travel plan example pdf

Calypso Tree

34 free travel itinerary templates (word, excel & pdf).

Free travel itinerary templates:  Your itinerary refers to your journey’s more detailed plan. Usually, highlights some places to be visited and the travel plan. By having itinerary templates, you will benefit from having the travel arrangement in one location for easier referencing and retrieval. 

Your travel plan is usually placed in the front of the folder full of your tickets, brochures, and confirmation receipts – this is also a good source to get information on the road. 

Although the information includes the travel plan for yourself or other people might contain different items, the basic structure was usually still retained. You can use your best itinerary templates.

Table of Contents

Benefits of Using an Itinerary Template

Traveling is an adventure! But planning for it can sometimes be stressful. That’s where a  travel itinerary template  can be your best friend.

• All-In-One Location:  Say Goodbye to Chaos!

Do you have flight details in your email, hotel bookings on an app, and excursion times on a sticky note? Stop the madness! An itinerary template puts all these details in one simple place. Just open it up, and you’ll know what’s happening next.

• Easy to Use:  No Tech Skills Needed!

You don’t have to be a computer genius to use an itinerary template. Most of it comes with clear fields for you to fill in. Just type your flight time here your hotel name there, and you’re done! It’s like filling out a fun quiz.

• Be Organized:  Know What Comes After What

The best part about being organized is knowing what’s next. You see your trip like a story when you put your plans in an itinerary template. First, this happens, then that. You can enjoy the trip more when you know what’s coming up.

• Shareable:  Keep Everyone in the Loop

Traveling with family or friends? Send them the itinerary template! That way, everyone knows the plan. If someone asks, “What time is dinner?” tell them to check the itinerary!

• Free:  More Money for Fun Stuff!

The best things in life are free. Well, most travel itinerary templates are free, too! That means you can save cash for fun stuff like snacks, souvenirs, or an extra special adventure!

• Time-Saving:  Quick Changes Made Easy

Plans change. Maybe it rains, and you can’t go to the beach. With an itinerary template, it’s super easy to swap things around. Just a few clicks, and you have a new plan!

• Keeps You On Track:  No More Missing Out

Need to catch a flight or need to remember a dinner reservation? With an itinerary, you’ll get reminders. It’s like having a helpful friend who says, “Hey, time to go!”

• Peace of Mind:  Worry Less, Enjoy More!

When you’re organized, you feel calmer. That means you can enjoy your trip more and less worrying about it.

Are you ready to try an  itinerary template ? Trust us, it will make your next trip so much easier! ????

Essential Elements in a Travel Itinerary

So you’re convinced that a travel itinerary template is a good idea. Great! But what should you include in it? Don’t fret; here’s a list of the  key things to put in your travel plan .

• Title and Dates: What’s the Trip For?

Start with a striking title that sums up your trip. Are you going on a “Summer Adventure in Hawaii” or a “Weekend Getaway in Paris”? Include the dates so you always know the timeframe.

• Names: Who’s Going?

If you’re traveling with other people, write down everyone’s name. It’s an easy way for everyone to know they’re looking at the right plan.

• Departure and Arrival: Take-Off and Landing

Include details about when and where you’re starting and ending your journey. Include times, places, and how you’re getting there. Plane? Train? Automobile?

• Transport Info: All Aboard!

Note any flight numbers, train cars, or other key details. It’s also smart to list any reservations and helpful phone numbers in case of delays.

• Lodging: Home Away From Home

Where are you staying? Include the name, address, and check-in/check-out times for each place you sleep.

• Activities: The Fun Stuff!

What’s a trip without cool stuff to do? List all the tours, visits, or shows you plan to attend. Add times and places so you remember.

• Meetings: Can’t-Miss Appointments

Are you mixing a little business with pleasure? Include any meetings or important appointments you have. Who, what, where, and when—it all goes here.

• Meals: Yummy in My Tummy

Planning to eat at that must-try café? Put it in the itinerary.

• Free Time: Do What You Want

It’s your trip, after all! Include some blocks of free time for spontaneous fun.

• Emergency Contacts: Just in Case

Include some emergency contacts, like local hospitals or a trusted friend back home.

• Checklist: Remember!

Add a small list at the end for any last-minute things you need to do or bring. Passport? Snacks? It goes here.

That’s your  travel itinerary essentials  covered! With everything in your template, you’re ready for an awesome, stress-free trip! ????

Tips for Crafting a Useful Travel Itinerary

It isn’t just about jotting down names and places. Here are some tips.

Be Realistic: Time Matters!

Always consider how much time each activity will take. Keep your day manageable. You want time to enjoy the places you visit!

Group Activities by Location: Smart Mapping

Put things that are close to each other on the same day. This way, you spend less time moving and more time doing.

Always Have a Plan B: Be Flexible

Sometimes, things go differently than planned. Maybe it rains, or a place is closed. Have a backup plan, so you’re never stuck with nothing to do.

Check Opening Hours: No Unwanted Surprises

Imagine showing up at a museum you’re excited to visit, only to find it’s closed on Tuesdays. Check opening times in advance to avoid this.

Share It: Keep Everyone in the Loop

If you’re traveling with others, ensure everyone has a copy of the itinerary. You could even make a shared online version.

Local Customs and Laws: When in Rome.

Check for any local customs, rules, or laws you should know about, like dress codes at religious sites.

Remember Time Zones: Sync Up!

If you’re crossing time zones, adjust all your times so you’re always on local time.

Add Some Breathing Room: Take It Easy

Don’t schedule something every minute of every day. You’ll need some downtime to relax and soak it all in.

Include All Confirmation Numbers: Quick Access

For flights, hotels, and activities that require booking, include all confirmation numbers for quick and easy access.

Double-Check All Details: Be Sure, Be Safe

Before you finalize your itinerary, double-check all times, dates, and reservations.

Print and Digital: Best of Both Worlds

Have both a printed copy and a digital copy available. Technology can fail, and you might only sometimes have Wi-Fi.

Keep it Handy: Easy Access.

Put your itinerary somewhere easy to get to. Save it on your phone or put it in a pocket in your bag.

Free Travel Itinerary Templates

Free Travel Itinerary Templates 01

Free Travel Itinerary Templates 02

Free Travel Itinerary Templates 03

Free Travel Itinerary Templates 04

Free Travel Itinerary Templates 05

Free Travel Itinerary Templates 13

Free Travel Itinerary Templates 14

Free Travel Itinerary Templates 15

Travel Itinerary Template Word

Free Travel Itinerary Templates 06

Free Travel Itinerary Templates 07

Free Travel Itinerary Templates 08

Free Travel Itinerary Templates 09

Free Travel Itinerary Templates 10

Free Travel Itinerary Templates 11

Free Travel Itinerary Templates 12

Easy to Use

One of the best things about using a Word template is its simplicity. You don’t have to be a computer wizard to figure it out!

Customizable

Word lets you change fonts and colors and even add pictures. Make your template  truly your own .

You can open a Word document on almost any device. It’s super  easy to share  with family or travel buddies, too.

Pre-made Templates

Word offers a variety of  ready-to-use templates . Just plug in your details, and you’re good to go!

Checklist Features

You can add  checkboxes  next to each activity or place. It feels so good to check them off as you go!

Safe and Secure

You can easily  lock the document  to keep your travel plans private.

Great for Printing

Word documents  print beautifully . It is a great option if you like having a paper copy of your plans.

How to Use It

• Open Word and choose a blank document or a pre-made template.
• Fill in your travel details like flights, hotels, and fun stuff to do.
• Add any  extra notes  or  checklists .
• Save it, print it, or share it via email.

Tips for Using Word Templates

• Spell-check : Always run a spell-check to avoid any errors.
• Save Often : Keep up your hard work. Save your doc often!
• Backup : Email a copy to yourself or save it in the cloud.

Using a Word template for your travel itinerary is a smart way to keep all your plans in one place. Give it a try for your next trip!

Free Travel Itinerary Templates Excel

Do you like spreadsheets?  Excel templates  offer even more ways to stay organized. You can sort your plans, filter them, and find what you need fast!

If you’ve been using regular Word documents or even pen and paper for your travel plans, it’s time to  upgrade to Excel ! Here’s why and how:

Easy to Edit: Change On-the-Go

Excel allows you to add or remove items quickly. If your plans change, delete a row or add a new one!

Sort and Filter: Find What You Need

Say you want to see all your flight details at once. Excel lets you sort and filter to find what you’re looking for in a snap.

Color Codes: Make It Pretty and Practical

Blue for sightseeing and red for meals. It makes it easier to understand your day at a glance.

Formulas: Count the Hours

You can use simple Excel formulas to add how much time each day’s activities will take.

Shareable: Easy to Send

Excel files are easily shared by email or cloud services like Google Drive. You can also password-protect it if it has sensitive data.

Collaborative: Teamwork Makes the Dream Work

Everyone can add their activities or notes in the same Excel sheet if you’re traveling with others. It’s a team itinerary!

Tabs for Days: One File, Many Uses

You can use different tabs for different parts of your trip. One tab for flights, another for hotels, and so on.

Links and Notes: Extra Info

You can add links to websites or notes with additional information in Excel.

Offline Access: Always Available

Once downloaded, Excel files are available even without internet access, making them reliable and handy.

Templates Galore: Start with a Bang

It is lots of pre-made Excel itinerary templates available online. It can give you a head start and create planning even quicker.

Itinerary Templates Excel

Itinerary templates free, travel itinerary template, vacation itinerary template, disney itinerary templates, free business travel itinerary template excel.

Weekly Itinerary Template

Birthday Itinerary Template

Daily itinerary planner

Program itinerary template, meeting itinerary template, travel itinerary template pdf.

Free Travel Itinerary Templates 16

Free Travel Itinerary Templates 17

Free Travel Itinerary Templates 18

Free Travel Itinerary Templates 19

Free Travel Itinerary Templates 20

Itinerary Template – Free Travel Itinerary Templates

Business Tour – Free Travel Itinerary Templates

Business Travel Diary- Free Travel Itinerary Templates

Stable and Consistent

One of the biggest perks of using a PDF is that it looks the  same  on every device. No surprises!

Easy to Share

PDF files are  super easy to send  in an email or message. They can be opened on almost any gadget.

No Accidental Changes

Once you save it, it stays that way. You can’t accidentally mess up your plans!

Universal Acceptance

Almost all businesses can open and read PDFs. Most people can easily check your plans if you need to show them.

Password Protection

PDFs can be  locked  with a password. Your plans stay  safe and private .

Fantastic for Printing

If you like paper copies, PDFs print out  just how they look on screen .

• Make your plans in any software that can be saved as a PDF.
• Double-check all your details and  spelling .
• Save or ‘print’ your plans as a PDF file.
• Share or print your  snazzy  new PDF itinerary!

