the way.

As Featured In

How Troupe Works

Get your first trip up and running in 4 easy steps, create a tripsite and invite friends.

Create a custom tripsite that’s sure to get your group excited. Write out fun text, add GIFs, and upload images. Then, when you’re ready, invite friends via email or text. It’s that easy to get started!

Suggest Things and Vote on Your Favorites

Decide on key trip details by suggesting and voting on dates, destinations, stays, and activities. Once votes are cast, Troupe identifies the group favorites, so you can pick the options that work best for everyone. 

Poll Your Group and Share Notes

Get the input you need to make better decisions faster. Create custom polls to ask travelers about budget, trip length, or anything in between. Want to sort out contact info, packing lists, or menus? Create shared notes to organize all your information, all in one place.ﾠ

Decide on Activities and Build an Itinerary

Figure out what to do at your destination by using our activities feature to suggest and vote on things like restaurants, tours, museums, and more. Then, easily add the group’s favorite activities to an itinerary so you can plan out what to do each day.

Simplify Your Trip Planning

Our collaborative planning features are designed to drive easy decision making.

Manage RSVPs

Collect RSVPs from your group so you know who’s in, who’s out, and who’s on the fence. 

Vote & Suggest

Make choices confidently by suggesting and voting on important details. We’ll show you the faves.

Poll Your Group

Have questions for your group? Use polls to get answers from travel time to budget and beyond.

Build an Itinerary

Easily build your itinerary with your group by adding activities and organizing them by day.

Send Broadcasts

Send announcements to the whole group with the click of a button. Share deadlines, deals, and more!

Get Notified

Customize your notifications so you can stay on top of your group’s decisions, votes, and more.

Download the Troupe App for iOS  

Want to create and manage your trip directly from your phone? Download the Troupe app.

(Android friends, you’re next!)

WHY USERS LOVE TROUPE

Tired of planning alone? Users love the ability to suggest and vote alongside their friends, so they can make decisions everyone can get on board with.

“The entire family is onboard, it’s one central place to put everything and get out of group text chains…”

Columbus, OH

“When I sent this app to people, they felt more confident and onboard with the trip because Troupe was so organized.”

Los Angeles, CA

“We’ve gotten more done in the last 2-3 days with Troupe than we have since March trying to plan this on our own.”

Reading, PA

Want more info? Stay in touch.

We promise we won’t spam you.

• English (UK)
• English (CA)
• Deutsch (DE)
• Deutsch (CH)

The 15 best travel management software in 2024

• Great for booking corporate travel
• Tools that are a must for handling the tracking and reporting of expenses. 
• Extra tools that help ensure your overall travel experience for you and your team is as smooth as possible.

15 top travel management software to streamline your business trips

Business travel management booking tools, 1. travelperk.

• Extensive travel inventory: find the best travel options for your business, including air travel, rail tickets, car rentals, and more
• Flexible trips : receive an 80% refund for canceled travel when booking with FlexiPerk
• Carbon offsetting : offset your travel’s carbon emissions with TravelPerk’s GreenPerk—managed by our dedicated Sustainability Team
• G2 rating: 4.6 / 5, based on 1,533 reviews
• Capterra rating: 4.8 / 5, based on 402 reviews

See how to save money on business travel

2. flightfox.

• Miles and upgrades: maximize your loyalty benefits with each trip and transaction
• One-click amendments: no more back and forth with hotels or airlines—Flightfox handles all changes and cancellations
• G2 rating: 4 / 5, based on 3 reviews
• Capterra rating: no ratings available

3. Airbnb for Work

• Airbnb experiences: help your team connect with interesting experiences when traveling for business
• Travel dashboard: contact employees while they travel and eliminate expense reports with the Airbnb for Work dashboard
• G2 rating: no ratings available

Top tools for managing travel expenses

• Accounting data: set up cost centers, categories, and VAT in Payhawk.
• Digitized bookkeeping: leverage a powerful OCR with machine learning that learns from your input to automate manual data entry.
• G2 rating: 4.5 / 5, based on 216 reviews
• Capterra rating: 4.6 / 5, based on 115 reviews

