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7 surprising hidden travel fees you didn't know about, and how to avoid them

June 17, 2024 // By Jamie Davis Smith

By Jamie Davis Smith June 17, 2024

When planning a trip, it's easy to dream big. However, hidden costs can add up quickly if you aren't careful. As a travel journalist, I've had my fair share of unexpected expenses and hidden fees. Learn from my mistakes and watch out for these hidden costs when traveling. Here are seven of the most overlooked.

Foreign transaction fees

Using a credit card to pay for meals, excursions, and souvenirs is easy and convenient. Plus, if you use a credit card to cover vacation expenses, you don't need to worry about finding ATMs or losing cash. But before you whip out your credit card on a trip, look closely to see if your bank charges foreign transaction fees.

These fees typically cover converting a foreign currency to U.S. dollars. If you aren't careful, you might be hit with a fee every time you swipe. These fees can add up quickly.

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Luckily, there is a workaround. Many credit cards geared toward travelers don't charge foreign transaction fees. Even if you pay an annual fee, the savings can quickly outweigh the cost. I use a card that doesn't charge foreign transaction fees when I travel abroad. Even though I pay an annual fee for the card, it's under $100, and the savings easily outweigh the costs. One of the best travel credit cards with no foreign transaction fees is the Chase Sapphire Preferred .

Roaming fees

Even if you are going on vacation to disconnect, chances are you don't want to stay totally off the grid. Before taking off on your next adventure, check your cell phone plan to see if it covers service wherever you go. If it doesn't, roaming charges can add up quickly.

To save, you may want to switch to a more comprehensive plan, even if it's just for a month or two. Some cell phone plans allow you to add international service for an extra daily charge. However, these charges can add up fast, especially on longer trips.

Another option is getting a local SIM card for your trip, which I usually use to stay connected. With many phones, you can use an eSim with a local number and data plan when not connected to Wi-Fi, but use your number when you are on Wi-Fi.

I have a budget cell phone plan that doesn't offer international service. I use Airalo to purchase international eSIMs to stay connected without spending a fortune. Many eSIMs can be activated for a few days or up to a month, depending on your needs. On an extended trip to Iceland, I spent about $30 for a month's coverage. On a short trip to the Bahamas, I spent under $10 for two days of coverage.

Excess rental car costs

Renting a car is often a necessary expense when traveling. However, it's essential to read the fine print to know exactly how much you will pay for a set of wheels at your destination.

Many car rental companies charge additional fees for renting a car at the airport. A workaround is to find a rental agency nearby. The savings may make the extra trip worthwhile even if you need an Uber to pick up your car. Some car rental companies charge extra for adding a driver and for drivers under 25. Look into these fees before signing on the dotted line.

Another hidden cost of renting a car is gas. In some places, gas can be much more expensive than you are used to at home. A quick look at average gas prices at your destination can help avoid sticker shock. Recently, I was close to renting a car in Europe but decided not to once I realized gas would cost nearly triple what I was used to paying. Filling the tank before returning a rental car is also advisable since many companies charge exorbitant fees if the tank isn't topped off.

Moreover, many rental car companies require their drivers to carry insurance. If you own your car, your existing plan may offer coverage, but it's important to confirm this ahead of time. I always use a travel credit card with additional car rental insurance.

Vacation rental cleaning fees

Staying in an Airbnb or other vacation home can be a good value. However, watch the bottom line. Many vacation rentals tack on hefty cleaning fees that may not be clear until you are ready to check out.

While the idea of staying in a vacation home appeals to me, on a couple of occasions, I've opted to stay in a hotel instead because vacation rental cleaning fees cost as much as staying an additional night, and I wanted to stretch my dollars.

Hotel amenity fees

Some hotels have fantastic amenities , including pools, gyms, and rooftop decks. Many guests use some of these amenities daily, while others don't.

Whether you plan on using hotel amenities or not, the resort may still charge an amenities fee or resort fee on top of your nightly rate. These fees are typically charged for each night of your stay and can add up quickly.

After being surprised by fees well over $100 for relatively short hotel stays, I started paying attention to the fine print before booking a hotel and factoring amenities fees into the total cost of a stay before booking. I also consider whether I will use any of the amenities I will pay for before booking a hotel. I don't like paying a fee to use a pool when I have no intention of swimming during my stay, but I'm often willing to pay a little more for amenities to make my stay more enjoyable.

Hidden cruise costs

Cruises are fantastic vacations where almost everything you need is covered. Most cruise lines include access to several restaurants, professional shows, games, pools, port stops, and more. During a recent trip on Royal Caribbean's Symphony of the Seas , I was impressed by how much there is to do without spending additional money on board.

However, I realized that several extras can make your trip even better. Many first-time cruisers do not realize what is not included in the base price before they board. It's important to look into these extras ahead of time so that you can budget appropriately.

If you must work during your cruise, some extras, including Wi-Fi, might be necessary rather than a bonus. When it comes to food and beverages, many cruises include water and coffee all day and fountain drinks with meals. However, alcoholic beverages usually cost more.

The best cruise ships also offer premium dining on board at an additional cost. Moreover, most cruises don't include excursions in ports when the ship docks. Although having a great cruise without leaving the ship is possible, excursions are a great way to see somewhere new.

Tips are another hidden cost of cruising. The staff aboard many cruise lines depends on tips. Some cruise lines include tips in their base price, while others don't. It's important to factor in tips as part of your cruise expenses.

I looked at the bottom line for a recent cruise to factor in the cost of adding the internet, a drink package, tips, and excursions. If I hadn't considered these costs beforehand, I would probably have been surprised by an unexpected bill at the end of my week at sea.

Parking fees

Whether traveling by land or air, you must park your car somewhere. Parking fees at the airport are higher than most garages. Similarly, hotels often charge high rates for parking on-site during a stay. It's easy to overlook parking fees when planning a trip, even though parking can be expensive.

When I travel, I consider whether taking an Uber to the airport is cheaper than paying for parking. Similarly, I often opt to stay in areas where I can park on the street instead of paying high hotel parking lot fees.

About Jamie Davis Smith

Jamie is a travel writer who has visited over 50 countries, many of them with her children in tow. She loves visiting everything from theme parks to ancient ruins and packs strictly carry-on-only. Jamie can be reached at [email protected].

Read more about Jamie Davis Smith here.

Connect with Jamie via: Instagram | Twitter | TikTok

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Khabarovsk Krai occupies a long swathe of Russia's Pacific coastline, a full 2000 kilometers of it, going as far south as Sakhalin and north to Magadan Oblast . At nearly 800.000 km², it's Russias fourth largest province. In the north, taiga and tundra prevail, deciduous forests in the south, and swampy forests in the central areas around Nikolaevsk-on-Amur . As a testament to its size there are more than 50 thousand lakes to fish in, more rivers and streams than you would care to count, and several mountain ranges intersect the region, including the northern reaches of the Sikhote-Alin mountains shared with Primorsky krai. The highest point is Mount Bery, towering nearly in fact, three quarters of the area is occupied by mountains and plateaus.