Tips for Using PDF Templates

• Read-Only : Remember, most PDFs can’t be easily changed. Make sure all your info is correct before you save it.
• Compatibility : Always ensure the people you share the PDF with can open it.
• Document Size : PDFs with lots of pictures can get big. Keep an eye on the file size if you need to email it.

A PDF travel itinerary template is  rock-solid  for keeping your travel plans organized and easily accessible. It’s a popular option, especially if you want a file that stays how you made it.

Common Mistakes in Using Travel Itinerary Templates

Skipping the Details : One of the most common errors is  filling in all the blanks . It can lead to confusion during your trip.

Ignoring Time Zones : Many must remember to account for time zone changes. It can mess up your plans.

Overstuffing the Itinerary : It’s tempting to pack your day full of activities. But this leaves  no room for rest or unexpected events .

Forgetting to Share : If you’re traveling with others,  forgetting to share  the itinerary can make things hard for everyone.

Not Checking Operation Hours : Imagine going to a museum only to find it’s closed. Always  check the working hours  of places you want to visit.

Skipping Backup Plans : Weather changes. Plans fall through. Having  no Plan B  can ruin your day.

Bad Formatting : If your itinerary is hard to read, it’s almost useless. Make sure you use  clear and easy-to-read formats .

Not Updating : Sometimes plans change.  Only updating your template  can make sure you get all the things.

Ignoring Local Customs and Laws : Failing to account for local customs or laws can be embarrassing and sometimes problematic. Always do your  basic homework .

Not Double-Checking : A small mistake in flight numbers or hotel booking IDs can be a big hassle. Always  double-check your details .

Avoiding these common mistakes can make your itinerary a powerful tool for a smooth and enjoyable trip!

Traveling is more fun when you’re organized. Using a  travel itinerary template  can help a lot! So why wait? Download a free template today!

Additional Resources

Want to know more? Click the links below for free templates and helpful travel apps.

• Free Itinerary Templates
• Best Travel Apps

Happy traveling! ????

What Is a Travel Itinerary Template?

A travel itinerary template is like a  map for your trip . It shows where you need to go, what you’ll do, and when you’ll do it.

Where Can I Find Free Travel Itinerary Templates?

You can find free templates online, in apps, Excel, or Word. Some travel websites also offer them for  free .

Should My Template Be Detailed or Broad?

That depends on you! Some folks like a  minute-by-minute plan , while others want just the  big events  listed. Choose what works for you.

Can I Use the Same Template for Different Trips?

Yes, you can! Just  change the details  to fit your new trip.

What Should I Include in My Template?

Include key info like  flights, hotels, and activities . Remember  small but important details  like transport from the airport to the hotel.

Do I Need to Print My Itinerary?

Only sometimes. You could keep it on your phone. But a printed copy is good, just in case your phone  runs out of juice .

How Many Copies Should I Make?

It’s a good idea to have  more than one copy . Leave one with a friend or family member back home, keep one with you, and maybe have a  digital copy .

Can I Add Last-Minute Changes?

Yes, you can. Just  update all your copies  so you’re not working off old info.

What Do I Do If My Plans Change Mid-Trip?

No problem! Just  update your template . You can do it with a printed copy or update the digital one on your device.

Is It OK to Leave Free Time in My Plan?

Absolutely! It’s your trip, after all. Free time lets you  explore  or  rest  as you feel like it.

The content creator team at calipsotree.com is dedicated to making topics accessible to everyone, with over 9 years of experience in writing and breaking down complex concepts into easy-to-understand articles that answer readers’ financial questions.

About The Author

Calypsotree.com.

The content creator team at calipsotree.com is dedicated to making topics accessible to everyone, with over 9 years of experience in writing and breaking down complex concepts into easy-to-understand articles that answer readers' financial questions.

Related Articles

60 Free Simple Subcontractor Agreement Template (Word & PDF)

Free Risk Analysis Template

Itinerary Template for a Trip: Free Downloadable Examples & More Resources

• Updated: 09/08/2024

If you are looking for a free, easy, and detailed itinerary template for a trip that you can download and conveniently add your own travel details—then you are in the right place. 

Find the sample trip itinerary template I created and tweaked over years of travel to include the most relevant information in one easy-to-scan document and in four different file formats. 

Additionally, I share alternative template ideas  that include my top picks for itinerary-building apps  and other online places where you can find more free or affordable trip itinerary designs  and layouts. So, go to the file format that works best for you, scan my quick tips for editing, and get your trip details organized in a downloadable, easy-to-edit, and very sharable document. 

Table Of Contents

Itinerary template for a trip in 4 file formats.

Find my travel itinerary template in the four different file formats below. Choose the one you like to work in best. Then find more recommendations here .

• Microsoft Word trip itinerary template
• Microsoft Excel trip itinerary template
• Google Sheets trip itinerary template
• Canva trip itinerary template

About This Template: 7 Main Components

There are seven main components to this template. I have included each because it contains the information I reference most while traveling, organized in a way that helps me figure out when my trip schedule is overloaded or lacks the right amount of buffer time between activities or transit.

Sign up for my monthly Discovery Newsletter & get a free Trip Budget Calculator !

The 7 trip itinerary template components include:

• Header. For a destination image and title. Replace this image with your own.
• High-level trip summary: An at-a-glance summary of essential trip information—the number of travelers, dates of travel, flights (or other transit), and location(s) of the trip.
• Travel day column. Know which day of your trip an activity is happening. 
• Day of the week column. Know the day of the week and date to ensure lodging, tour, and transfers are booked correctly.
• Activities column. A place to capture details for all activities and lodging. Hyperlink text to websites for additional information.
• Location(s) column. In this space, recap the destinations for each day, link to lodging websites, and include important notes such as included meals or overnight flights.
• Lodging contact info sheet. A second tab or sheet for additional lodging information is included in all template files except for Microsoft Word 

Since the detail on this template prints small, consider saving it to a PDF file , allowing you to zoom in as needed and easily share it with others.

Additionally, reference your itinerary offline when you save a PDF version of this itinerary to your phone to an app like iBooks (Apple users) or Google Play Books (Android users). Having an offline itinerary comes in handy in travel situations when you have limited or zero cellular or wi-fi connection. 

Microsoft Word Template

Click on the image below to download a free version of this trip itinerary template containing actual details from a visit to Iceland in Microsoft Word. 

6 Editing Tips (Word Template)

As Microsoft Word is the most universally used software program, it is the trip itinerary template file I share first. Here are six essential editing tips when using the Microsoft Word version of this template.

Header area editing (Word template)

• To change out the image at the top of the itinerary, right-click on the image and select Change Picture. Select from a stock photo or upload your own image. I am a Canva user and found this image there, added a text overlay, and saved it using the dimensions 2000x458px.
• However, you can upload any size image file you would like. If your uploaded image is not the correct size, click on it and drag its diagonal corner to resize and fit the page. If you find it too tricky to insert a new image, delete the existing one and type your preferred itinerary title. It might not look as pretty without a picture, but the template will still convey all essential information.

Main itinerary body editing (Word template)

I created this itinerary using a table in Microsoft Word, hiding vertical gridlines to achieve a cleaner look. 

• To edit text , select and delete existing text. Then, type text as you normally would in Word documents.
• To add a table row , select a row by dragging your mouse to highlight it, then right-click and choose Insert to add a row above or below. Repeat the process to delete a row . Find one additional blank row at the bottom of the template.
• To add or change hyperlinks , select the word(s) you would like to link (or unlink) to a website, right-click, select Hyperlink, and from the sub-menu, select Edit or Remove Hyperlink.
• To add back vertical gridlines , select the entire table, right-click, and select Borders and Shading to adjust the design with the gridline configuration you like best.

Microsoft Excel Template

Click on the image below to download a free version of this trip itinerary template containing actual details from a visit to Iceland in Microsoft Excel. 

9 Editing Tips (Excel Template)

As Microsoft Excel is more specialized software, I share nine file-specific tips, knowing that the traveler who prefers to download this file type is likely already familiar and comfortable editing in Excel.

Header area editing (Excel template)

To change out the header image at the top of the itinerary, right-click on the image and select Change Picture. Select from a stock photo or upload your own image. I am a Canva user and found this image there, saving it using the dimensions 2000x458px. Once uploaded, I added the semi-transparency in Excel.

However, you can upload any size image file you would like. If your uploaded image is not the correct size, click on it and drag its diagonal corner to resize and fit the page . If you find it too tricky to insert a new image, delete the existing one. It might not look as pretty without a picture, but the template will still convey all essential information.

• Though—if you upload a new image and want to keep the semi-transparency , double-click on your picture to get to the Picture Format menu. Find the Transparency icon in the header menu and adjust it to your preference. 
• To change the header text , click on the text in the Text Box and edit all elements.

Main itinerary body editing (Excel template)

• To insert bullet points , copy these from an existing cell in the document. I created and copied the bullet points from a Word document and pasted them into Excel. 
• All cells are set to wrap text and are oriented to align left and at the top of the cell. If this changes or the format structure is lost, right-click on any cell and select Format Cells to reset the cell structure to your preference. 
• To start a new line of text in a cell when using a Mac, press the Option+Return buttons on your keyboard. Using a PC, press the Alt+Enter buttons or get more tips from Microsoft Help .
• To insert hyperlinks , select the cell you would like to hyperlink, and from the main menu, select Insert. From that submenu, choose Link. Microsoft Excel—from what I can tell (please correct me in the comments if you know how to bypass this)—does not allow users to link individual text within a cell. Google Sheets does, and it is one of the reasons I prefer using that format type. 

Lodging contact tab editing (Excel template)

Note a second tab in this Excel template for lodging details—set to print landscape (horizontally). Edit all elements in the same way as the main itinerary.

Google Sheets Template

Click on the image below to download a free version of this trip itinerary template containing actual details from a visit to Iceland in Google Sheets. This image links to a read-only document. 

To copy it, click File from the main menu and select Copy . Doing this will create a copy of the document on your Google Drive. You will want to be logged into Google when you do this.

7 Editing Tips (Google Sheets Template)

Google Sheets is my preferred file type to create, edit, and share new trip itineraries. I find its slimmed-down menu is easier to use than Excel. Plus, I appreciate the ability to highlight and hyperlink specific text using Sheets vs. having to link an entire cell (in Excel).

Additionally, I find this file type easier to share as not everyone uses Microsoft documents. And I find it convenient since I already use Google Drive to manage my business documents and keep my travel information organized . Here are seven things to know when editing this template.

Header area editing (Google Sheets template)

To change out the header image at the top of the itinerary, right-click on the image and select Change Picture. Select from a stock photo or upload your own image. I am a Canva user and found this image there, added a text overlay, and saved it using the dime nsions 2000x458px.

However, you can upload any size image file you would like. If your uploaded image is not the correct size, click on it and drag its diagonal corner to resize and fit the page . If you find it too tricky to insert a new image, delete the existing one and type your preferred itinerary title. It might not look as pretty without a picture, but the template will still convey all essential information.