5. Spendesk

• 7-in-1 spend management solution: company cards, expenses, invoices, accounting, approvals, budgets, and spending reports in one simplified stack
• Spending reports: accurate and timely spending reports in a single interface
• G2 rating: 4.7 / 5, based on 3,94 reviews
• Capterra rating: 4.8 / 5, based on 215 reviews

• Branded cards: personalize your company cards with your branding. Top up cards with precise spending allowances for 100% policy compliance
• Receipt collection: instant receipt collection via deep integrations with Gmail, Lyft, or Amazon Business, and easy employee coding via SMS or email
• G2 rating: 4.8 / 5, based on 1,894 reviews
• Capterra rating: 4.9 / 5, based on 178 reviews

• Actionable insights: full transparency and comprehensive spend insights in real-time
• Individual process flows: set up your own approval flows and enforce internal policies, as well as local tax laws and regulations
• G2 rating: 4.5 / 5, based on 4 reviews
• Capterra rating: 4.5 / 5, based on 39 reviews

• Expense approval notifications: get a push notification to give initial approval or reject the employee reimbursement request with a note
• Automatically categorize transactions: set card, merchant, budget, and user rules to categorize transactions
• G2 rating: 4.5 / 5, based on 1,151 reviews
• Capterra rating: 4.7 / 5, based on 409 reviews

9. Expensya

• Secure data: an entirely paperless process that responds perfectly to security and compliance issues
• Self-learning tech: the OCR receipt capture tool learns as you upload more and more receipts to ensure accurate data management
• G2 rating: 4.6 / 5, based on 110 reviews
• Capterra rating: 4.3 / 5, based on 417 reviews

10. Circula

• Employee benefits: strengthen your employer branding with modern and tax-optimized employee benefits—such as a lunch benefit, internet benefit, or relaxation benefit
• G2 rating: 4.5 / 5, based on 448 reviews
• Capterra rating: 4.7 / 5, based on 376 reviews

Remember: for whatever travel management software and expense management software you choose, make sure they can integrate with your existing tech stack.

Bonus tools and add-ons for smoother business travel, 11. rocketrip.

• Reporting dashboard: report on real-time savings, booking, and behavioral data alongside customizable spend alerts and traveler safety information
• Dedicated support: get high-quality support from Rocketrip’s support team
• G2 rating: 4.3 / 5, based on 10 reviews
• Capterra rating: no reviews available

• Generate savings: with data-backed price assurance, reshopping, and continuous provider sourcing
• Sync your services: improve productivity by automating workflows and automatically sharing your travel data.
• G2 rating: 4.3 / 5, based on 2 reviews

13. CapTrav

• Aggregate travel data: from bookings made through multiple sources, such as travel management companies (TMCs), online travel agents (OTAs), online booking tools, supplier websites, or more

14. PackPoint

• Add trip details: for personalized packing suggestions and lists

15. App in the Air

• Manage trips: get a real-time view into business travelers' booking details
• Set up a travel policy: to ensure business travelers can access key information on the go

Business Travel Booking solution That Travelers Love

What is travel management software, features to look for in your travel management software.

• Ease of booking for administrators
• Self-booking for travelers
• Free, 24/7 traveler support
• Massive travel inventory
• Automatic travel policy compliance with customizable policies and approval workflows
• Future-ready tool to will scale and adapt with your business
• Consolidated invoicing
• Travel spend reporting

Have you found the perfect-fit travel management software for your business?

Make business travel simpler. Forever.

• See our platform in action . Trusted by thousands of companies worldwide, TravelPerk makes business travel simpler to manage with more flexibility, full control of spending with easy reporting, and options to offset your carbon footprint.
• Find hundreds of resources on all things business travel, from tips on traveling more sustainably, to advice on setting up a business travel policy, and managing your expenses. Our latest e-books and blog posts have you covered.
• Never miss another update. Stay in touch with us on social for the latest product releases, upcoming events, and articles fresh off the press.

10 Most impactful travel technology companies in 2024

5 best corporate travel management apps

The 8 best business travel management companies in Europe

• Business Travel Management
• Offset Carbon Footprint
• Flexible travel
• Travelperk Sustainability Policy
• Corporate Travel Resources
• Corporate Travel Glossary
• For Travel Managers
• For Finance Teams
• For Travelers
• Thoughts from TravelPerk
• Careers Hiring
• User Reviews
• Integrations
• Privacy Center
• Help Center
• Privacy Policy
• Cookies Policy
• Modern Slavery Act | Statement
• Supplier Code of Conduct

• News & Media
• The Lighthouse
• (888) 440-5245

Business Without Boundaries

A suite of group travel planning resources designed by tour operators for tour operators, what is gto.