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Khabarovsk city, Russia

The capital city of Khabarovsk krai .

Khabarovsk - Overview

Khabarovsk , the administrative center of Khabarovsk Krai, is one of the largest industrial, transport, cultural, educational, and scientific centers of the Far East of Russia. This city is located at the intersection of international railway and air transport routes on the right bank of the Amur River, near the border with China.

The population of Khabarovsk is about 613,500 (2022), the area - 383 sq. km.

The phone code - +7 4212, the postal codes - 680000-680150.

Khabarovsk city flag

Khabarovsk city coat of arms.

Khabarovsk city map, Russia

Khabarovsk city latest news and posts from our blog:.

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1 August, 2017 / Khabarovsk - the view from above .

21 December, 2016 / Flying over diverse Russia .

21 April, 2013 / Khabarovsk - the center of the Russian Far East .

16 January, 2011 / Siberian tiger walking the highway .

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History of Khabarovsk

Foundation of khabarovsk.

Until the mid-19th century, the territory of present-day Khabarovsk, in accordance with the Nerchinsk Treaty, was located on a neutral territory, not delimited between the Qing Empire (China) and the Russian Empire. In 1858, the Aigun Treaty was signed, according to which the entire left bank of the Amur River passed into the possession of the Russian Empire, the right bank of the Amur to the Ussuri River became part of China.

After signing the treaty, the 13th Siberian Line Battalion was sent to establish settlements along the Amur. One of the new settlements was named Khabarovka - in honor of Yerofey Khabarov, a 17th-century Russian explorer known for his attempts to colonize this region for Russia. In 1864, the first plan for the development of the future town was made. By 1865, there were 1,294 residents in Khabarovka - mostly soldiers and officers.

Initially, only military buildings were constructed in Khabarovka. Five years after the foundation, there were already 167 buildings in the settlement including the house of the commander, barracks, warehouses, residential buildings, and trading shops. Due to its very convenient location at the confluence of the Amur and Ussuri rivers, Khabarovka began to develop very quickly.

Following the military settlers, civilians began to arrive from all parts of the Russian Empire including Moscow and St. Petersburg. At that time, their main occupations were hunting, fur trade, and fishing. The settlers were provided with free fertile land, which also contributed to the influx of new residents to Khabarovka.

More historical facts…

Khabarovsk - a regional center of the Russian Far East

In 1873, the first elementary school was opened in Khabarovka. The Russo-Chinese treaty of 1881 allowed duty-free trade in the 50-kilometer land border zone and the goods of Chinese and English manufacturers could be bought half cheaper here.

By 1880, Khabarovka was already a rather large settlement of Primorsky Oblast with a population of 2,036 people (47.3% - military, 23% - bourgeois, 21.3% - foreigners (mainly Chinese workers), 1.4% - representatives of the indigenous population, and 7% - officers, clergy, merchants, industrialists).

At that time, the capital of Primorsky Oblast was Nikolayevsk (today’s Nikolayevsk-on-Amur), but Khabarovka had a more advantageous geographical position, as it was located at the crossroads of all communication lines from Vladivostok and the coast. In 1880, Khabarovka became the center of Primorsky Oblast and transformed into a town. In 1893, the town was renamed Khabarovsk.

In 1894, the Amur (Khabarovsk) department of the Russian Geographical Society was created with a museum (the Khabarovsk Regional Museum of Local Lore) and a library. In 1895, the first vocational technical school was opened - the railway school of the Ministry of Railways. During these years, a lot of stone houses were built in Khabarovsk. Most of them are preserved in the city to this day.

In 1897, the first train departed from the Khabarovsk railway station. The Ussuri Railway connected Khabarovsk with Vladivostok. The population of the town was about 14,900 people.

Khabarovsk in the 20th century and beyond

In 1916, the construction of a railway bridge over the Amur was completed and Khabarovsk was connected by the Amur Railway with Eastern Siberia.

November 14, 1922, after the liquidation of the Far Eastern Republic, Khabarovsk became part of the Russian Soviet Federative Socialist Republic. On December 6, 1923, the administrative center of the Russian Far East was transferred to Khabarovsk from Chita. In 1925, the railway bridge over the Amur was restored.

On January 4, 1926, Far Eastern Krai was formed with its center in Khabarovsk. The population of the city was about 52 thousand people. On October 23, 1934, the Far Eastern Agricultural Research Institute was established in Khabarovsk. In 1936, Khabarovsk was connected by rail with Komsomolsk-on-Amur.

By 1939, the population of Khabarovsk increased to 200 thousand people. From June 1940, the command of the Far Eastern Front was deployed in Khabarovsk. From August 1945, the headquarters of the High Command of Soviet Forces in the Far East and the command of the 1st Far Eastern Front were stationed in the city.

On March 16, 1946, the Khabarovsk Drama Theater was created. In 1949, a trial was held in Khabarovsk in the case of former members of the Japanese Kwantung Army. The most significant changes in the city occurred in the post-war decades.

In 1960, the Khabarovsk television studio began broadcasting. On October 24, 1964, the Khabarovsk Shipyard produced the first “Rocket”, a famous Soviet hydrofoil ship. On September 1, 1967, the Khabarovsk Institute of Physical Education (the Far Eastern State Academy of Physical Culture) was opened. On September 1, 1968, the Khabarovsk State Institute of Arts and Culture was opened.

In 1975, the population of Khabarovsk was about 502,000 people. By 1990, Khabarovsk was formed as a multifunctional economic center of national importance. The population reached its maximum of 616 thousand people.

In May 2000, federal districts were formed in the Russian Federation. Khabarovsk became the center of the Far Eastern Federal District. In 2008, the railway station was completely renovated. In 2009, the reconstruction of the bridge across the Amur was finished. In late summer - early fall of 2013, Khabarovsk was affected by flooding, which became the strongest over the entire observation period since 1897.

On December 13, 2018, the center of the Far Eastern Federal District was moved from Khabarovsk to Vladivostok.

Pictures of Khabarovsk

Pre-revolutionary architecture in Khabarovsk

Author: Tanya Yakushina

Lenin Square in Khabarovsk

Khabarovsk cityscape

Author: Santiago Rios

Khabarovsk - Features

Khabarovsk is often considered the capital of the Russian Far East. The city is located in Asia, in the southern part of the Central Amur Lowland, near the confluence of the Amur and Ussuri rivers, about 17 km from the border with China. The city stands on the elevated right bank of the Amur River, the relief of which is diverse and complex.