Main itinerary body editing (Google Sheets template)

• All cells are set to wrap text and are oriented to align left and at the top of the cell. If this changes or the format structure is lost, select a cell and choose Format from the main menu.  From the drop-down menu, select Wrapping or Alignment to adjust to your preference. 
• To start a new line of text within Google Sheets when using a Mac, press the Command (or Control or Option)+Return buttons on your keyboard. Using a PC, press the Alt (or Control) +Enter buttons. 
• To insert hyperlinks , select the specific text you would like to hyperlink, and from the iconographic menu, just below the main menu, select the three vertical dots at the far right for more editing items. Select the Link icon to insert and link to your preferred URL. Or choose Insert from the main menu, then select Link. 

Lodging contact tab editing (Google Sheets template)

Note a second tab in this Google Sheets template for lodging details—set to print landscape (horizontally). Edit all elements in the same way as the main itinerary.

Canva Template

Click on the image below to access and edit a free version of this trip itinerary template in Canva. 

Although Canva is an excellent and intuitive design software usable by non-professionals, it requires prior knowledge and experience to use it comfortably. I do not recommend downloading and editing this file type unless you are already comfortable creating and editing in Canva.

If you are, have fun! You have full editing capability to change any element of this two-page trip itinerary template, which includes a second page for lodging contact information. 

Tips for duplicating the template: Click the above image, then click the “Create with Canva” button in the upper right-hand corner. When you do this, it should take you to your Canva account and let you copy, and then edit a duplicate version of the template.

2 Recommended Online Itinerary Builders

If you prefer using an app or an online itinerary builder to create your itineraries, TripIt and Wanderlog are the top two options. I have used TripIt before and found it handy—though short on the functionality I prefer. Despite easy integration with travel booking uploads, the program was less flexible than I would have liked, still requiring some manual uploading and editing. 

I have not used Wanderlog, though I have repeatedly seen it recommended highly by frequent travelers and travel professionals. To see which is right for you, scan through this Reddit thread of users comparing notes on each.

4 More Places to Find Travel Itinerary Templates

In addition to the free templates I share, are four more places to find free or affordable trip itinerary templates.

• Microsoft Excel, Word, and Google Sheets free templates

Find multiple travel itinerary templates on Jotform .  Edit them using its web-based a PDF editor. Then, download your edited form after you create an account. You get five complimentary form downloads with a free membership . 

Find multiple trip itinerary templates on Canva .  There are several free options. To edit and download them, create a free account on Canva if you do not already have one. Some templates are restricted to paid Pro Canva users only.

Microsoft Excel, Word, and Google Sheets

Microsoft Excel, Word, and Google Sheets offer free templates. These software programs offer several free travel itinerary templates. To access these complimentary templates, choose File, then select Create New from Template or New from template gallery from the main menus. Search for templates related to trips or travel to find one that fits your needs.

Several shops on Etsy sell downloadable trip itinerary templates for a low price, often $5 or under. Some designs are beautiful. Several come packaged with multiple detailed pages that could be perfect for your needs or be superfluous. Search digital download options here to see what fits your preferences best.

Related Reading

If you are searching for more travel planning assistance to help you save time and money, stay organized, and achieve better results, check out the related articles below.

• How to Plan a Trip Quickly: 9 Best Places to Find Inspiring Trip Itineraries
• 49 Things You Need to Do to Plan Your Best Trip (Free Travel Research & Planning Checklist)
• Google for Travel: Plan Better with These 8 Tools
• Why You Will Love Google Maps for Trip Planning
• How to Save Time & Money with Google Flights Price Tracker
• 5 Proven Ways to Simplify and Organize Your Travel Research
• Pack Faster & Better with This Universal Printable Packing List
• 25 Expert Packing Tips to Help You Travel Better
• Pre-Trip: A Practical Checklist to Close the House & Pack

Additional Trip Planning Resources

To further help you with travel planning, I share my go-to resources for every trip below. 

Google Flights. My first research stop for affordable flights for every trip. Learn why here . 

Google Hotels . Use its “ Where to stay ” button to discover the best neighborhoods to base your visit.

Booking.com. For hotel and rental bookings, I appreciate its flexible cancellation, candid user reviews, discounts, loyalty program, and easy-to-use interface.

Viator , Get Your Guide , & Airbnb Experiences . Quickly find and book highly-rated tours and activities on these sites.

Google Travel Things to Do & Google Maps . Find more things to do in your destination on Google Travel, then record where you want to visit on a custom Google Maps list. 

AllTrails . Love to hike? Me too. I religiously use AllTrails to discover hiking and biking trails and download its offline maps to manage my hikes.

Guide Along . 5-star self-guided audio tours that are GPS-compatible for US road trips and national parks. We loved the Glacier National Park tour .

Insure My Trip. I never travel internationally without trip insurance. Learn why here . My preferred place to shop and compare policies is InsureMyTrip.com . 

Plus, check out the 15 travel apps I use on trips, my preferred guidebooks , and my free customizable travel itinerary template , downloadable in four file formats.

About the author : Janice Moskoff is a travel writer and blogger who loves hiking, exploring the world, and reading. She writes to inspire travel-loving families, adult friends, and couples on her blog, Gather and Go Travel . After attending the University of Michigan undergraduate business school and following a career in retail strategy and event management, she returned to focus on her first love—travel. Read her bio , learn how she became a blogger , and discover how to work with her . Sign up for her monthly Discovery Newsletter to get her latest travel recommendations and how-to’s .

Love to travel? Sign up for m y monthly Gather & Go Travel Discovery Newsletter and get a free trip budget calculator.

Affiliate Disclosure: Some of the links on this page may be affiliate links, and at no additional cost to you, I earn a commission if you make a purchase. I only recommend products and companies I use. And the income goes to keeping the site community-supported and ads minimal.

31 Things to Do in Saugatuck, MI You Will Love

Douglas Beach Park, MI: Everything You Need to Know

Here’s How to Plan a Trip to the Next Olympics

What To Pack For Glacier NP: You’ll Love this Checklist

10 Glacier National Park Hiking Trails You Will Love

Glacier National Park: 37 Amazing Things to See & Do

4 responses.

Hi Kathleen, thanks for letting me know. I really appreciate it. I just re-updated the Canva link. Hopefully this will work. I’ll email you the link too, that way if you have any issues (or if it is working) you can let me know directly. Thank you! Janice

Hi, I am also getting the Canva template preview that, once you click the link, just takes me to a generic Canva page. I was wondering if you have the direct link at all, or perhaps the file name?

Hi Nicole, thanks for messaging about this. Happy to troubleshoot. I am sorry you having issues. Since you would like to use this template I’ll take an educated guess that you are familiar with Canva and already have an account? When you click the “Create with Canva” link in the upper right hand corner it should take you to your account and let you edit a version of this template. I’ll check in with you via email as well to see if this is happening. If not, I’ll email you a direct link and dig in to adjust settings. Or feel free to email me directly at (janice at gatherandgotravel dot com.). Thank you!

Hi! I was hoping to use your Canva template but it linked to a preview that wouldn’t open the template. I also couldn’t find it by searching.. Is it available anywhere?

Leave a Reply

Your email address will not be published. Required fields are marked *

Welcome to  Gather and Go Travel , a blog inspiring families, adult friends, and couples to explore US and international destinations and to get outdoors. I am Janice, a world traveler to 50+ countries, a travel writer/blogger, and a book lover. Learn more  about me , read  our story , and how to  work with me . Get my latest updates, how-tos, and trip ideas in my monthly  Discovery Newsletter .

From an Expert: InsureMyTrip.com is My #1 Pick for Trip Insurance

35 Places You Will Love for Your Next Ladies’ Trip

The Best of Glacier NP: An Action-Packed 4-Day Itinerary

Your Family Will Love These 30 Road Trips Near Chicago

How to Make the Most of a Week in Acadia National Park

Pack Faster & Better With This Universal Printable Packing List

How to Spend 10 Days In Rome, the Amalfi Coast & Sorrento

Instagram....

gatherandgotravel

✈️Midwest, US, Europe, C. America+ 🧳Family, friend, couple adventures ⭐️Guides, itineraries, hacks, book recs ❤️Hiking, nat’l parks, eating 📍Chicago

© 2024 All Rights Reserved As an Amazon Associate, I earn from earn qualifying purchases.

Travel Planning

Travel Planning Tools

Destinations

Travel Learning

Conversations With Travel Pros

Book Lists by Destination

Work With Me / Contact Me

Journey From 100 To 10K

Terms of Use

Privacy Policy

Get A Free Trip Budget Calculator

Sign up for my monthly gather & go travel discovery newsletter packed with tips and vacation ideas and get my trip budget calculator for free..

Check out our Instagram page to see what we're up to!

FREE Printable Travel Planner

• Pinterest 242

Plan for your next adventure or road trip with this FREE Printable Travel Planner. Includes daily itineraries, budget planning, checklists and so much more! Just download, print and get planning!

Make travel planning easier with checklists!

All the things that need done before travelling and road trips can feel overwhelming. But you can help manage all the planning stress by writing it down! Today we’re sharing 23 pages in our FREE ‘This Big Adventure Travel Planner’. Just download the sheets you want to use, print them out and you’re one step closer to a stress free trip!

What This Printable Travel Planner Includes:

All of these pages are free to use! They’re in a simple format that is easy to read and print. Just print them off and you’re one step closer to being a travel planning rockstar!  Here is what is included:

• First, click here to  DOWNLOAD all 23 pages
• Monthly Calendar – a birds eye view of your travel month
• Accommodation Research – an easy way to narrow down accommodations
• Accommodation Details – for details of your stay
• Travel Overview – an overall look at your trip
• Trip Snapshot – another overall look at your trip
• Budget Overview – plan your travel spending
• Expense Tracker – keep track of your travel spending
• Daily Planner – an overall view of your trip, by day
• Daily Itinerary – a more detailed look at your trip, by day
• Daily Road Trip Planner – a detailed schedule for road trips by day
• Road Trip Destinations – list where you want to go, what to visit and what to do
• Activity Planner – detailed planning of your trip activities
• Activities to Try – list what you want to do
• Restaurants to Try – list the restaurants you want to try
• Shopping + Souvenirs – keep track of shopping
• Packing Cheat Sheet – a list of items to pack
• What to Pack – a blank sheet so you can list what you want to pack
• Outfit Planner – a more detailed way to plan your trip outfits
• Travel Checklist – a blank checklist for everything you want to take
• Grocery List – for snacks and groceries
• Pet Sitter Notes – info for safe care of your critter!
• Notes/Journal – a place to keep track of highlights of your trip

How to Use This Travel Planner:

• Download: Download the sheets that you want…individual pages or all of them, it’s up to you!
• Print:  You can print them in colour or black and white on to letter sized paper. I set my printer to “Fill Page”. Often, I like to send kits like this off to get printed to a place like Staples…it’s inexpensive and the quality is so nice.
• If you like, you can  keep all of the pages in a binder  with sheet protectors.
• Get planning for your trip!