GTO is a co mprehensive, group tour building system that uses a pps and integrations for sales, operations, marketing, and passenger management. It includes the online registration and payment platform options today’s traveler wants.  

20,000+ suppliers at your fingertips. 

GTO’s cornerstone feature is a hosted supplier database. Our team of accuracy gurus maintain and update the most current pricing and products for the suppliers you use most.  

Marketing & Sales

Plan and Track marketing with an app that integrates with your CRM.

Grow Sales through a CRM designed for group tours.

Create and Price Tours  with an easy-to-use proposal builder with custom online option.

Tour Operations

Manage Tours  with the Trip Manager app – request and manage reservations, receive client documents, and develop the final itinerary.

Register Participants  and  Communicate with Clients  using a convenient online platform.

Supplier Management

Access the Most Current Supplier Data  with professionally researched information.

Save Staff Time and Resources  by putting GTO to work for you.  GTO does the time intensive work of gathering supplier information and pricing, allowing your team to focus on client relations.

Accounting & HR

Control Tour Finances  in real-time with both accounts receivable for group payments and accounts payable for tours.

Communicate   with Your Team  using the fully integrated Human Resources App.

Connect to other applications you might already be using like Outlook.

Group Travel Radio

Group Travel Radio is a podcast designed to help groups with their travel plans!  We offer insights into new destinations, expert advice, and tips and tricks for creating great group itineraries.

A Community of Support  

Our team is passionate about the group travel community. We work hard to connect you with personal attention and resources you need to ensure your success.  

• Weekly office hours for your company  
• Coach & Go and Fast Break episodes for quick reference and system refreshers  
• Weekly updates with industry news, supplier updates, and more  
• GT Radio takes you on an even deeper dive into the latest travel trends  
• Robust blog content that inspires fresh ideas for your group travel planning business  
• Community forum for industry discussion  

Built by tour operators FOR tour operators. We understand your needs.  

• Booking Engines

Group Booking Software

Master the art of managing group bookings of any size, otrams offers a group booking software that gives you the ability to book, manage, and track group bookings of all sizes. our group booking software has in-built provisions to handle different groups including leisure, incentives, meetings, conferences, exhibitions, alumni groups, etc..

A Group Booking Software with Unequaled Convenience:

Supreme flexibility meets exhaustive tracking in otrams group booking software., real-time tracking of all activities down to granular details, open or block scheduling for a pre-defined time, eliminates fear of overbooking any amenity, quotation based module.

Group Booking Software with Complete Service Spectrum

Ready to Scale

Manage Multiple Groups Types

Provide Multiple Services from a single platform

Robust System

SSL Secured Cloud Hosting

PCI DSS Compliance for secure payment gateways

2X Customer Experience

Take Custom Requests for Groups within System

Multilingual & Multi-currency support

Grab New Opportunities

Integrate with any service provider

Quick turnaround of inquiry-quotation-booking process

Business Performance

Tracks offline bookings and integrates them into reports and accounts

Fetches real-time contracted rates

Powered by Proven Technology

500,000+ hotel connectivity, 600+ inbuilt features, 99.9% uptime.

6800+ Bookings Per Day

Omnichannel access, operated in 200+ countries.

What Our Customers Say

Otrams is a good system, easy to use and implement. supported by a great team., haythem jamel.

CEO, Itrip Online

One of the best brand names in the market.

Aalmehadar badr.

Founder, B2Booking

Always find a way to get it done and done well.

Planet Travel Network

Amazing Tech company to work with, Quality & Trained engineers, Very good products team.

Bhavesh oza.

Director, Book on Bluestar

Our Partners

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10 Best Travel Management Software for Planning Trips in 2024

Engineering Team

May 15, 2024

The global corporate travel management industry is growing faster than ever, with business travel spending expected to reach $1.4 trillion this year! The use of technology in the industry is also expected to continue rising as new and innovative travel management software takes the helm in managing business travel logistics, trip planning, and expense management. 