The distance from Moscow to Khabarovsk by roads is about 8,250 km, to Vladivostok - 750 km. About half of the population of Khabarovsk Krai lives in this city. Khabarovsk is a bit similar to the large cities of the Volga region. Here you can see similar new buildings wedging chaotically into the cityscape and an abundance of pre-revolutionary architecture.

Although Khabarovsk can’t boast of Vladivostok’s seaside flavor or all-Russian sights, it’s still worth coming here, and to some extent this is inevitable: all routes of the Khabarovsk region converge here.

The climate in Khabarovsk is temperate monsoon, with snowy cold winters and hot humid summers. The average temperature in January is minus 20.5 degrees Celsius, in July - plus 21.8 degrees Celsius. The number of sunny days per year is significantly higher than in a number of large cities of Russia (up to 300 days a year; in Moscow and St. Petersburg - about 100).

From November to March, very dry and frosty continental air with clear and sunny weather is established over the city. The best time to visit Khabarovsk is June and September when the weather is not too hot.

Khabarovsk is a major hub at the junction of water, air, rail, and road communications from the north and west of the country, Primorye, Sakhalin, and the ports of Khabarovsk Krai. The Trans-Siberian Railway passes through the city, as well as the railway line to Komsomolsk-on-Amur. This city is the connecting point of the federal highways “Amur” (Chita - Khabarovsk), “Ussuri” (Khabarovsk - Vladivostok), and Khabarovsk - Komsomolsk-on-Amur. Urban transport includes trams, trolleybuses, buses, minibuses, and taxis.

The international airport “Novy” offers regular flights to Moscow, Yekaterinburg, Vladivostok, Yakutsk, Novosibirsk, Irkutsk, Magadan, Petropavlovsk-Kamchatsky, Yuzhno-Sakhalinsk, Seoul (South Korea), Tokyo (Japan).

The design of the Russian 5,000 rubles banknote features Khabarovsk. On its front side you can see the monument to Muravyov-Amursky (the founder of Khabarovsk and Vladivostok) on the background of the embankment of the Amur River. The Khabarovsk bridge over the Amur is depicted on the back of the banknote. At the time of construction, in 1916, it was one of the longest bridges in the world and was called “The Amur Miracle”.

The fork-shaped cross depicted on the coat of arms of Khabarovsk symbolizes the location of the city at the confluence of the Amur and Ussuri rivers. Fish reminds of the main occupation of the first residents - fishing. The white-breasted bear and the Amur tiger are endemic to the Amur land.

Main Attractions of Khabarovsk

Khabarovsk Regional Museum named after Nikolai Grodekov . The expositions of this museum feature exhibits on the paleontology and geology of the Amur Region, the flora and fauna of the Far East, the fish of the Amur basin, the culture of the indigenous peoples of the Amur region and Russian settlers, the history of the development of the Russian Far East, the events of the Civil War in the Far East (1917-1922). The museum building (1896) is a monument of architecture, culture, and history of federal significance. Shevchenko Street, 11.

Amur (Khabarovsk) Cliff - the most beautiful place in the city located in the center of Admiral Gennady Nevelsky Embankment running along the Amur River bank, near the Khabarovsk Regional Museum. In 1858, a military detachment led by commander Yakov Dyachenko landed here. He decided to set up his camp here, which later became a military settlement, and even later - the village of Khabarovka.

Here you can find a good observation deck with beautiful views of the Amur River and the city. Nearby, there is a park with the famous monument to the Governor-General of Eastern Siberia Muravyov-Amursky. This monument is depicted on the Russian banknote of 5,000 rubles. Shevchenko Street, 15.

The Far Eastern Art Museum - the largest museum of fine art in the Russian Far East. The collection of this museum has about 16 thousand works of art of the Old Russian, Russian pre-revolutionary, Soviet, and modern periods. Here you can also see the Far Eastern and Western European fine art, the art of the peoples of the Amur Region, works of Russian icon painting of the 15th-20th centuries. Shevchenko Street, 7.

Military History Museum of the Far Eastern Military District . The museum exhibits documents, photographs, banners of all periods of the history of the Far Eastern Military District, starting with the Russian Civil War in the Far East and to our time. In the courtyard, there is an exhibition of military equipment. Shevchenko Street, 20.

Khabarovsk Assumption Cathedral - the first stone building and one of the largest churches in Khabarovsk. The original building was demolished in 1930. In 2002, the cathedral was restored according to a new architectural project in the Russian style with some eclectic features. The new cathedral as a whole differs from the original building, but has some of its elements. In particular, the shapes of the arches and domes of the new cathedral were taken from the old version. Sobornaya (Komsomolskaya) Square.

Khabarovsk Bridge (“The Amur Miracle”) - one of the main symbols of Khabarovsk. The construction of this bridge completed the Trans-Siberian Railway in 1916. This bridge is depicted on the Russian 5,000 Rubles banknote. In the 1990s, the bridge was reconstructed, its old openwork spans were dismantled. Nearby, you can find the Museum of the History of the Amur Bridge with the last preserved span of the original design.

Lenin Square - the central and most picturesque square in Khabarovsk. In size, it is second only to Red Square in Moscow. It is framed by buildings of various styles of architecture, size, and number of storeys. There are beautiful fountains, well-groomed flower beds, and trimmed lawns here.

Severny Park - a cascade of three small but very picturesque ponds. In the middle of the green lawns and trees there are small arbors, as well as a snow-white wedding palace. Nearby, you can see the Church of Seraphim of Sarov. Kakhovskaya Street, 1.

Khabarovsk city of Russia photos

Churches of khabarovsk.

Church of St. Seraphim of Sarov in Khabarovsk

Author: Sergey V. Makogonov

Assumption Cathedral in Khabarovsk

Author: Jason Rogers

Transfiguration Cathedral in Khabarovsk

Lenin monument in Khabarovsk

Lenin Monument in Khabarovsk

Author: Kudinov D.M.

The questions of our visitors

The comments of our visitors.

I lived in Khabarovsk for many years. I was an American working there. I spoke fluent Russian and pretty much blended right in. No one guessed I was a foreigner. I made lots of truly wonderful friends some of whom became like family.

I walked about any time I felt like it and never had any sort of problems. I lived in several other cities, including Moscow and St. Petersburg and Khabarovsk is my favorite. If I could figure out a way to live there permanently, I would with pleasure.

I had the pleasure of flying a number of flights to Khabarovsk in the early 1990's. I met some wonderful people, one very special person. While the city was in a semi state of disrepair, it still held the historic beauty of its earlier years.

It has been over 20 years since my visit and I would very much like to return. Perhaps not in this life time but the memories live on.

• Currently 2.86/5

Rating: 2.9 /5 (217 votes cast)

48 CFR § 752.7028 - Differential and allowances.

The following clause is for use in all USAID cost reimbursement contracts performed in whole or in part overseas.