DOWNLOAD your FREE Travel Planner Here!

PIN IT for later!

More FREE Printables!

• Camping Food List
• Camping Supplies Checklist
• Summer Road Trip Eye Spy for Kids
• What to Pack for a Houseboat Trip
• Snowshoe Checklist for Easy Treks

Happy Planning!

Similar Posts

How we Got Flights to Europe from Edmonton for Under $500

Summer Day Trip: Whitecourt Rotary Park River Slides

Tips for Staying in a Trapper’s Tent

Bucket List: Sleepover with Dinosaurs at Royal Tyrrell Museum in Drumheller

5+ Extras to Bring to All Inclusive Resorts in Cuba #FamilyTravelCA

Tips for Hiking with Kids in the Desert

One comment.

Thank you so much!

Leave a Reply Cancel reply

Your email address will not be published. Required fields are marked *

Save my name, email, and website in this browser for the next time I comment.

Notify me via e-mail if anyone answers my comment.

Free Printable Travel Planner | Downloadable Vacation PDF

We take pride in providing authentic travel recommendations based on our own experiences such as unique images and perspectives. We may earn a commission when you purchase a product or book a reservation. Learn more ›

Written by Joshua Lagandaon

Traveling is fun, but let’s face it, planning it can be tough. From deciding where to go and what to do to ironing out your budget and completing your packing list, the life of a travel planner isn’t easy. Thankfully, our free printable travel planner offers everything you need to plan a fun and foolproof vacation. Here’s what it includes.

Organize your next vacation or trip with this printable travel planner.

This 24-page printable packet will help you find the right destination (affordably), find the best things to do, find your flights and accommodations, plan your itinerary, set a travel budget, record your flight times, and develop a packing list .

How to Use the Free Printable Travel Planner

Use the 24-page incredibly handy printable travel planner to:

• Organize the details of your trip
• Record your flights and accommodations
• Plan your packing to ensure you don’t forget anything
• Plan your weekly and daily itinerary
• Set a travel budget and record expenses
• Journal through your trip

What’s Included in the Vacation Planner

Here is what’s inside the free travel planner:

• Decide where to go – Follow this step-by-step checklist to find the best travel place and how to find the best deals.
• Find out what to do – Learn how to find activities on your trip that won’t take hours or hours of research.
• Decide Where to Stay – Find affordable accommodation based on your travel preferences: budget, luxury, or alternative lodging.
• Plan How to Get Around – Use our checklist to ensure you have the right plans for transportation during your trip.
• Daily Trip Itinerary – This page is perfect if you want even more detailed travel plans for each day. Write down your flight details, insurance contact details, and more.
• Daily Travel Journal – Record the highlights of each day and reflect on the fun you are having with your friends, kids, or extended family.
• Travel Budget – Plan your budget by the following categories: Transportation, Accommodations, Meals, Activities & Entertainment, and Miscellaneous.

24 pages of instant download! Get it now!

Daily & Weekly Travel Planners

There are many different ways to plan a trip . Still, for those with kids (or those who like to be extra prepared), daily and weekly planners can be super helpful in mapping out your packing needs, route, itinerary, and destinations you want to visit.

This way, you can hit all the important points while still having some flexibility in your schedule. There are a variety of free printable travel planners available online, so you can find one that fits your needs. Here are a few things to consider when choosing a planner:

• How many days will you be traveling?
• What are the main attractions you want to see?
• Do you need specific information, such as addresses or hours of operation?
• Do you want a download version, or print version, or both?

You can create a personalized travel itinerary once you have a planner that meets your needs.

Tips for Using the Travel Planner Template for Your Next Trip

Here are a few tips to make the most of your free travel planning template:

• Before you begin, list the attractions you want to see. You may also want to note any free events or admission museums in the area.
• Start by writing out the activities you want to do each day.
• As you write, use abbreviations for attractions, such as “Museum of Modern Art” or “Empire State Building.”
• If you need a free travel planner that fits your bag, download one that can be printed on a standard sheet of paper.
• Consider buying a paper version if you don’t want to use a free printable travel planner. This will allow you some room to plan and write notes about your trip. You can also save money by using a free online travel planner at home and filling it in with a pen while on vacation.

The free printable travel planners available online can be a great resource while planning your summer vacation, business trip , or. You may choose to use just one or all of them, depending on how much free time you have, following these hints and tips to get the most out of your free printable vacation template.

How to Get the Free Trip Planner Printables

Getting a free travel planner is easy. All you have to do is fill out the form or click the link to download the vacation planner directly to your email. We’ll need your email to send the print-ready version directly to your email inbox.

In order to save the environment, you will need to download and print the travel planner yourself since the template can be used electronically or written by hand on letter-size paper.

Decide where to go

Thinking about where to go is a fun process, but with so many possibilities, deciding on which part of the world to visit next can be overwhelming. Get tips on searching for the best destinations on our free printable travel planner template.

Find out what to do

Once you’ve settled on a destination, consider what to do there! From checking the best forums to browsing the latest travel blogs , our free print-ready travel planner offers tips on researching your activities best.

Decide where to stay and how to get around

Every destination holds an almost endless list of accommodation and transportation options, and deciding where to stay and what transport to take can be overwhelming for an unseasoned traveler.

Our free printable travel planner will walk you through the selection process, depending on your budget .

Take note of the travel essentials

In the heat of travel planning and the excitement of exploring a new destination, it can be easy to forget the most important stuff!

From securing travel insurance to knowing what clothes, toiletries, and accessories to pack, our free printable itinerary template walks you through the essentials.

An ultimate travel planner

Our free printable travel planner template compiles all the details you need for a smooth sailing journey. Plan your arrival and departure, flights, accommodation, travel insurance , tours, and budget to prepare you for your vacation.

Create your packing list with suggestions on what to bring.

Download Our Free Vacation Planner PDF Today

If you’re looking for a free printable travel planner to help coordinate your next vacation travel plans, look no further! Our 24-page template includes a checklist for deciding where to go, finding the best things to do, figuring out how to get around, and more.

Plus, it’s all downloadable as a PDF, so it’s super easy to print when you download it! So what are you waiting for? Click the link to download your free copy today ! It

Where will you plan your next trip with our free printable travel and vacation planner?

Other Free Trip Planner Printables

It is important to remember that vacations should be relaxing and fun. Planning your next adventure should not be stressful. Vacation planning is only hard if you don’t have the right travel details in an organized manner.

Here are our other download-ready travel templates to help your next trip:

• Free California Travel Guide
• Travel Rewards Credit Card Spreadsheet
• Free Travel Magazines

How can I use a vacation planner?

The free downloadable travel planning template guides an individual or family’s travel for listing all pertinent information. To use the free download, go to our site and download the free printable vacation planner PDF.

This will allow you to customize your trip so that everything is right in front of you. After downloading the document, you may customize the free vacation planner by filling it out with details such as departure city, destination location(s), favorite activities or author’s suggestions, and the best time of year to visit. The vacation planning template even includes packing checklists.

Is there a free printable vacation planner?

Yes! There is a free printable travel planner that you can download as a PDF. It’s great for planning your next vacation to maximize your travel experience.

What is included in the free travel planner?

This free printable travel planner includes domestic and international destination travel planning, so you’ll find plenty of great ideas to help plan your next trip.

Every detail for your travel planning is already laid out in a downloadable and print-ready PDF, including a full packing list, trip planners, detailed travel planners, and full contact details of all locations included in your itinerary.

You have to fill in the start date, location, how many days you will spend there, and whether or not it’s an international or domestic destination.

Related Resources

• Minimalist Travel Backpacks
• Best Travel Credit Cards
• Gift Ideas For Couples Who Love Travel

Please sign in to leave a comment.

Welcome to Epic Travel Plans!

Epic Travel Plans

Destinations that will leave you Breathless. Plans to make it happen

How To Build Your Travel Itinerary (Free Planning Template)

Building out your travel itinerary is where your vision comes alive! This trip itinerary planning guide will take you from DREAMING about your trip to BOOKING the most important pieces. Use the travel itinerary PDF template to track it all in one place.

Before you plan your travel itinerary, ask yourself: “When I get back from my vacation, what will make me say that it was a fantastic trip?” Your answer should go at the top of all your trip planning documents.

If you start planning a vacation with the experience in mind, it’ll guide your itinerary planning decisions so you actually get that experience.

This travel itinerary planning guide and PDF template builds out that vision.

How To Build Your Travel Itinerary: 5 Steps

• Step 1: Research ACTIVITIES and build your itinerary must-dos  
• Step 2: MAP it out to create a simple trip itinerary  
• Step 3: Pick your ACCOMMODATIONS
• Step 4: BOOK the critical pieces  
• Step 5: FILL IN your itinerary with maybe-do ideas  

Note: Some travel bloggers recommend booking your flights before deciding on activities or accommodations. I disagree.

Some incredible experiences book up well in advance and are only available certain days, weeks or months. Unless there’s no flexibility to when you go, first finalize your must-dos. Then plan everything else around them.

Get your FREE travel itinerary planning PDF when you subscribe to our email list. This 6-page fillable PDF walks you through the entire trip planning process.

First Name:

Email address:

Step 1: Research ACTIVITIES and Itinerary Must-Dos

Start filling in your travel itinerary PDF template by feeding your fantasies!

What do you KNOW you want to see and do? And what are those gems you don’t know about yet?

Let’s dig in.

RESEARCH your destination

Researching your destination is a bit of a chicken-and-egg thing. You need to know a bit about a destination before you’ll want to research it, and you need to research it to know if you actually want to go. 

So, find a research process you enjoy . Books about far-off places, maps and delicious coffee. Surround yourself with happy . 

Are you quick to go online in your research? Many people are. I get that it can be super efficient, especially if you use helpful tools like Pinterest to save and organize what you find. My Pinterest boards have some truly inspiring destinations!

BUT … may I suggest that this is also the best way to get overwhelmed? When you’re in the dreaming phase, it’s easy to get distracted and bogged down in too much detail.

How to research your destination without getting overwhelmed

This is my process for researching a travel destination. It maximizes the dreaming and minimizes the distractions that can make it overwhelming.

• Buy a paperback guidebook. Go old-school, and buy a physical guidebook for your destination. Lonely Planet guidebooks are my favorite, because they’re written by locals or frequenters to the area and feature lesser-known gems. 
• Pick up a highlighter. Yup, get a highlighter in your favorite happy color. Use it sparingly to mark only the activities and accommodations you’re seriously considering; overuse can make your guidebook overwhelming. Not good. Another option: an erasable pen in your favorite color!
• Find the right time and place. Trying to plan your dream vacation while someone’s yelling at you for your attention or you’re stressed about getting dinner in the oven won’t cut it. For me, reading on public transit actually worked as long as I got a seat. But stealing time alone at a coffee shop or in the evenings with some wine was really productive.