Effective corporate travel management solutions can simplify booking processes, streamline itinerary planning, and make planning trips easier than ever. 

In this article, we will explore the 10 best travel management tools with their features, limitations, pricing, and ratings. 

What Should You Look for in Travel Management Software?

3. sap concur, 9. rocketrip, 10. packpoint.

Companies invest in travel management tools to simplify their corporate travel processes. Here are the features you should look for while selecting one for your needs:

• Easy booking : The travel management booking software should work seamlessly and give you easy access to the best accommodations, flights, and more 
• Easy to use : An intuitive user interface will ensure that your team is able to use the tool easily and save time
• Expense management solution : The best travel management tools also function well as expense management software. This way, you get everything in one place without having to switch software constantly
• Integration : The ability to integrate your corporate travel management software with your daily enterprise software will allow effortless data sharing
• Budget-friendly : Ensure the software meets your budget and helps you save costs. Look for ones that have a transparent pricing policy with zero hidden costs
• Reporting : Advanced reporting capabilities help you find areas with the most spending and curb unnecessary costs 
• User support : User support can make or break your experience. Therefore, ensure your software offers helpful support at all times

10 Best Travel Management Software to Use in 2024 

The best business travel management software is one that meets all your needs. Let’s look at some options: 

As an all-in-one project scheduling , productivity, and planning tool, ClickUp is at the top of our list for the best business travel management software in 2024. You can use ClickUp Docs to create and share itineraries, plan a travel budget, chalk out travel plans, etc.

Elevate your travel planning game with ClickUp’s Map View , designed to bring your itinerary to life visually. This innovative tool allows you to organize your trips geographically and efficiently plan your adventures with a simple click-and-drag interface.

From hotel information to flight details, all your travel details will be available in an easy-to-understand format. Further, you can add nested pages in one Doc to ensure all your travel plans are in the same place. You can also use it as a free schedule maker to avoid last-minute work stress.

If making corporate travel plans is not your forte, don’t worry because ClickUp AI will do it for you! From generating ideas to creating customized travel outlines, it can help you save time and money.

ClickUp also offers several itinerary templates accessible at any time and day, including the excellent ClickUp Travel Planner template, which enables you to make all your travel arrangements and manage corporate travel expenses in one place. 

ClickUp best features

• Collaborate on travel plans, keep all the information organized and accessible, protect your plans with privacy controls, and enhance the overall travel experience with ClickUp Docs
• Generate automatic plans and outlines in a matter of seconds with ClickUp AI and access them anywhere
• Use itinerary templates like ClickUp’s Business Travel Itinerary and travel planner templates to mark and highlight your business travel plans easily. If you are planning a bleisure (business + leisure) trip, you can use ClickUp’s Vacation Planning template for organizing all the relevant details in one place
• Use ClickUp as your daily planner app to plan your day-to-day travel activities, set reminders, and make notes in ClickUp Notepad
• Connect ClickUp with over 1,000 tools such as Slack, YouTube, Google Calendar, Alexa,  Chrome, Zoom, and Google Sheets

ClickUp limitations

• The mobile app lacks some features that are available in the desktop version 
• Some users find it a bit difficult to use in the beginning

ClickUp pricing

• Free forever
• Unlimited : $7/month per user
• Business : $12/month per user
• Enterprise : Contact for pricing
• ClickUp Brain: Available on all paid plans for $5/Workspace member/month

ClickUp ratings and reviews

• G2: 4.7/5 (9,200+ reviews)
• Capterra: 4.7/5 (3,900+ reviews)

With the aim of helping travel professionals save time while providing quality services, Travefy offers a wide range of tools that make business travel convenient. You can add tour information, including accommodations, transportation, and as many details as necessary. 

It supports over 100 supplier integrations and 625+ city guides so that you can make detailed itineraries (with pictures and links!) and save money and time. You can also share travel templates and integrate them with your CRM software. 

Travefy best features

• Create and share itineraries easily with  the drag-and-drop interface
• Make your travel content attractive with a built-in photo library with stunning photos and videos 
• Work efficiently with the 100+ supplier integrations
• Easily access your business trips using the mobile app
• Get automatic flight updates with the live flight database 

Travefy limitations

• Some users have complained about features being difficult to use
• No free version is available 

Travefy pricing

• Monthly : $49 per month
• Quarterly : $44 per month
• Annually : $35 per month
• For more than 25 users, contact Travefy for pricing

*You can add additional users at $25 per month per user.