(This clause does not apply to TCN or CCN employees . TCN and CCN employees are not eligible for differentials and allowances, unless specifically authorized by the cognizant Assistant Administrator or Mission Director. A copy of such authorization shall be retained and made available as part of the contractor's records which are required to be preserved and made available by the “Examination of Records by the Comptroller General” and “Audit” clauses of this contract).

(a) Post differential. Post differential is an additional compensation for service at places in foreign areas where conditions of environment differ substantially from conditions of environment in the continental United States and warrant additional compensation as a recruitment and retention incentive. In areas where post differential is paid to USAID direct-hire employees, post differential not to exceed the percentage of salary as is provided such USAID employees in accordance with the Standardized Regulations (Government Civilians, Foreign Areas), Chapter 500 (except the limitation contained in Section 552, “Ceiling on Payment”) Tables-Chapter 900, as from time to time amended, will be reimbursable hereunder for employees in respect to amounts earned during the time such employees actually spend overseas on work under this contract. When such post differential is provided to regular employees of the Contractor, it shall be payable beginning on the date of arrival at the post of assignment and continue, including periods away from post on official business, until the close of business on the day of departure from post of assignment en route to the United States. Sick or vacation leave taken at or away from the post of assignment will not interrupt the continuity of the assignment or require a discontinuance of such post differential payments, provided such leave is not taken within the United States or the territories of the United States. Post differential will not be payable while the employee is away from his/her post of assignment for purposes of home leave. Short-term employees shall be entitled to post differential beginning with the forty-third (43rd) day at post.

(b) Living quarters allowance. Living quarters allowance is an allowance granted to reimburse an employee for substantially all of his/her cost for either temporary or residence quarters whenever Government-owned or Government-rented quarters are not provided to him/her at his/her post without charge. Such costs are those incurred for temporary lodging (temporary lodging allowance) or one unit of residence quarters (living quarters allowance) and include rent, plus any costs not included therein for heat, light, fuel, gas, electricity and water. The temporary lodging allowance and the living quarters allowance are never both payable to an employee for the same period of time. The Contractor will be reimbursed for payments made to employees for a living quarters allowance for rent and utilities if such facilities are not supplied. Such allowance shall not exceed the amount paid USAID employees of equivalent rank in the Cooperating Country, in accordance with either the Standardized Regulations (Government Civilians, Foreign Areas), Chapter 130, as from time to time amended, or other rates approved by the Mission Director. Subject to the written approval of the Mission Director, short-term employees may be paid per diem (in lieu of living quarters allowance) at rates prescribed by the Federal Travel Regulations, as from time to time amended, during the time such short-term employees spend at posts of duty in the Cooperating Country under this contract. In authorizing such per diem rates, the Mission Director shall consider the particular circumstances involved with respect to each such short-term employee including the extent to which meals and/or lodging may be made available without charge or at nominal cost by an agency of the United States Government or of the Cooperating Government, and similar factors.

(c) Temporary quarters subsistence allowance. Temporary quarters subsistence allowance is a quarters allowance granted to an employee for the reasonable cost of temporary quarters incurred by the employee and his family for a period not in excess of (i) 90 days after first arrival at a new post in a foreign area or a period ending with the occupation of residence (permanent) quarters, if earlier, and (ii) 30 days immediately preceding final departure from the post subsequent to the necessary vacating of residence quarters, unless an extension is authorized in writing by the Mission Director. The Contractor will be reimbursed for payments made to employees and authorized dependents for temporary quarters subsistence allowance, in lieu of living quarters allowance, not to exceed the amount set forth in the Standardized Regulations (Government Civilians, Foreign Areas), Chapter 120, as from time to time amended.

(d) Post allowance. Post allowance is a cost-of-living allowance granted to an employee officially stationed at a post where the cost of living, exclusive of quarters cost, is substantially higher than in Washington, DC. The Contractor will be reimbursed for payments made to employees for post allowance not to exceed those paid USAID employees in the Cooperating Country, in accordance with the Standardized Regulations (Government Civilians, Foreign Areas), Chapter 220, as from time to time amended.

(e) Supplemental post allowance. Supplemental post allowance is a form of post allowance granted to an employee at his/her post when it is determined that assistance is necessary to defray extraordinary subsistence costs. The Contractor will be reimbursed for payments made to employees for supplemental post allowance not to exceed the amount set forth in the Standardized Regulations (Government Civilians, Foreign Areas), Chapter 230, as from time to time amended.

(f) Educational allowance. Educational allowance is an allowance to assist an employee in meeting the extraordinary and necessary expenses, not otherwise compensated for, incurred by reason of his/her service in a foreign area in providing adequate elementary and secondary education for his/her children. The Contractor will be reimbursed for payments made to regular employees for educational allowances for their dependent children in amounts not to exceed those set forth in the Standardized (Regulations Government Civilians, Foreign Areas), Chapter 270, as from time to time amended.

(g) Educational travel. Educational travel is travel to and from a school in the United States for secondary education (in lieu of an educational allowance) and for college education. The Contractor will be reimbursed for payments made to regular employees for educational travel for their dependent children provided such payment does not exceed that which would be payable in accordance with the Standardized Regulations (Government Civilians, Foreign Areas), Chapter 280, as from time to time amended. Educational travel shall not be authorized for regular employees whose assignment is less than two years.

(h) Separate maintenance allowance. Separate maintenance allowance is an allowance to assist an employee who is compelled, by reason of dangerous, notably unhealthful, or excessively adverse living conditions at his/her post of assignment in a foreign area, or for the convenience of the Government, to meet the additional expense of maintaining his/her dependents elsewhere than at such post. The Contractor will be reimbursed for payments made to regular employees for a separate maintenance allowance not to exceed that made to Aid employees in accordance with the Standardized Regulations (Government Civilians, Foreign Areas), Chapter 260, as from time to time amended.

(i) Payments during evacuation. The Standardized Regulations (Government Civilians, Foreign Areas) provide the authority for efficient, orderly, and equitable procedure for the payment of compensation, post differential and allowances in the event of an emergency evacuation of employees or their dependents, or both, from duty stations for military or other reasons or because of imminent danger to their lives. If evacuation has been authorized by the Mission Director the Contractor will be reimbursed for payments made to employees and authorized dependents evacuated from their post of assignment in accordance with the Standardized Regulations (Government Civilians, Foreign Areas), Chapter 600, and the Federal Travel Regulations, as from time to time amended.

(j) Danger pay allowance.

(1) The contractor will be reimbursed for payments made to its employees for danger pay not to exceed that paid USAID employees in the cooperating country, in accordance with the Standardized Regulations (Government Civilians, Foreign Areas), Chapter 650, as from time to time amended.

(2) Danger pay is an allowance that provides additional compensation above basic compensation to an employee in a foreign area where civil insurrection, civil war, terrorism or wartime conditions threaten physical harm or imminent danger to the health or well-being of the employee. The danger pay allowance is in lieu of that part of the post differential which is attributable to political violence. Consequently, the post differential may be reduced while danger pay is in effect to avoid dual crediting for political violence.