There are two other things I love about having a paperback guidebook. First, your favorites (i.e. highlights) are automatically sorted and easy to find in each chapter. And second, you also have a handy reference guide while on the trip (with addresses, phone numbers, etc).

Shop Lonely Planet guidebooks on Amazon now!

VERIFY your must-do activities

Now that you researched your destination (with a healthy dose of dreaming), it’s time to turn on that computer.

You want to verify that what you read about is still great. And to start prioritizing your must-dos versus your maybe-dos for your trip itinerary planning PDF template.

How to verify must-do travel activities:

• Read traveler reviews. Start going through your highlighted activities in the guidebook to see what travelers say about them. My favorite places to read reviews is Google and Trip Advisor. Remember to take reviews with a grain of salt and consider if traveler complaints would be an issue for you.
• Start a list. If activities still sound great to you and as you find other activities online, start adding them to a list. I just use my email so I can access and modify my list wherever I feel inspired. Like at home, work, or commuting.
• Share your list. If others are going with you or you want advice, share your top to-dos with them. (This is also why I build my initial list in my email.) Traveler reviews are great, but reviews from people you know have been there are even better. This is also a great time to talk priorities with your travel companions and how you might negotiate or separate to do different priorities.

Add DETAILS to your list of must-do activities

At this point, you’ve narrowed down the top things you and your travel companions want to see and do. Go back to your original list and strip out the things you’ve cut out. Then use the travel itinerary PDF template to add in the details listed below.

Add the following details about your must-do activities:

• Address and general area (i.e. which city or quadrant of the city), plus any tips you read about finding it
• Website and phone number
• When it’s open or running, including days and times
• Specifics you’re interested in, like tour name or seat section

You should now have a tidy little list with your top things to see and do, along with their details. Now you can start mapping them out.

Remember to SHARE this trip planning process with your TRAVEL COMPANIONS!

Step 2: MAP Out Must-Dos for a Simple Trip Itinerary

After you researched and ranked the things you want to see and do, map it out – on both an actual map and a calendar. The map will give you a visual on how near or far apart everything is. And the calendar will help you plan around activities only available on certain days or times.

Together, your map and calendar will help you figure out when to group certain activities, where you might want to stay, which airport to fly into, and how you might want to get around.

Create a visual MAP for your trip

If you haven’t discovered Google My Maps, this is a great time to try it out!

A very helpful step while building out your travel itinerary PDF template is to map out all of the activities you’re considering.

Google Maps quickly shows you how near or far apart certain activities are. And it comes in super handy for figuring out the best road trip routes and public transit commutes.

How to create a Google My Maps with your must-do activities:

Once you have a Google account, it’s easy to create and find your maps from your Google Drive.

• Search “Google My Maps” or from your Google Drive, click “New” and “More.” Click on “Create New Map.”
• Name your map and add a description.
• Use “layers” to organize your trip. For example, you might organize activities by location, activity type or must-do versus maybe-do. You can drag and drop across layers and hide layers, so you have lots of flexibility (but note that you get a maximum of 11 layers).
• Add activities within layers. Generally it’s best to use the search bar to find activities, because Google will automatically add the address and website link for you. You can also include directions between your hotel and activities (by car, transit and foot). NOTE: Directions cannot be in the same layer as locations.
• Click on “Share” to share it with others. You can share it publicly by search or link, or only with specific people. You can allow others to edit it or only view.

Create a simple CALENDAR itinerary

Even if you hate travel planning and want to do as little of it as possible, you really should do this step. Plot out your must-do activities on a simple calendar so you know which days and times you’re committed.

Many activities only happen on certain days and at certain times. Make note of any specifics for activities you really want to see and do. Then, work around them to fill in the remaining days in your travel itinerary PDF template. (Or, leave them blank to figure out when you get there.)

How to create a simple calendar itinerary with must-do activities:

Use whatever system you prefer to start plotting out when you want to do what. You might use an online calendar like Google. A spreadsheet. Or a pretty journal – just use erasable pens! The trip itinerary planning PDF has a spot to record this, too.

Here’s how to create a simple calendar trip itinerary:

• Mark in your travel start and end dates.
• Separate your days into morning, afternoon and evening.
• Transfer the things you really want to see and do into the days/times they’re available. 
• Look at your map to see if there’s a natural fit to group activities in the same area on the same day or back-to-back. Do your activities follow a natural route?
• Tidy it up. I like to bold my must-dos and italicize nice-to-dos. You could color-code by companion must-dos or by activity type. Whatever makes sense for you and however planner-crazy you like to get.

The main point here is to record which days you’re committed and why. Plus your brainstorming of when it might make sense to do other things. 

Top 3 TIPS for planning your travel itinerary:

1. take a day off at home before and after your trip..

I know we’re all eager to maximize our time off work by being away as much as possible. But since I started adding a free day at home before and after, I’ve enjoyed my trip experiences SO much more. This gives you a day to finalize last-minute things before your trip and before going back to work.

BUT the main reason is that it gives you a day to mentally switch gears. It’s like taking a nice deep breath, so you can enjoy your vacation from moment #1. And let it linger when you get back. Seriously. Try it and see what you think.

2. Protect your first and last days at your main destination.

This tip is similar to the first. If you’re planning a day trip away from your main destination, give yourself at least one full day at your main destination. This lets you settle in and get comfortable with getting around.

And, give yourself at least one full day back at your main destination after your day trip. Flexibility is GREAT on your last day.

3. Plan one or two things per day, plus options.

I’ve planned both go-go trips and go-with-the-flow trips. I recommend neither!

Take a good, long look at the experience you defined when starting to plan your vacation . Keep this in mind when building your travel itinerary.

Even if you like to pack in a ton of things to see and do, allow time for those fantastic spontaneous travel moments. To linger over a fantastic dinner with a view. Or to join new friends at a once-in-a-lifetime experience you just couldn’t plan for. And for unexpected delays.

If you like to just go with the flow, I also recommend penciling in something for every day. I HATED sitting around on my phone, researching what to do that day. What a waste of time!

A good rule of thumb is to plan one or two main activities per day. Plus a few backup ideas to choose from when weather’s bad, you feel jet-lagged, etc.

Tip:  Use the trip itinerary planning PDF to capture your activity ideas.

Step 3: Pick Your ACCOMMODATIONS

Now is the time to look into potential travel accommodations. You know when you want to do certain things and where they are. And, depending on the type of trip (i.e. road trip versus one city), you know if you’re looking at one or multiple places to stay.

I was surprised to read that SO many travelers hate picking a place to stay! Are you one of them? If yes, take a few seconds (yes, right now, please!) to write down the experience you defined when you started planning for a trip . What will make you say, “THAT was a fabulous trip”? Now look at it often while you search. Even if you’re on a budget, you CAN find your diamond in the rough!

Picking travel accommodations is actually one of my favorite parts to planning a trip. It’s like being on a treasure hunt. You’re looking for that special place you want to go back to after a great day of sight-seeing. A place that aligns with what you love about your destination.

Use the travel itinerary PDF template to compare accommodation options.

Where to SEARCH for great travel accommodations:

• Google search hotels at your destination. Enter travel dates, filter by guest rating (I use 3.5+), and sort by price. You can also filter by hotel class and amenities. Google gives you a map with your results ( very helpful, now that you know where most of your activities are). Plus, guest reviews from multiple platforms (like Trip Advisor and Booking.com) and prices from multiple platforms (like Booking.com and Expedia.com).
• Search “the best” and “the coolest” places to stay at your destination. Sometimes you can find a really fun place that’s a destination in its own right, but doesn’t come up on the main travel websites. Some gems just don’t list with Booking.com or Expedia.
• Check out hostelworld.com and glamping.com. These are often among the “coolest” and most fun spots that can take your trip up a few notches.

How to use REVIEWS for travel accommodations:

• Look for patterns. If a lot of reviews tell you the rooms are dated, they’re likely dated. If some love the food and others hate it, it’s likely a matter of preference. Customer service is the biggy that’s tougher to interpret. Does a complaint read like a personality conflict with one staff member, or like a bigger issue? How did the hotel respond? Was it an issue you’d worry about?
• Beware the complainer syndrome. Take one-off comments with a grain of salt. Some people are impossible to please, especially if they’re used to a different style of accommodation than what they’re reviewing. Or they’re generally unhappy with their vacation. Again, consider if it’s about something you’d worry about.
• Follow your no-go hunch. Certain comments flag enough for me that I won’t book a place. Like patterns of poor cleaning service or bedbugs. Or security issues handled badly. Let your spidey senses guide you.

SHARE your top picks for places to stay

Now, add your top potential places to stay to your map. Do a few rise to the surface? Are some in great central locations or along public transit, so it’d be easy to get around? Do some offer great value beyond price and location, so you’d actually enjoy staying there? Do they align with the experience you’re looking for?

Hopefully you naturally narrowed down your search to 3 favorites. Yes or no, it’s time to tap into your travel companions.

Add your favorite places to stay to your list of activities (so everything is together in one place). The travel itinerary PDF template has space to record and compare your top accommodations, too.

Details to include on your list of potential hotels:

• Cost, plus any extra fees like resort fee, parking, breakfast, etc
• Features you like, plus how close it is to public transit and activities
• Initial thoughts on what you like and what you’re hesitant about, including traveler reviews

Send your list, map and calendar to your travel companions to get their thoughts. Again, your trip itinerary planning PDF is an easy way to this.

Want more tips? Check out: 21 Tips to Pick BETTER Accommodations for your Trip  

You’re SO close to getting this wrapped up!! Hang in there!

Step 4: BOOK the Critical Pieces

Whew … you’ve done a TON of work. You know the experience you want, and you know what’ll get you there. Now it’s time to book the time off work and lay down some cash.

WHEN to book your trip

When you should start booking your trip will depend on where you’re going, when, and if you need a travel visa.

• If you need a travel visa , apply for it as soon as you know your dates.
• If you’re going to a popular place like Maui over the busy Christmas season, plan to book it about a year away so you get the hotel you want.
• All other destinations are usually fine booking two months out.

As soon as I know my dates, I’ll start monitoring flight deals. I really like Expedia.com for this because they pull from various companies.

WHAT to book soon

The key things I book sooner rather than later, and in this order, are:

• Insurance (if you’re getting it)
• Key activities you’d be really sad to miss out on
• Accommodation (your initial one, at least)

Record your booking confirmation details on the trip itinerary planning PDF.

Look into travel insurance

The specific travel insurance that makes sense for you will depend on many different factors about you and your trip. I generally don’t get trip cancellation or interruption insurance unless I’m spending a lot in advance. But I’ll always get emergency medical coverage and full car rental coverage.

Before deciding on what type of travel insurance to get, look into what you already have (and clarify anything you don’t understand):

• Credit cards often insure trip cancellation and interruption up to certain amounts as well as certain aspects of car rental insurance.
• Private health insurance benefits (i.e. through your employer) sometimes include some coverage for emergency medical services while traveling. Make sure you read any exclusions in detail.
• Personal car insurance will sometimes include coverage on car rentals.