Travefy ratings and reviews

• G2: 4.5/5 (20+ reviews)
• Capterra: 4.6/5 (15 reviews)

SAP Concur is an all-in-one travel and expense management software. It offers integrated solutions for business travel, expense reporting, and invoice management, thus making it easy to plan and access trip information. 

Further, it also works as travel management booking software, as you can book accommodations, car rentals, flights, and more. You can connect travelers and itineraries across multiple channels to enhance the overall experience. 

SAP Concur best features

• Create, submit, and approve expense reports from anywhere and through any device
• Connect SAP Concur to your CRM, HR, and finance solutions for seamless corporate travel. You can also integrate with apps like Uber, TripIt, American Airlines, and more
• Gain complete control over your business travel by ensuring corporate travel policies compliance and duty of care
• Use the open API to create custom features and integrations for your specific needs

SAP Concur limitations

• Some users have complained about the customer service
• Some reviews also found it difficult to use in the beginning

SAP Concur pricing

• Contact for pricing

SAP Concur ratings and reviews

• G2: 4.0/5 (5,900+ reviews)
• Capterra: 4.3/5 (2000+ reviews)

Packed with features that make planning and traveling easier than ever, TripIt is a stellar app for creating business travel itineraries. All you have to do is share your booking confirmation emails with TripIt’s official email, and it will create a comprehensive itinerary.

Wondering what else it can do? It also allows you to add the trip details directly to your calendar (whichever calendar you use) and access them from anywhere at any time.

If you choose TripIt Pro, you can access features like adding PDFs and photos, check-in reminders, a fare tracker, flight status, baggage claim information, and more.

TripIt best features

• Create a comprehensive itinerary from your confirmation emails in just seconds
• Get reminders for check-in, when to leave, and flight status to stay on track with your time management goals (only on TripIt Pro)
• Get detailed information about terminals and gates, connecting flights, baggage claim, alternate flight options, and better seat availability (only on TripIt Pro)
• Use the app to get your business travel plan at the tip of your fingers

TripIt limitations

• Some users have complained about the outdated interface
• Most features are only available on TripIt Pro
• Doesn’t offer expense reporting

TripIt pricing

• TripIt Free
• TripIt Pro : $49 per year 

TripIt ratings and reviews

• G2: 4.7/5 (40+ reviews)
• Capterra: Unavailable

Happay is a comprehensive corporate travel and expense management solution. Apart from offering advanced features, it also provides advanced AI-powered processes that ensure you have complete control over every aspect of your plan. 

The software has a self-booking tool with multiple suppliers, allowing you to book your preferred hotels, flights, and cabs. You can also plan, capture, report, approve, and reconcile expenses, making expense reporting easy and effective. Web and mobile OCR also enhance expense capture capabilities. 

Moreover, you can use the tool to improve travel policy compliance and increase savings.

Happay best features

• Integrate Happay with software like Oracle, Tally, Microsoft, Uber, RuPay, Visa, and more
• Get detailed reports about top spenders, policy violators, business travelers, time taken for approvals, flights, and hotels for better expense management 
• Connect with multiple suppliers for accommodations and travel on a single platform
• Ensure 100% policy compliance
• Get reminders when the lowest fare is available for your preferred accommodations and flights 
• Use the fare freeze option to reserve a ticket price. This comes in handy when there is a delay in manager approval
• Enjoy tax compliance with airlines, ensuring complete visibility of business travel expenses

Happay limitations

• Some users have complained about slow customer support
• The product application is not completely glitch-free

Happay pricing

Happay ratings and reviews.

• G2: 4.5/5 (300+ reviews)
• Capterra: 4.6/5 (800+ reviews)

Deem offers an effortless and intuitive travel experience with its intelligent features. Your employees can book, edit, and modify their plans from anywhere and using any device. It also ensures their safety (along with your duty of care) with the built-in Safety Check option during booking.  

What makes Deem unique, however, is that it provides carbon emission ratings to help you assess your trip’s environmental impact. So you can make greener and better choices on future trips. 