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Unruly Passenger Cases Continue to Rise as Summer Travel Begins

As summer travel heats up, the Federal Aviation Administration (FAA) is cracking down on unruly passengers to make sure the skies are safe for everyone.    There have been 915 cases of unruly passengers, from Jan. 1, 2024 to June 9, 2024, including 106 cases of passenger disturbances due to intoxication.    Travelers will pay for misbehaving.  The FAA implemented a Zero-Tolerance Policy on Jan. 13, 2021 after seeing a disturbing increase in cases, issuing fines instead of warning letters or counseling.    The FAA pursues legal enforcement action against any passenger who assaults, threatens, intimidates, or interferes with airline crewmembers, and can propose civil penalties up to $37,000 per violation.  Detailed current data on these incidents is available on our  unruly passenger website .     See our latest post on X .

These tips can help get you through airport security lines faster

Summer is typically the busiest time for air travel, and the Transportation Security Administration is ready for what could be the highest number of passengers ever this season.

Of course, the influx of travelers brings the potential for longer security lines. The increased wait times can be concerning for those who are running a few minutes behind schedule or are just anxious about missing their flight.

While the lines' length and speed (or lack thereof) are largely out of any individual's control, properly prepared travelers can get through security relatively quickly and without any issues. Below are several passenger tips from the TSA to ensure the pre-flight process goes as smoothly as possible.

Be aware of new technology

The TSA has started deploying the second generation of Credential Authentication Technology, known as CAT-2, at many airports. The update includes the same requirements as the original CAT — a passenger's photo identification, flight details and pre-screening status — with an added camera feature for identity verification.

Travelers who do not want their photo taken may ask security employees for a manual ID check without losing their place in line. Photos are not saved except in limited cases to evaluate the CAT technology.

Some airports have also installed computed tomography (CT) units, which render a 3D image of carry-on bags and reduce the need for physical searches. In lanes with CT units, passengers must place every carry-on item, including bags, into bins.

Remember the 3-1-1 Rule

Travelers unsure about what they can store in their carry-on and what is prohibited only need to remember three numbers.

Liquids, sunscreen and alcohol under 3.4 ounces are allowed; any larger amounts must be packed in a checked bag. That threshold also applies to aerosols, gels, creams and pastes, which are permitted as long as they are placed in one quart-sized bag. Each passenger can only pack one such bag in their carry-on. Otherwise known as:

• 3.4 ounces or less per container
• 1 quart size, clear, plastic, zip top bag (all liquids must fit in bag)
• 1 bag per passenger

The TSA's website has a more detailed list of what items are acceptable to bring in carry-on bags and/or checked bags.

Have the proper ID

Passengers 18 years and older must show valid identification at the airport in order to travel. The most common forms are driver's licenses and passports, but the TSA provides a full list of acceptable ID online.

Beginning May 7, 2025, travelers planning to use a driver's license or state-issued ID to fly in the United States must have a Real ID or another acceptable form of ID. Americans obtaining a Real ID for the first time need to make an appointment at a Motor Vehicle Commission licensing center.

Get to the airport early

The airports will be busy this summer, so arriving well before a flight's scheduled departure will help offset any delays leading up to the boarding time. The Port Authority of New York and New Jersey recommends arriving two hours before domestic flights and three hours before international travel.

TSA Precheck members: Put your KTN in your reservation

Passengers who are signed up for TSA Precheck should make sure their Known Traveler Number (KTN) is in their reservation to avoid delays. Those who fly with multiple airlines should update their KTN in all airline profiles every time they travel.

TSA Precheck enables travelers to go through security lines more quickly without removing shoes, belts, liquids and other items. Passengers can enroll starting at $77.95 for a five-year membership.

Understand the rules when transporting firearms

Passengers with firearms may be cited, fined or arrested if they are in violation of the law, so it is important to be aware of an airport's regulations when traveling with them.

Firearms are prohibited at security checkpoints and in aircraft cabins, even if the owner is permitted to carry weapons. Passengers traveling with firearms must secure them in checked baggage, unlocked in a hard-sided case, and declare them to the airline when checking in at the ticket counter.

Respect TSA and other airport employees

This tip may seem like common sense and the right thing to do, but violence and other inappropriate behavior in security lines will result in significant delays to all travelers in the area. Assaulting a TSA employee is a federal offense that will result in the passenger's arrest and/or other penalties.

Contact TSA with any questions

Travelers can text 275-872 ("AskTSA") or message @AskTSA on X (formerly Twitter) or Facebook messenger, where an automated virtual assistant is available 24/7 to answer commonly asked questions. Passengers can also reach the TSA Contact Center at 866-289-9673.

I've traveled to over 80 countries by myself. Here are 8 things I do to stay safe.

• After traveling solo since I was 18, I've hit over 80 countries.
• I've made my fair share of mistakes, but I've learned how to stay safe while traveling alone.
• Simple measures, like sharing my location, have helped me avoid unwanted situations.

I've been traveling on my own since I was 18. After visiting over 80 countries and 13 years of trial and error, I've learned a few important safety tips.

Although flight prices seem to be rising ahead of the summer surge, they're significantly cheaper than this time last year, so I'm itching to plan my next trip.

I follow these rules everywhere I travel — it doesn't matter how upscale or "safe" the destination is supposed to be.

Although some situations are unavoidable, here's what I do to stay safe and alert while traveling solo.

I always share my location and itinerary with someone close to me.

Before a trip, I always share my flight and hotel information with my mom. I've also gotten into the habit of sharing my live location with her (indefinitely).

Other than the fact that it gives her a sense of security, I know that if anything were to happen (or if she doesn't hear from me when expecting to), she would have enough information to make a few calls and confirm I'm safe.

It only takes a few minutes but can make a huge difference in the long run.

Wearing a flat crossbody or belt bag under my clothing is key.

I always avoid wearing backpacks and those trendy see-through bags — there's no need to make someone curious. I don't like having my purse and valuables super exposed because it makes me a prime target for pickpockets.

Although it's easier to wear belt bags in colder environments when I'm wearing layers, I can still manage in lighter clothing.

Lululemon's Everywhere Belt Bag, Athleta's Pacesetter Run Belt, and Peak Gear's Travel Money Belt have been my go-to for traveling . They're small and thin enough to wear under my clothing but can hold my essentials (cash, credit cards, a phone, my passport, and copies of my ID).

I don’t wear my expensive bling or designer pieces.

I typically want to look good for photos, but wearing expensive clothing and stand-out jewelry always attracts unwanted attention.

Wearing shiny necklaces and a stack of bangles while sporting a Gucci tracksuit makes it look like I have money, which is the opposite of what I want someone to think when I'm traveling alone.

It also means I'm less likely to successfully negotiate or barter a good price on items in markets.