Keep in mind that third-party travel insurance is usually best. This is because you get to decide how to spend the money. 

Remember: You can’t get travel insurance after something goes wrong. Buy it as soon as possible after your first major purchase (like flights or a cruise).

A helpful post on buying travel insurance is by fellow travel blogger NomadicMatt.com . 

Step 5: FILL IN Your Itinerary With Maybe-Do Ideas

Now that your main trip itinerary planning is done, take a loooong deep breath. When it’s fun again, go back to your activities list, map and calendar to consider how you might want to fill in the blanks .

Some people love leaving a lot up in the air until they’re at their destination. If that’s you, awesome! Just keep in mind that this might drive your travel companions crazy !

I’ve come to appreciate the art of slowing things down and living in the moment while on vacation. But, I hate feeling like I’m wasting my time on vacation pouring over internet reviews to decide on the best tour to take. I’d much rather have done my research ahead of time so it’s a quick reservation and then off to enjoy my day.

So, add your “maybe” activities to your list of things to see and do. Include their details so it’s easy to book whenever you decide. And pencil them into the calendar on your travel itinerary PDF template on a day and time you think they’d fit best.

This is a win-win approach for planner lovers and planner haters!

Get your FREE travel itinerary PDF template when you subscribe to our email list! This 6-page fillable PDF walks you through the entire trip planning process.

Summary and Resources

Planning your trip doesn’t have to suck! Find your happy place, plant yourself in it, and let the experience  you want guide you. That’s why I highly recommend plenty of time with your favorite coffee. 

This post has taken you from dreaming and researching about your trip to booking its critical pieces. The travel itinerary PDF template captures the details of your activities, hotels and bookings. Now you can linger over all the other activities you’re debating between. (And compare/contrast them to death?? Anyone else out there like me?)

Remember: The KEY to getting the trip you want is keeping the experience you want at the very center of all your trip planning and decisions. Start planning your vacation with the experience in mind, so it acts as your compass when building your travel itinerary.

Favorite resources for travel itinerary planning:

• Destination research: Lonely Planet guidebooks .
• Verify research: TripAdvisor.com for traveler reviews on things to see and do; Google and Booking.com for traveler reviews on hotels
• Accommodations: Also check out hostelworld.com and glamping.com for fun and surprising options
• Booking critical pieces: Expedia.com for flights; Booking.com for hotels; and TripAdvisor.com for activities
• A travel journal! If journaling and doodling make you happy, make it part of your trip planning process. My favorite spot with everything you need to start your own bullet travel journal is on DIYCraftClub.com .
• Road trip planning:  Check out How to Plan a Road Trip You’ll LOVE with this step by step guide.

Continue on to your Vacation Countdown Checklist: Things To Do Before you Leave

Add a Comment Cancel reply

Your email address will not be published. Required fields are marked *

This site uses Akismet to reduce spam. Learn how your comment data is processed .

Get your BUCKET LIST ready with our eBook, available in our TRAVEL PRINTABLES store Dismiss

Sign up now to receive your fillable PDF templates for building your travel bucket list and planning those epic trips! Plus, monthly inspiration and tips to make those "wow" trips happen.

Unsubscribe at any time. But we don't think you'll want to.

Free Itinerary Templates

By Kate Eby | February 28, 2018

• Share on Facebook
• Share on LinkedIn

Link copied

An itinerary is essentially a schedule that can aid in organizing travel plans, conferences, meetings, and other events. Itineraries are most commonly used for business trips and personal travel to provide a record of important details, such as transportation and lodging information, business meetings, tourism plans, and emergency contacts. Whether you’re embarking on a business trip or family vacation, an itinerary can help you plan ahead, pack appropriately, and prioritize activities in order to save time while traveling. To make your process even more efficient, below you’ll find free travel itinerary templates, planning checklists, meeting itineraries , and other templates for Microsoft Excel and Word, PDF, and Google Docs. All of the templates are professionally designed and easy to use, and you can print them to provide a hardcopy during travel or to utilize in a meeting.

Business Itinerary Templates

Business travel itinerary template.

Keep track of flight information for both departure and return trips, accommodations, rental car details, and meetings or events with this business travel itinerary. You can plan for multiple travel dates, and the template is designed with alternating colors for an easy-to-read layout.

‌ Download Business Travel Itinerary Template

Business Trip Checklist Template

Customize this checklist template by adding tasks that need to be completed and items to pack on a business trip. Using a checklist can help ensure that important items are taken care of and that nothing is overlooked. It’s a simple planning tool that can have a big impact on the outcome of a business trip.

Download Business Trip Checklist Template

Excel | Smartsheet

Simple Business Trip Itinerary

This blank itinerary template offers a basic format that can easily be customized for a specific trip. Create a multi-day itinerary that covers transportation, lodging, meetings, and any other travel details that you want to keep track of. Consider adding hyperlinks to locations, such as hotels and restaurants, so that you have a record of online resources while traveling.

Download Simple Business Trip Itinerary 

Business Trip Report Template

A business trip report typically follows a memo format and provides a summary of the purpose and results of a business trip, including recommendations or follow-up actions that need to be taken. This is different from a business trip expense report, which is used to keep track of travel expenses for reimbursement. You can save and print the template as a Microsoft Word or PDF file.

Download Business Trip Report Template

Word  |  PDF  | Smartsheet

Travel Agency Planning Form

Travel agents can use this form to collect information from clients and create travel plans. Edit the template to include whatever details are relevant for the client and the type of trip, such as flight preferences, travel insurance options, lodging information, or discounts offered. Create a record of client information for future reference.

Download Travel Agency Planning Form

Word  |  PDF

Flight Itinerary Template

Multi-flight trips can be complicated, but a simple template can help prevent you from feeling overwhelmed. This Excel itinerary template will help you keep track of flight info so that travelers have all the details on a single spreadsheet. Enter your flight numbers, airport locations, and departure and arrival times for each leg of your journey, including layovers.

Download Flight Itinerary Template

Excel  |  Word  |  PDF

Vacation Itinerary Templates

Vacation itinerary template.

Plan a quick three-day trip, a five-day getaway, or a longer vacation with this comprehensive itinerary template. You can make and record plans for each day of your trip, including restaurant reservations, entertainment ideas, transportation, and nightly lodging. This provides a detailed look at your daily itinerary as well as an overview of the entire vacation.

‌ Download Vacation Itinerary Template

Vacation Planner Template

While creating a vacation itinerary requires advance planning, doing so allows you to relax and enjoy your trip without having to make arrangements while traveling. This vacation planner template is designed to help you compile information, compare options, and then create an itinerary based on what you discover. It can be used for planning a variety of trips, from family vacations and reunions to student field trips or travel for sports team competitions.

Download Vacation Planner Template

Excel  |  Word  |  PDF

Travel Day Planner

Use this Microsoft Word itinerary template to create a schedule for outings and events on a single day. Keep track of items to bring, restaurant locations, tourist attractions, and important notes. You can create your own easy-to-carry guide to follow throughout the day, and stick to your travel plan or make adjustments as you see fit.

Download Travel Day Planner

Family Vacation Itinerary Template

This itinerary template is designed with families in mind, and provides sections for listing all of the important trip details, which may include traveler names, medical info and contacts, other emergency contacts, and travel plans. Keep track of activities that your family plans to enjoy along with any corresponding details you want to document, such as cost, location, or advance tickets.

Download Family Vacation Itinerary Template

Excel  |  PDF

Travel Planning Checklist

Create a simple checklist for planning a personal trip or vacation. This template includes sections for adding items to complete at work, arrangements for home and pet care, a packing list, and other tasks. A to-do list can provide organization and accountability before you leave for a vacation.

Download Travel Planning Checklist

Meeting and Event Itinerary Templates

Formal meeting itinerary template.

Keep meetings on track with this organized itinerary that shows topics to be covered, presenter names, and the time allotted for each agenda item. You can also record the names of everyone in attendance, the meeting objective, and the location. This is a Google Docs template that can be modified to suit your particular organization and easily shared with team members.

Download Formal Meeting Itinerary Template

Word | Smartsheet

Meeting Minutes and Itinerary

This meeting itinerary template for Word provides a traditional layout with room to record minutes. Customize the template by adding a business logo or editing the items included in the itinerary. The template also includes a signature line for secretary approval.

Download Meeting Minutes and Itinerary

Weekly Staff Meeting Itinerary Template

Plan your weekly staff meetings and share the itinerary with attendees in advance. The agenda includes an overview of weekly achievements, progress updates, action items to discuss, and scheduling info for the next meeting. This template provides a roadmap to follow during the meeting and can also serve as a record of what was covered.

‌ Download Weekly Staff Meeting Itinerary Template - Word

Event Itinerary Template

Create a simple itinerary for a conference, workshop, fundraiser, or other event with this schedule template. You can show activities that occur in different locations simultaneously, such as different speakers at a conference, and display the starting and ending time for all activities. Use this template to plan a single or multi-day event.

Download Event Itinerary Template

Excel  |  PDF

Tips for Planning a Business Travel Itinerary

Some companies hire a corporate travel planning service to manage trip planning, booking, and emergency services. However, small businesses and independent consultants can simplify their travel planning by keeping a few tips in mind.

• Begin Planning Early: While some trips occur with short notice, you should aim to start planning a month in advance (if possible) to reduce stress and ensure that you get the services you need at the best rates available. Schedule any business meetings before securing transportation, lodging, and other travel details. It can also be helpful to arrive a day or two early to give you time to get organized and recover from jet lag.
• Bring a Backup Itinerary: Mobile devices, cloud-based storage, and the global availability of Wi-Fi make it easy to access documents from anywhere. But technology can fail, and devices can be lost or stolen, so it’s wise to print a hardcopy of your itinerary to bring in your carry-on luggage. If you’re traveling overseas, consider emailing a copy of your itinerary to your local contact as well.
• Check the Weather: This may seem obvious, but in some locations and at certain times of year, you may need more than your typical business attire in order to be prepared and comfortable. Before packing, check the weather forecast for your destination.
• Confirm Arrangements: Verify that a hotel will provide all the services you will need before booking. Once arrangements have been completed — but before setting out on your business trip — confirm lodging and other travel details to ensure that everything is in order and your itinerary is accurate.

Creating an organized itinerary will give you a map to follow during your trip so that you can focus on business engagements and other work responsibilities.

Create Flawless Travel Itineraries with Work Management in Smartsheet

Empower your people to go above and beyond with a flexible platform designed to match the needs of your team — and adapt as those needs change. 

The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed. 

When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time.  Try Smartsheet for free, today.

Discover why over 90% of Fortune 100 companies trust Smartsheet to get work done.

All Formats

Itinerary Templates

35+ travel itinerary templates – doc, pdf, apple pages, google docs.