Deem best features

• Book your travel plans using personalized support provided by Deem
• Get quick, real-time insights into your spending and user engagement 
• Find the most suitable accommodations and flights using the wide range of vendors available on the app. You can also compare fare tiers in a single view
• Integrate it with platforms like Workday, Chrome River, and more
• Get support  in 14 languages 

Deem limitations

• Some users complained about slow loading 
• Some features are not available on the mobile app
• Some users have complained about a lack of flexibility in search results

Deem pricing

Deem ratings and reviews.

• G2: 4.5/5 (200+ reviews)
• Capterra: 4.4/5 (25 reviews)

Rydoo is primarily an expense management solution that allows employees to create, submit, and approve expenses efficiently. You can capture all the expenses on the Rydoo app, and it will also automatically match the transactions via corporate cards against their expenses.

Further, managers can easily automate the approval process for low-risk expenses to speed up approvals. With Rydoo, you can control employee expenses, ensure policy compliance, and increase efficiency. 

Rydoo best features

• Customize your travel policies and automate expense approval, reporting, and reconciliation
• Scan your receipts with the Rydoo app, and it will automatically prepare your expenses for submission, thus eliminating the need for manual data entry
• Get visibility into trips with mileage entries created through Google’s integrated map
• Integrate Rydoo with over 35 tools, including your HR, ERP, and accounting software

Rydoo limitations

• Some users have experienced technical glitches with receipt loading, expense reporting, and deletion
• Some have complained about scanning taking a lot of time

Rydoo pricing

• Essentials: $12 per user per month 
• Pro: $14 per user per month 
• Business: Contact for pricing
• Enterprise: Contact for pricing

Rydoo ratings and reviews

• G2: 4.4/5 (700+ reviews)
• Capterra: 4.4/5 (190+ reviews)

Formerly known as TripActions, Navan is an integrated business travel and expense management solution. It is well-known for maximizing efficiency while minimizing costs with discounted rates and policy controls.

Navan offers AI tools , including Ava (their AI agent), for 24/7 support. The online booking process is seamless, with a wide inventory and personalized results. And that’s not all! It also provides advanced expense reporting capabilities with data insights.

Navan best features

• Get better control over spending with dynamic policies, automated expense reporting, and real-time insights
• Book group travel for up to 50 employees at a time
• Earn loyalty points and rewards for making cost-effective choices
• Track and reduce your organization’s carbon emissions with robust sustainability tools 
• Consult with travel experts and a dedicated team to create unique and tailored travel programs

Navan limitations

• Some users found it more expensive than other options

Navan pricing

Navan ratings and reviews.

• G2: 4.7/5 (7,500+ reviews)
• Capterra: 4.6/5 (170+ reviews)

With the aim of empowering employees and ensuring cost savings, Rocketrip offers transparent performance data and rewards for reducing spending. The platform provides a custom price-to-beat algorithm based on 12 months of your historical data, travel policies, negotiated rates, preferred suppliers, and consultation with your administrators. 

It also integrates traveler employees’ data with your online booking tool, providing custom insights into spending and costs. 

Rocketrip best features

• Increase cost savings with rewards for reducing spending by choosing cheaper flights, downgrading to Economy class, etc. .
• Get detailed real-time expense reports by department, route, and employees, allowing your finance teams to make suitable decisions
• Get complete visibility into current trips and employees’ locations at all times
• Receive travel alerts for risks and track spending above policy

Rocketrip limitations

• The user interface is a little clunky
• The site often crashes and has a slow load time

Rocketrip pricing

Rocketrip ratings and reviews.

• G2: 4.3/5 (10 reviews)

PackPoint is primarily a packing list organizer that helps you decide what goes into your luggage, ensuring you don’t forget any essential items. It bases its suggestions on the length of your trip and details of your travel destination, including its weather and planned activities. 

With PackPoint Premium, you can access many more features, like connecting with TripIt, sharing your packing list, and customizing the app. 

PackPoint best features

• The app is easy to use. All you have to do is add your trip details and select your activities, and you’ll get the packing list ready
• You can integrate PackPoint with TripIt using PackPoint Pro

PackPoint limitations

• Limited features 

PackPoint pricing

• Premium: $2.99

PackPoint ratings and reviews

• G2: Unavailable

Make Travel Planning Easy with Travel Management Tools

A robust travel and expense management solution helps companies save time and money, improve their corporate travel experience, and reduce travel planning stress. Therefore, research your options, take a free trial, and decide whether the software matches your needs. 