There are basic things I research about each city or town I’ll be staying in.

I'm a super spontaneous traveler. Although I usually have a list of places I want to visit, I rarely follow a day-by-day itinerary.

Regardless, once I know where I'm going, I always take time to plan which area to stay in and book hotels in advance . I try to find the best neighborhoods, then I explore a list of hotel options and select them based on reviews, location, and overall vibe.

I also always ask the front desk staff if there are any areas I should avoid once I check in — not everything is online.

Sometimes, I'll even look for female-oriented hotels or ones with mostly female staff members because that makes me feel a little more comfortable.

Looking lost or scared is asking for trouble.

How you carry yourself is a big deal. If I'm lost, I typically use the Maps.me app, which allows me to use maps even while offline.

I try to pop into a coffee shop — or even a bathroom stall — to look at the map and get my bearings. If I can't find a place to make a pitstop, I'll walk to a more populated area with lots of traffic.

If worse comes to worse, I'll just hail a taxi to take me back to my hotel.

Looking lost makes it pretty obvious you're a tourist and gives the impression that you're willing to accept help from anyone. Unfortunately, some people take advantage of situations like that.

For the same reasons, I also never walk around looking frightened, even if I'm freaking out on the inside.

There are different transportation apps all over the world, so I make sure I have the right one.

Not everywhere has Uber or even many taxis. I always look up popular transportation apps wherever I'm traveling and download them on my phone.

I usually even enter and save my credit card information, so I'm ready to roll and don't find myself stuck when I reach the destination.

I make sure I have enough cash with me.

I've traveled to places where credit cards aren't widely accepted, or I can't withdraw cash from ATMs.

To avoid that panic, I always carry cash and exchange it for the local currency at the airport or hotel.

I don't keep it all on me when I'm exploring — I just carry some with me and leave the rest safely locked in my suitcase.

I've learned to not say yes to everything.

When I travel alone, I'm bound to meet new people, and sometimes they invite me to parties or for drinks. But I always politely decline.

Nothing good has ever come from drinking with strangers in a foreign place, in my experience. And I always want to be clear-minded enough to pick up on strange or dangerous situations.

I don't even share my plans with strangers I meet, and I never post my real-time locations on social media.

It might seem obvious, but I also don't accept rides from strangers because then they'll know my whereabouts.

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TSA at Westchester County Airport gets new credential authentication technology to enhance security in time for the summer travel season

WHITE PLAINS, N.Y. —  The Transportation Security Administration (TSA ) is prepared for the highest passenger volumes the agency has seen at airport security checkpoints nationwide during this summer’s travel season, which began on Memorial Day weekend and runs through Labor Day. TSA has been seeing such high passenger volume nationwide that several days within the past four weeks have made it into the top 10 busiest days in TSA’s 22-year history.

“Here at Westchester County Airport we are coordinating with the airport, airlines and other travel partners and we are ready to handle this summer’s busy travel volumes,” said Robert Duffy, TSA’s Federal Security Director for the airport. “We strongly suggest that travelers get to the airport early and expect a crowd. Additionally, if individuals have not flown out of Westchester lately, they will see new credential authentication technology (CAT) units at the checkpoint, and we encourage travelers to follow the guidance that the TSA officers are providing.”

The new technology that is now in use at the airport confirms the validity of a traveler’s identification (ID) and confirms their flight information in real time.

This deployment is the latest generation of credential authentication technology (CAT) to verify the identity of travelers. First generation CAT units are designed to scan a traveler’s photo identification, confirm the traveler’s identity as well as their flight details. The new CAT units at Westchester County Airport are referred to as CAT-2 and have the same capabilities, but are also equipped with a camera that captures a real-time photo of the traveler.

CAT-2 compares the traveler’s photo on the ID against the in-person, real-time photo. Once the CAT-2 confirms the match, a TSA officer verifies and the traveler can proceed through the checkpoint, without ever exchanging a boarding pass. The photo is then deleted.

The CAT-2 units are equipped with cameras on tablets and are used to match the face of the person standing at the checkpoint with the face that appears on the traveler’s ID such as the person’s driver’s license or passport. The technology enhances detection capabilities for identifying fraudulent documents at the security checkpoint. The photos are not saved and are only used to match the person standing at the travel document checking podium with the photo on the ID that is being presented.

As an additional feature, the unit is touchless meaning that the passengers insert their ID and do not have to hand it to a TSA officer. Thus the units reduce touchpoints. Travelers insert their ID, look at the camera and if the ID is validated, the traveler then proceeds into the checkpoint. Even with TSA’s use of these units, travelers still need to check-in with their airline in advance and bring their boarding pass to their gate to show the airline representative before boarding their flight.

“This latest technology helps ensure that we know who is boarding flights,” Duffy said. “Credential authentication plays an important role in passenger identity verification. It improves a TSA officer’s ability to validate a traveler’s photo identification while also identifying any inconsistencies associated with fraudulent travel documents.”

The system also confirms the passenger’s flight status by verifying that the individual is ticketed to fly out of the airport on that same day.

CAT-2 units have what is referred to as a “library” of IDs programed into them that allow the technology to authenticate more than 2,500 different types of IDs including passports, military common access cards, Department of Homeland Security Trusted Traveler ID cards, uniformed services ID cards, permanent resident cards, U.S. visas and driver’s licenses and photo IDs issued by state motor vehicle departments.

Photos captured by CAT-2 units are never stored or used for any other purpose than immediate identity verification. They are deleted after the traveler passes through the checkpoint. Travelers who do not wish to participate in the facial matching process can opt out in favor of an alternative identity verification process.

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  § 752.7002 - Travel and transportation.  

• Latest Version
• Monday, March 16, 2015
• Monday, February 9, 2015
• Tuesday, November 1, 2011
• Friday, January 1, 1999
• Monday, January 1, 1996
• Tuesday, February 27, 1990
• 2016-28338. Proposed rule. 2016-28338. Government Property-USAID Reporting Requirements
• 2016-25881. Final rule. 2016-25881. Requirement for Nondiscrimination Against End-Users of Supplies or Services (“Beneficiaries”) Under USAID-Funded Contracts
• 2016-19716. Proposed rule. 2016-19716. Requirement for Nondiscrimination Against End-Users of Supplies or Services (“Beneficiaries”) Under USAID-Funded Contracts
• 2016-17137. Direct final rule. 2016-17137. Agency for International Development Acquisition Regulation (AIDAR): Preference for Privately Owned U.S.-Flag Commercial Vessels.
• 2014-26051. Direct final rule. 2014-26051. Incorporate Various Administrative Changes and Internal Policies in to the USAID Acquisition Regulation (AIDAR)

752.7002 Travel and transportation.

For use in cost reimbursement contracts performed in whole or in part overseas.