Are you planning for a trip , tour, or holiday vacation anytime soon? If yes, our travel itinerary templates will make travel plan writing easy. Whether a short technical itinerary, honeymoon family vacation, or a business trip, each template comes with the necessary format and descriptive travel info like the arrival and departure schedule, transport details, activities, and more!

Travel Itinerary Template

• Google Docs

Creative Business Travel Itinerary

Sample Short Travel Itinerary

• Editable PDF

Blank Skeletal Travel Itinerary

Holiday Family Vacation Travel Itinerary Template

What Is Meant By Travel Itinerary?

Sample travel itinerary template.

Free Travel Itinerary Spreadsheet in Excel Format

Free Vacation Travel Itinerary Planner Template

Free All Things Admin Travel Itinerary Template

Free Business Daily Travel Itinerary Template

Free Editable Travel Schedule Itinerary Template

Benefits of Maintaining a Travel Itinerary

• It helps you manage all your trip essentials without forgetting.
• It helps you save a lot of your time as you have a detailed sample plan beforehand.
• It helps you manage your costs and expenditures appropriately.
• You can prioritize the destinations, especially when you are traveling to a foreign country with an end number of attractions, you cannot visit all and hence you can prioritize the best of places to visit beforehand.
• It ensures you enjoy a happy and hassle-free vacation without taking the trouble of looking to places and deciding which one to visit and which one to not while you are traveling. You can also see more on  Travel Itinerary in Pages .

Free Travel Calendar Itinerary Template in PDF

Free Sample Trip Itinerary Template Word

Free Cross Country Road Trip Itinerary Template

Free Sample Business Flight Travel Info Itinerary Template

Purpose of Itinerary

Free printable travel trip itinerary template.

Free Sample Travel Plan Template

What Is a Business Trip Itinerary?

Free 4 day sample travel itinerary template.

Free Sample Trip Itinerary For Charlene Stanford

Free Example of Tour Travel Itinerary Sample

Free Sample Travel Itinerary Form Template

How to Plan a Travel Itinerary

Free standard blank travel itinerary in pdf format.

Free Simple Travel Itinerary Design

Free Basic Middle School Travel Itinerary Template

Types of Itinerary

Free detailed program descriptive travel itinerary.

Free Printable Travel Planning Itinerary Template

Free Final Travel Itinerary Templates

Tips With Regards to Travel Itinerary

Free travel itinerary layout templates.

Free Sample of an Event Travel Itinerary

Free Detailed Travel Agency Itinerary Template

Free Personal Bus Travel Itinerary Example

Free Technical Tour Itinerary Template

How to Make a Road Trip Itinerary?

Free tourist itinerary example template.

Free Writing Travel Proposal Itinerary Template

Free Honeymoon Itinerary Worksheet Template

Online Creation of Travel Itinerary the Creative Way

More in itinerary templates, travel itinerary map template, car trip itinerary template, day by day travel itinerary template, tour itinerary template, travel itinerary schedule template, travel immigration seminar invitation & itinerary template, daily itinerary template, building inspection itinerary template, minimalist itinerary template.

• 52+ Wedding Itinerary Templates – DOC, PDF, PSD
• 42+ Itinerary Templates Free Microsoft Word Documents Download
• 11+ Church Itinerary Templates in PDF | DOC
• 10+ Family Itinerary Templates
• 8 +Training Itinerary Templates in PDF
• 15+ Printable Itinerary Templates in Google Docs | Word | Pages | PDF | XLS
• 23+ Travel Planner Templates
• 10+ Travel Itinerary Checklist Templates
• 9+ Meeting Itinerary Templates in Google Docs | Word |Pages | XLS | Numbers | PDF
• 10+ Travel Itinerary Templates
• FREE 8+ Road Trip Itinerary Templates in Google Docs | MS Word | Pages | PDF
• 8+ Trip Planner Templates
• 15+ Event Itinerary Templates in Google Docs | Word | Pages | PDF
• 8+ Vacation Planner Templates
• 8+ Trip Itinerary Templates

File Formats

Word templates, google docs templates, excel templates, powerpoint templates, google sheets templates, google slides templates, pdf templates, publisher templates, psd templates, indesign templates, illustrator templates, pages templates, keynote templates, numbers templates, outlook templates.

• Real Estate

Home » Invoice Templates » Free Printable Travel Itinerary Templates (Word, Excel, PDF)

Invoice Templates

Free printable travel itinerary templates (word, excel, pdf).

A trip is the best choice to make you happy and fresh. An itinerary usually refers to the travel itinerary template for (Business, Vacation, Trip, Flight) to manage the things on a paper. This is a plan to manage all things for the trip.

Ultimately travel itinerary template examples are, highlight the place, things to bring, and make all plans for your trip. You can get an advantage from these templates by arranging the information to keep. The purpose of it’s usually placed the things in front of the file with completely planned brochures with confirmation of tickets. This is the best help to get information during your road trip. You may also like the travel budget template .

With the complete information of business travel itinerary templates, you can make unique items list and other primary indexes which are necessary to retain. You can simplify your work with these templates and make your trip easy and comfortable.

For the best travel and thousands of miles, you can start with a single step. For example, if you are a travel agent or planner of any event or someone wants to organize a family trip. So these family vacation itinerary templates are useful for the planning. You can quickly create plans with the help of these templates. You may also check the travel agency invoice template .

Table of Contents

Tips Planning for Travel Itinerary Template

Usually, there are many trip advisors and tour guides who help and manage all trip planning. They are also providing the best service in all ways. Whereas, small companies easily simplify travel plans to keep the things in mind with listed tips.

Make plan first: Try to make a plan for your trip before a month. At eleventh hour trip might be failing as things got worse. Usually, some of the trips may occur with small or urgent notice. No doubts a trip reduces your stress and gives you the best atmosphere form your hectic routine life. When you have a schedule nay of your business or private trip, make some possible meetings, discuss transportation, and all details. This is very useful for all aspects to make successful your trip.

Make backup process: Must check the lists of your all luggage, mobile devices are all important and easy to get from anywhere. Don’t rely on the device only even make things on hard copy in print form if any case device isn’t working or stolen. If you have planned a trip overseas so must-have device and hard copy of the executive travel itinerary template and send an email to your any contact considerable.

Weather forecasting: Why don’t you check the weather forecasting of your destination? This is important for a particular time with more unusual business attire. These all are making your trip more comfortable.

Plans all arrangements: Before that you can make sure about the hotel/place, offering all the services you need to make a booking before arriving. If you are done with your contract before starting your trip you can confirm by all your details, lodging, etc. Make sure the entire necessary thing and your itinerary are fine. You may also like expense report template excel .

Free Travel Itinerary Excel Template

Travel itinerary Example

Business Travel Itinerary Template

Business Travel Checklist itinerary Template

Family Vacation Itinerary Template

Executive Travel Itinerary Template

Free Business Travel Itinerary Template Excel

These are the best in all aspects of traveling either private or business trips. With the help of these templates, you can get some additional activity for every plan to make it successful. For instance, free business travel itinerary template excel customized with their information that will automatically save. If you have downloaded your required itineraries templates it may get form mobile. If you haven’t a system long with you so you no worries, get, and go according to your plan.

You May also Like

Sharing is caring!

I am Ryan Duffy and legal writer. I received a bachelor of business administration (BBA) degree from London Business School. I have 8+ years of writing experience in the different template fields and working with ExcelTMP.com for 7 years. I work with a team of writers and business and legal professionals to provide you with the best templates.

Create, share, and e-sign documents in minutes using Jotform Sign.

• Integrations
• Legality Guide
• Signature Creator
• Real Estate
• See all solutions

Automatically create polished, designed documents

• PDF Templates
• Fillable PDF Forms
• Sign Up for Free

Collect your online responses with Jotform and turn them into professional, elegant PDFs automatically.

• Entertainment
• Event Planning

Itinerary Planner Template

No matter where you’re going, a travel itinerary planner helps organize all the details of your trip. Whether you’re packing your suitcase for a vacation or a business trip, plan ahead with our free Itinerary Planner PDF Template. All you need to do is fill out a short form with information about your upcoming trip, and this Itinerary Planner Template will automatically create a professional PDF listing every item in your to-do list. In just one click you can download your itinerary planner onto your phone, email it to others in your group, or print out a copy to carry during your travels. Your upcoming trip is already tailored to your needs, so why not customize your Itinerary Planner Template as well? Our drag-and-drop PDF Editor lets you rearrange the template layout, change the fonts and colors, upload photos of your destination, and add form fields for more activities or transportation and lodging details. When you’re finished, your custom Itinerary Planner Template will quickly generate personalized PDF itinerary planners you can access on any device at any time — perfect for travellers without reliable internet access. Get ready for your next big adventure with a custom Itinerary Planner Template — once your travel details are organized in one place, you can spend less time planning the trip and more time enjoying it!

Hogwarts Express Ticket Template

Still sending your invitations by owl? Whether you’re throwing a Harry Potter-themed birthday party, movie marathon, or pub crawl, bring the magic of the Wizarding World to your event with our free Hogwarts Express Ticket Template. When witches and wizards accept your online invitations, this spellbinding template will transfigure each RSVP into a PDF ticket for Platform 9 ¾ from the Harry Potter series. Guests can then conjure up a printed version of their authentic Hogwarts Express tickets upon entrance to your event.If you’d like to customize this ticket, there’s no need to brush up on your spells. Our drag-and-drop PDF Editor is so simple, even Muggles can use it! With a wave of your wand — or a click of your mouse — you can swish and flick whatever you wish to change on this Hogwarts Express Ticket Template. Don’t forget to include the event location, provide special instructions, and let guests know whether or not butterbeer will be provided. Wanna show off your wizarding skills? Try enchanting your template with an autoresponder — just seconds after guests accept your invitation, tickets will immediately apparate in their email inboxes. Our automated Hogwarts Express Ticket Template works like a charm, so you can guarantee your guests will have a magical experience even before the party starts. Mischief managed!

Travel Plan Template

Plan the perfect trip without missing any details. Whether you’re a travel agent, tour operator, or dedicated organizer of your family’s cross-country road trip, use this free Travel Plan PDF Template to convert trip details into professional PDFs that will travel wherever your clients go. Travelers can print their PDF travel plans to carry in their suitcases, or download them to their mobile devices and access them at any time — even 30,000 feet up in the air!This travel plan template will display traveler information and flight itinerary details. Our easy-to-use PDF Editor makes it easy to customize your travel plan template to meet your needs. Feel free to rearrange the template, change fonts and colors, and upload your agency’s logo. You can even add more categories such as method of transportation, hotel information, or even sights and attractions. Your custom template will automatically generate step-by-step travel plan PDFs for each trip, making it easier than ever to start a journey.