With ClickUp, you can use AI to create itineraries, Docs to plan trips, the best templates for travel planning, itineraries, and time logs to ensure your team is on the same page regarding the latest trip plans. Try ClickUp for free today!

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What is group travel insurance?

• Coverage options
• Choosing the right plan

Purchasing and managing group policies

• Special considerations
• Final recommendations and tips

Group Travel Insurance: A Comprehensive Guide

Affiliate links for the products on this page are from partners that compensate us (see our advertiser disclosure with our list of partners for more details). However, our opinions are our own. See how we rate insurance products to write unbiased product reviews.

• Group travel insurance is a single policy that covers groups of 10 or more. 
• Everyone in the group must have the same itinerary and travel to the same destination.
• Shop early and compare quotes to get the best deal. 

Whether preparing for a large family reunion in another state, booking a business trip with colleagues, or traveling with your college crew to a new country, you might consider group travel insurance. Group travel insurance provides financial protection for trips of 10 or more groups. But apart from the party size requirements, it functions the same as other travel insurance policies. 

Here's what you need to know about group travel insurance — how to determine if you need it, different options, and tips to secure the best deal. 

Group travel insurance is a single travel insurance policy that protects everyone on a trip. The policies are available for groups of 10 or more. Unlike other insurance policies that only cover one person or family travel insurance that only covers related travelers, group travel insurance can cover any group traveling together. You do not have to be related.

Group travel insurance policies usually offer comprehensive coverage, including standard protections against lost luggage, legal fees, medical emergencies, trip cancellations, and more. 

Key Benefits of Group Travel Insurance

Cost-effectiveness.

Group travel insurance may be cheaper than buying separate policies for each individual traveler. Insurance companies may provide discounts for insuring multiple people, as this lowers administrative overhead per person. This is similar to how auto insurers offer rate reductions for consumers who insure multiple people under one policy. 

It's worth noting that group travel insurance costs depend on the insurer and your trip details. Comparing quotes can help you find the best rates on the coverages you need.

You can find our guide to the best cheap travel insurance here.

Simplified management

Group travel insurance might make sense if everyone in your group has the same itinerary and travels to the same destination. The main perk of group travel insurance versus separate policies for each person is that it streamlines the purchasing process. You can buy one policy instead of multiple.

But to make it work, your group needs to be organized. This is especially true if group members intend to split the cost of the policy. It's crucial to communicate well with the people in your group and ensure everyone is on the same page. 

Coverage Options

Common coverage features.

Most group travel insurance policies offer comprehensive coverage, which usually covers common travel issues like cancellations and medical emergencies. 

Here's what comprehensive group travel insurance covers :

• Trip cancellation insurance: If you need to cancel your trip, this coverage reimburses you for the cost of travel. Each policy includes a list of cancellation reasons that are covered.
• Travel insurance for baggage: This covers the cost of stolen or missing luggage.
• Emergency medical evacuation insurance : Covers the cost of transportation from one location to another due to an emergency medical situation.
• Travel medical insurance: If you need medical care due to illness or injury while traveling, this part of the policy covers the cost. 
• Trip interruption travel insurance: If you have to cut your trip short due to an unforeseen emergency, this helps pay for travel plan changes. 
• Trip delay travel insurance: If there are delays to your flight or another aspect of your trip, this covers extra costs associated with the delay. It might include reimbursement for meals or hotel expenses. 

Additional coverage options

You can customize your travel insurance policy with coverage options at an additional premium. These add-ons can be helpful to provide adequate coverage for your group's specific needs. Some examples include:

• Adventure and sports coverage: For planned activities that involved increased risk (e.g., hiking, scuba diving, skiing, etc.) 
• Special events coverage: For cancellations, interruptions, or other losses that occur during planned events (e.g., weddings, corporate events, excursions, etc.)
• Equipment coverage: For damage, loss, or theft of equipment or gear brought on the trip (e.g., sports equipment, tech, etc.)
• Pre-existing condition waiver : For those with pre-existing conditions to receive travel medical coverage while traveling

Choosing the right group travel insurance

Assessing group needs.