Travel and Transportation (JAN 1990)

(a) General. The Contractor will be reimbursed for reasonable, allocable and allowable travel and transportation expenses incurred under and for the performance of this contract. Determination of reasonableness, allocability and allowability will be made by the contracting officer based on the applicable cost principles, the Contractor's established policies and procedures, USAID's established policies and procedures for USAID direct-hire employees, and the particular needs of the project being implemented by this contract. The following paragraphs provide specific guidance and limitations on particular items of cost.

(b) International travel. For travel to and from post of assignment the Contractor shall be reimbursed for travel costs and travel allowances of travelers from place of residence in the United States (or other location provided that the cost of such travel does not exceed the cost of the travel from the employee's residence in the United States) to the post of duty in the Cooperating Country and return to place of residence in the United States (or other location provided that the cost of such travel does not exceed the cost of travel from the post of duty in the Cooperating Country to the employee's residence) upon completion of services by the individual. Reimbursement for travel will be in accordance with the applicable cost principles and the provisions of this contract, and will be limited to the cost of travel by the most direct and expeditious route. If a regular employee does not complete one full year at post of duty (except for reasons beyond his/her control), the costs of going to and from the post of duty for that employee and his/her dependents are not reimbursable hereunder. If the employee serves more than one year but less than the required service in the Cooperating Country (except for reasons beyond his/her control) the costs of going to the post of duty are reimbursable hereunder but the costs of going from post of duty to the employee's permanent, legal place of residence at the time he or she was employed for work under this contract or other location as approved by the contracting officer are not reimbursable under this contract for the employee and his/her dependents. When travel is by economy class accommodations, the Contractor will be reimbursed for the cost of transporting up to 10 kilograms/22 pounds of accompanied personal baggage per traveler in addition to that regularly allowed with the economy ticket provided that the total number of kilograms/pounds of baggage does not exceed that regularly allowed for first class travelers. Travel allowances for travelers must not be in excess of the rates authorized in the Department of State Standardized Regulations - hereinafter referred to as the Standardized Regulations - as from time to time amended, for not more than the travel time required by scheduled commercial air carrier using the most expeditious route. One stopover en route for a period of not to exceed 24 hours is allowable when the traveler uses economy class accommodations for a trip of 14 hours or more of scheduled duration. Such stopover shall not be authorized when travel is by indirect route or is delayed for the convenience of the traveler. Per diem during such stopover shall be paid in accordance with the established practice of the Contractor but not to exceed the amounts stated in the Standardized Regulations.

(c) Local travel. Reimbursement for local travel in connection with duties directly referable to the contract shall not be in excess of the rates established by the Mission Director for the travel costs of travelers in the Cooperating Country. In the absence of such established rates the Contractor shall be reimbursed for actual travel costs of travelers in the Cooperating Country, if not provided by the Cooperating Government or the Mission, including travel allowances at rates not in excess of those prescribed by the Standardized Regulations.

(d) Travel for consultation. The Contractor shall be reimbursed for the round trip of the Contractor's Chief of Party in the Cooperating Country or other designated Contractor employee or consultant in the Cooperating Country performing services required under this Contract, for travel from the Cooperating Country to the Contractor's office in the United States or to USAID/Washington for consultation and return on occasions deemed necessary by the Contractor and approved in advance, in writing, by the contracting officer or the Mission Director.

(e) Special international travel and third country travel. For special travel which advances the purpose of the contract, which is not otherwise provided by the Cooperating Government, and with the prior written approval of the contracting officer or the Mission Director, the Contractor shall be reimbursed for -

(i) The travel cost of travelers other than between the United States and the Cooperating Country and for local travel within other countries and

(ii) Travel allowance for travelers while in travel status and while performing services hereunder in such other countries at rates not in excess of those prescribed by the Standardized Regulations.

(f) Indirect travel for personal convenience. When travel is performed by an indirect route for the personal convenience of the traveler, the allowable costs of such travel will be computed on the basis of the cost of allowable air fare via the direct usually traveled route. If such costs include fares for air or ocean travel by foreign flag carriers, approval for indirect travel by such foreign flag carriers must be obtained from the contracting officer or the Mission Director before such travel is undertaken, otherwise only that portion of travel accomplished by United States-flag carriers will be reimbursable within the above limitation of allowable costs.

(g) Limitation on travel by dependents. Travel costs and allowances will be allowed only for dependents of regular employees and such costs shall be reimbursed for travel from place of abode to assigned station in the Cooperating Country and return, only if dependent remains in the country for at least 9 months or one-half of the required tour of duty of the regular employee responsible for such dependent, whichever is greater. If the dependent is eligible for educational travel pursuant to the “Differential and Allowances” clause of this contract, time spent away from post resulting from educational travel will be counted as time at post.

(h) Delays en route. The Contractor may grant to travelers under this contract reasonable delays en route while in travel status when such delays are caused by events beyond the control of such traveler or Contractor. It is understood that if delay is caused by physical incapacitation, personnel shall be eligible for such sick leave as provided under the “Leave and Holidays” clause of this contract.

(i) Travel by privately owned automobile. The Contractor shall be reimbursed for the cost of travel performed by a regular employee in his/her privately owned automobile at a rate not to exceed that authorized in the Federal Travel Regulations plus authorized per diem for the employee and for each of the authorized dependents traveling in the automobile, if the automobile is being driven to or from the Cooperating Country as authorized under the contract, provided that the total cost of the mileage and the per diem paid to all authorized travelers shall not exceed the total constructive cost of fare and normal per diem by all authorized travelers by surface common carrier or authorized air fare, whichever is less.

(j) Emergency and irregular travel and transportation. Emergency transportation costs and travel allowances while en route, as provided in this section will also be reimbursed not to exceed amounts authorized by the Foreign Service Travel Regulations for USAID-direct hire employees in like circumstances under the following conditions:

(1) The costs of going from post of duty in the Cooperating Country to the employee's permanent, legal place of residence at the time he or she was employed for work under this contract or other location for Contractor employees and dependents and returning to the post of duty, when the Contractor's Chief of Party, with the concurrence of the Contracting Officer or Mission Director makes a written determination that such travel is necessary for one of the reasons specified in sub paragraphs (j)(1) (i) and (ii) of this section. A copy of the written determination shall be furnished to the contracting officer.

(i) Need for medical care beyond that available within the area to which the employee is assigned, or serious effect on physical or mental health if residence is continued at assigned post of duty, subject in either case, to the limitations stated in the clause of this contract entitled “Personnel - Physical Fitness of Employee and Dependents.” The Mission Director may authorize a medical attendant to accompany the employee at contract expense if, based on medical opinion, such an attendant is necessary.

(ii) Death, or serious illness or injury of a member of the immediate family of the employee or the immediate family of the employee's spouse.