Trip Itinerary Template

Flight booked? Check. Passport? Check. Trip itinerary? Easily create one with JotForm. Whether you’re going on a business trip or organizing a big family vacation, you’ll want an itinerary to keep you organized. Simply attach your existing form to our Trip Itinerary PDF Template to instantly convert submitted information into beautiful PDF documents. You can then instantly download them on your phone, or print them out to take with you on your adventures.We know you’re super excited about your trip. Good news — your Trip Itinerary PDF Template can be exciting too! Customize colors, fonts, or images at the touch of a button. Why not add a nice photo of you and your fellow travelers? Jotform PDF Editor lets you drag and drop form fields to easily personalize activities, times, and trip length. The result is a beautiful travel itinerary, perfect for sharing, printing, or viewing on any device. Make sure everything goes according to plan with our Trip Itinerary PDF Template — and don’t forget to have fun!

Wedding Photography Quotation Request Template

Need an easy way to get your clients quotes on your wedding photography services? Outline it all in your own Wedding Photography Quotation Request Template from Jotform Sign. Include client name, contact information, possible photography packages, price rates, and more. Then simply send to your clients and wait for their e-signatures and approvals.Personalize this Wedding Photography Quotation Request Template easily with our completely online builder. Use our drag-and-drop builder to match your document with your branding to bring things full circle — add or remove fields, upload example photographs, create an automated signing order, change up fonts and colors, and more. Run your wedding photography business smoothly with Jotform.

Photography Contract Template

Whether you’ve been hired to take photos of a wedding, concert, or sporting event, you can create your free photography contracts in a snap with JotForm. A photography contract gives you the protection you need when working with a client. Simply sync your input form to our photography contract PDF template to instantly convert submissions into professional PDF contracts. You can then download or print the documents for your records, or send them back to clients automatically.Customize your photography contract to include the details most important to you — it’s a surefire way to avoid future conflicts with clients. Personalize your terms and conditions, collect legally-binding e-signatures, or import contact info at the touch of a button. Why not take your contracts up a notch and include your logo? Since it’s an easy way to protect both you and your client, our photography contract PDF template will have you saying ‘cheese’ with happiness!

These templates are suggested forms only. If you're using a form as a contract, or to gather personal (or personal health) info, or for some other purpose with legal implications, we recommend that you do your homework to ensure you are complying with applicable laws and that you consult an attorney before relying on any particular form.

Travel Planner

Ai generator.

Careful planning is crucial to effective business or personal trip. To make sure that you have a successful travel, use a travel planner that captures the minutest details of the travel. A travel planner lets you write down all the important information regarding the upcoming vacation or trip. It includes details about both rounds of the trip, car rentals or connecting flights, accommodation, arrival and departure times and activities to do.

This article contains 10+ travel planner examples and templates to get you started quickly. Also, check these vacation checklist examples .

Travel Planner Examples & Templates

1. free business travel itinerary planner template.

Size: A4 & US

Need to have a perfect vacation? Then you need to plan well beforehand. This free business travel itinerary planner template enables you to organize your upcoming travel schedule so you have a hitch-free vacation. The template can be downloaded freely and is also printable. Compatible with Excel, Numbers, Pages and Word document formats, this template features designs and layouts that are very easy to use. Just download the template, customize, edit and print out your itinerary. You can even share it with colleagues. Also have a look at these travel journal writing examples .

2. Assistant Travel Planner Sample

Size: 100 KB

To get ready for that upcoming road trip, use this template to make your own itinerary . With a proper travel plan, you will not only have a hassle-free time but also you will be sure to take care of all the details. The template is well formatted and is populated with items with your only work being to provide the right information. It makes your work easier and enables you to generate a professional-looking travel plan in just minutes. Download today to start planning your travel

3. Travel Planner Example

Size: 294 KB

This travel planner example may be used by travel agents and individuals to create their own travel plans fast and conveniently. Available on instant download on the internet, the template can be edited to include all the relevant client details and type of trip for instance travel insurance options, flight preferences, discounts offered or lodging information. This printable PDF-based form can be edited easily without the use of a special program. Just download the template and customize it to fit your own needs.

4. Group Travel Planner Sample

Size: 96 KB

Have you been tasked with organizing a group travel? Use this professionally designed template to plan a quick 3-day trip, 5-day excursion or even a longer vacation. The template allows you to make as well as record plans for every single day of your upcoming trip. This includes entertainment ideas, restaurant reservations, nightly lodging, and transportation. The template gives you a comprehensive look at your itinerary and also an outline of the whole vacation. The template is easily accessible via instant download and can be edited and customized.

5. Travel Basics for Travel Planner

Size: 44 KB

Although you need to plan in advance to create an effective vacation itinerary, doing so lets you relax and even enjoy a stress-free trip without need to make any arrangements while traveling. Use this travel planner template to compile information and create a travel plan according to what you find out. You can use this travel planner to plan various types of trips, whether it is student field trips, reunions or family vacations. The PDF-based template is easily accessible anywhere and anytime via instant download, and can be edited and customized quickly. Get your copy now by downloading it.

6. Sample Travel Planner

Size: 16 KB

With this sample travel planner, you can create your trip schedule and all the events you plan to do in one day. The template lets you track items that you should bring tourist attractions to visit, restaurant locations and important notes. Also, you can create a guide to help you throughout the day. You can adjust your travel plans as you see fit or just stick to the travel plan. Download the template today and start planning your road trip or vacation.

7. Homestead Travel Planner

This homestead travel planner template has been designed specifically for use by families. It contains sections where you get to list all the crucial details of the trip such as medical information and contacts, traveler names and travel plans. Track activities your family has planned and enjoy your journey. The template is available in an easy-to-download PDF document file. You can edit it, customize and even print or share electronically with other members.

8. Travel Planner Appreciation Showcase

Size: 475 KB

You can use this template to create your travel planner easily and fast. This template let you plan your trip to the last detail, so that nothing can go wrong during the vacation. Easy to edit and highly customizable, the template lets you plan in advance where you will stay, which activities you will be doing and the transportation details. It makes your work of creating a travel planner easy as it already captures the essential aspects. Download your copy today.

9. Annual Professional Travel Planner

Size: 184 KB

This is a properly-formatted itinerary template that has been designed for organizing and planning business trips. The template lets you organize your important details of the trip like flight schedule, arrangements for rental cars and hotel reservations. Having captured all this information in one spreadsheet, you can refer to it easily anytime you need to. This professional travel planner template will suit your fine if you are organizing a trip for your colleagues. The template can even be made to include the purpose of the trip.

10. Travel Planner Forum

Size: 13 KB

This travel planner form is fully customizable according to your requirements. After you’ve made the template, just fill in your details of the trip and you can refer to them later easily. The template is available instantly upon download, and you can edit it without requiring help. Get it today.

11. Travel Planner Rate Card

This travel planner rate card is what you need to plan a hitch-free vacation or trip. The pre-formatted template makes your work easier as it helps you organize information and details of your travel like flight schedule, restaurant details and car rentals. It is customizable and fully editable so there is no need for a special program. Just plug in your details into this ready-made template.

Text prompt

• Instructive
• Professional

10 Examples of Public speaking

20 Examples of Gas lighting

• Travel Planner Templates
• Travel itinerary

Travel Itinerary

Description:

This printable travel itinerary template will be good if you plan to trip by plane, rent a car and stay in hotels.

Sections available in this template:

• Destination
• Departing Flight
• Returning Flight

Printing layout and cutting marks preview

Almost there!

It may take some time to generate your template… Shall we send it via email?

Enter your email address and click the button below to get instant access to the template you chose.

This Product Isn't Included in Your Purchase

It looks like the product you're trying to download isn't part of your previous purchases. Here is what you have so far:

To get the "Travel Itinerary"", please proceed to checkout.

Shall we send it via email?

Customer reviews

Easy to use and download

Purchased item:

Great! Just what was needed!

Easy download!

Beautiful design my mistake I thought it would be able to edit on computer.

Write a Review

Recommended for you, other templates:.

• Destinations
• Date & Time
• Other Plans

• Where and When
• Vacation Details
• To-Do Before
• Documents, Money, Cards

• Start / End
• To Do Before
• Packing List

• Total Budget
• Total Spent
• Accommodation (Budget, Spent, Total)
• Transportation (Budget, Spent, Total)
• Food/Drink (Budget, Spent, Total)
• Activities (Budget, Spent, Total)
• Shopping (Budget, Spent, Total)
• Empty Field for User Notes (Budget, Spent, Total)

• Miscellaneous
• Electronics
• Emergency/Health Items

• Travel destinations
• Departure date
• Return date
• Estimate expense
• Transportation

• All-in-One Access
• 2024 Calendars
• Kindle Scribe
• Christmas Planning
• For Teachers
• For Students
• Digital Planners
• Happy Planner
• Traveler's Notebook
• Print-ready planners
• About People
• Motivational
• Lined Paper
• Graph Paper
• Dot Grid Paper
• Cornell Notes
• Daily Calendars
• Weekly Calendar
• Monthly Undated
• Calendar Schedule
• Blank Calendars
• Photo Calendars
• Daily Schedule
• Daily Task List Templates
• Daily Timetable Templates
• Daily with To Do List
• Dated daily planner templates
• Daily hourly planner templates
• Daily Undated
• Weekly Horizontal
• Week at a Glance
• Weekly Hourly Planners
• Weekly with To Do List
• Single page per week
• Weekly Goals Templates
• Two pages per week
• Weekly Schedule
• Weekly Undated
• Weekly Meal
• Monthly Budget
• Monthly Goals Templates
• Monthly Meal Planners
• Bill tracker
• Expenses Tracker
• Finance Templates
• Household budget
• Weekly budget
• Personal budget
• Attendance Sheet
• Business Planning
• Client Management
• Contact Trackers
• Order Tracking
• Product & Supply
• Social Media
• Work Schedule
• Meeting Agenda
• Mileage Tracker
• SMART Goal Templates
• Goal Tracker Templates
• Life Goals Templates
• Goal Setting Templates
• Goal Setting Worksheets
• Checklist Templates
• Weight Loss Planners
• Fitness & Workout templates
• Wellness & Self-Care
• Food calendar templates
• Grocery & Shopping Lists
• Food Diary Templates
• Recipe Books
• Food Inventory
• Reading Log
• Chore Chart Templates
• Lesson Plan Templates
• Weekly Lesson Plan Templates
• Gradebook Templates
• Class Attendance Sheets
• Student Information Sheets
• Habit Tracker
• Mood Trackers
• Password Log
• Homeschooling
• Packing list
• Handwriting Sheets Kindergarten
• Number Tracing
• Trace Alphabet Letters
• Tracing Names
• Wedding timeline
• Wedding guest list
• Wedding plan checklists
• Wedding budget
• Invitations

Recently added:

• Digital Meal Planner for iPad (Dark Theme)
• Weekly Digital Planner PDF for iPad (Dark Theme)
• Digital Gratitude Planner
• Monthly Digital Planner PDF for iPad (Dark Theme)
• Digital Recipe Book PDF for iPad (Light Theme)