Assessing your group's needs can help you choose the right group travel insurance. Some factors to consider include but aren't limited to the duration and destination of your trip, the type of travelers and their needs (including their ages and any pre-existing conditions), planned activities, and the group's budget.

Comparing insurance providers

Depending on the details of your trip, group travel insurance might be cheaper than purchasing individual policies for each traveler. But that is not always the case. As you shop for group travel insurance, there are steps you can take to ensure you get the best deal.

Get multiple quotes

It's smart to compare quotes from several providers. Multiple quotes allow you to compare coverage options and pricing. You can use a travel insurance comparison site like SquareMouth or TravelInsurance.com. Or you can contact providers directly. Once you know the price range for protection, you can select the provider that seems like the best fit. 

The best time to buy travel insurance is right after you make your first trip deposit. Your policy kicks in right away, which is helpful if an event occurs that forces you to cancel your trip. Additionally, an early purchase can be necessary to qualify for certain riders, such as pre-existing condition coverage and CFAR travel insurance .

Application and enrollment process

You should be prepared to provide the following information about your group when fielding quotes from travel insurance companies. 

• Trip dates 
• Travelers' names and date of birth
• Destination 
• Initial trip deposit date 
• Cost of trip per traveler (prepaid and nonrefundable expenses)

Your insurance company may ask for additional information, such as pre-existing medical conditions and planned activities. 

Policy management and claims

The coverage you select applies to everyone in the group. Each group member can make individual claims, which is helpful if only one or two people need to make a claim. But if everyone is involved, the entire group can file claims. 

Special Considerations for Group Travel Insurance

Tailoring policies to group type.

It's important to tailor your insurance policy based on the type of group and the trip to ensure adequate protection. For example, if you're traveling with senior members, you want your policy's medical coverage to include pre-existing conditions. If your trip has physical or outdoor activities, adventure and sports coverage is additional protection worth considering. 

A travel insurance agent can help you identify which coverages are necessary for your group's trip and find a policy that works for your group's budget.

Handling diverse member needs

Handling the diverse needs of group members within a single policy requires careful attention to policy details, including coverage specifics and deductibles. Start by thoroughly reviewing the policy to understand the included coverages and associated deductibles. If certain coverages are unnecessary for your group, ask your insurer whether they can be removed to reduce costs. 

You may want to look for a policy with add-ons or customizable options. This allows you to tailor the coverage to meet the specific needs of different group members. Additionally, consider raising the deductible to lower the premium. However, ensure the deductible amount is affordable for all members in case a claim needs to be filed. This ensures your group has adequate protection while accommodating the diverse financial needs of the group.

Group travel insurance final recommendations and tips

Best practices for group leaders.

Before your trip, communicate insurance details like coverage inclusions, exclusions, deductibles, and how to file a claim with your group. It also helps to maintain policy documents in case an unexpected event arises. 

You and your group should also establish a contingency plan and save your insurance's emergency hotline contact number for medical emergencies, natural disasters, or other travel disruptions.

Resources for further information

For further information on group travel insurance, check out:

• Insurance companies' websites for information about coverage options, exclusions, and getting a quote. 
• Travel insurance comparison sites allow users to compare policies from multiple providers at once based on coverage, price, and other factors. Some examples of comparison websites include InsureMyTrip , Squaremouth, and VisitorsCoverage . 
• Travel agencies to help you book your trip and pick group travel insurance based on your itinerary. 
• Consumer review sites like Trustpilot and ConsumerAffairs to read first-hand testimonials by real users on their experience with a company. 

Group travel insurance FAQs

Group travel insurance typically requires a minimum of 10 travelers to qualify for group travel insurance, but this varies by provider.

Yes, many group travel insurance policies offer options for various activities specific to the group's needs and travel itinerary, such as adventure and sports, special events, and equipment coverage. 

Group travel insurance can be more cost-effective per person than individual policies, especially for larger groups. Compare quotes from various insurance providers to get the best deal on the coverages you need. 

If one member  of a group travel insurance plan has an issue, that member can file a claim with the travel insurance company individually. That's why it's important for every member to be familiar with the claims process in case an issue arises. 

A group leader should consider the group's specific needs, planned activities, destination-specific risks, and the group's budget when choosing a travel insurance policy. 

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