(2) When, for any reason, the Mission Director determines it is necessary to evacuate the Contractor's entire team (employees and dependents) or Contractor dependents only, the Contractor will be reimbursed for travel and transportation expenses and travel allowance while en route, for the cost of the individuals going from post of duty in the Cooperating Country to the employee's permanent, legal place of residence at the time he or she was employed for work under this contract or other approved location. The return of such employees and dependents may also be authorized by the Mission Director when, in his/her discretion, he/she determines it is prudent to do so.

(3) The Mission Director may also authorize emergency or irregular travel and transportation in other situations, when in his/her opinion, the circumstances warrant such action. The authorization shall include the kind of leave to be used and appropriate restrictions as to time away from post, transportation of personal and/or household effects, etc. Requests for such emergency travel shall be submitted through the Contractor's Chief of Party.

(k) Home leave travel. To the extent that home leave has been authorized as provided in the “Leave and Holidays” clause of this contract, the cost of travel for home leave is reimbursable for travel costs and travel allowances of travelers from the post of duty in the Cooperating Country to place of residence in the United States (or other location provided that the cost of such travel does not exceed the cost of travel to the employee's residence in the United States) and return to the post of duty in the Cooperating Country. Reimbursement for travel will be in accordance with the applicable cost principles and the provisions of this contract, and will be limited to the cost of travel by the most direct and expeditious route. When travel is by economy class accommodations, the Contractor will be reimbursed for the cost of transporting up to 10 kilograms/22 pounds of accompanied personal baggage per traveler in addition to that regularly allowed with the economy ticket provided that the total number of kilograms/pounds of baggage does not exceed that regularly allowed for first class travelers. Travel allowances for travelers shall not be in excess of the rates authorized in the Standardized Regulations as from time to time amended, for not more than the travel time required by scheduled commercial air carrier using the most expeditious route. One stopover en route for a period of not to exceed 24 hours is allowable when the traveler uses economy class accommodations for a trip of 14 hours or more of scheduled duration. Such stopover shall not be authorized when travel is by indirect route or is delayed for the convenience of the traveler. Per diem during such stopover shall be paid in accordance with the established practice of the Contractor but not to exceed the amounts stated in the Standardized Regulations.

(l) Rest and recuperation travel. The Contractor shall be reimbursed for the cost of travel performed by regular employees and dependents for purposes of rest and recuperation provided that such reimbursement does not exceed that authorized for USAID direct hire employees, and provided further that no reimbursement will be made unless approval is given by the Contractor's Chief of party.

(m) Transportation of motor vehicles, personal effects and household goods. (1) Transportation, including packing and crating costs, will be paid for shipping from the point of origin in the United States (or other location as approved by the contracting officer) to post of duty in the Cooperating Country and return to point of origin in the United States (or other location as approved by the contracting officer) of one privately-owned vehicle for each regular employee, personal effects of travelers and household goods of each regular employee not to exceed the limitations in effect for such shipments for USAID direct hire employees in accordance with the Foreign Service Travel Regulations as in effect when shipment is made.

(2) If a regular employee does not complete one full year at post of duty (except for reasons beyond his/her control), the costs for transportation of vehicles, effects and goods to and from the post of duty are not reimbursable hereunder. If the employee serves more than one year but less than the required service in the Cooperating Country (except for reasons beyond his/her control) the costs for transportation of vehicles, effects and goods to the post of duty are reimbursable hereunder but the costs for transportation of vehicles, effects and goods from post of duty to the employee's permanent, legal place of residence at the time he or she was employed for work under this contract or other location as approved by the contracting officer are not reimbursable under this contract.

(3) The cost of transporting motor vehicles and household goods shall not exceed the cost of packing, crating and transportation by surface. In the event that the carrier does not require boxing or crating of motor vehicles for shipment to the Cooperating Country, the cost of boxing or crating is not reimbursable. The transportation of a privately-owned motor vehicle for a regular employee may be authorized by the Contractor as replacement of the last such motor vehicle shipped under this contract for the employee when the Mission Director or his/her designee determines in advance and so notifies the Contractor in writing that the replacement is necessary for reasons not due to the negligence or malfeasance of the regular employee. The determination shall be made under the same rules and regulations that apply to Mission employees.

(n) Unaccompanied baggage. Unaccompanied baggage is considered to be those personal belongings needed by the traveler immediately upon arrival at destination. To permit the arrival of effects to coincide with the arrival of regular employees and dependents, consideration should be given to advance shipments of unaccompanied baggage. The Contractor will be reimbursed for costs of shipment of unaccompanied baggage (in addition to the weight allowance for household effects) not to exceed the limitations in effect for USAID direct hire employees in accordance with the Foreign Service Travel Regulations as in effect when shipment is made.

This unaccompanied baggage may be shipped as air freight by the most direct route between authorized points of origin and destination regardless of the modes of travel used. This provision is applicable to home leave travel and to short-term employees when these are authorized by the terms of this contract.

(o) Storage of household effects. The cost of storage charges (including packing, crating, and drayage costs) in the U.S. of household goods of regular employees will be permitted in lieu of transportation of all or any part of such goods to the Cooperating Country under paragraph (m) above provided that the total amount of effects shipped to the Cooperating Country or stored in the U.S. shall not exceed the amount authorized for USAID direct hire employees under the Uniform Foreign Service Travel Regulations.

(p) International ocean transportation. (1) Flag eligibility requirements for ocean carriage are covered by the “Source and Nationality Requirements” clause of this contract.

(i) Transportation of goods. Where U.S. flag vessels are not available, or their use would result in a significant delay, the Contractor must contact the U.S. Agency for International Development (USAID), Bureau for Management, Office of Acquisition and Assistance, Transportation Division (M/OAA/T) for required guidance and may obtain a release from this requirement from M/OAA/T. The contact email address for these matters is [email protected] .

(ii) Transportation of persons. Where U.S. flag vessels are not available, or their use would result in a significant delay, the Contractor may obtain a release from this requirement from the contracting officer or the Mission Director, as appropriate.

(2) Transportation of foreign-made vehicles. Reimbursement of the costs of transporting a foreign-made motor vehicle will be made in accordance with the provisions of the Foreign Service Travel Regulations.

(3) Reduced rates on U.S. flag carriers. Reduced rates on United States flag carriers are in effect for shipments of household goods and personal effects of USAID contract personnel. These reduced rates are available provided the shipper states on the bill of lading that the cargo is “Personal property-not for resale-payment of freight charges is at U.S. Government (USAID) expense and any special or diplomatic discounts accorded this type cargo are applicable.” The Contractor will not be reimbursed for shipments of household goods or personal effects in an amount in excess of the reduced rates available in accordance with the foregoing.

(End of clause)

[ 55 FR 6803 , Feb. 27, 1990, as amended at 56 FR 2699 , Jan. 24, 1991; 72 FR 19670 , Apr. 19, 2007; 79 FR 74988 , 75001 , Dec. 16, 2014]