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Official Foreign Tour/Deputation/Travel – Orders/Instructions

February 16, 2022 Civil Services Rules , Foreign Tour/Deputation/Visits

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• MOF O.M. dated 27.10.2021 – Air Travel on official account – Stoppage of credit facility by Air India
• MoF O.M. dated 31.12.2018 – Air travel on official tour where the cost of air passage is not borne by the Government of India – clarification reg.

 I. Official Foreign Tour/Deputation & Foreign Travel – Orders/Instructions II. Official Foreign Tour/Deputation & Foreign Travel – Orders/Instructions – Subject-Wise

I. Official Foreign Tour/Deputation & Foreign Travel – Orders/Instructions

Ii. official foreign tour/deputation & foreign travel – orders/instructions – subject-wise.

Booking of Air Ticket * Check-List * Cost of Travel not borne by Government * Credit Facility by Air India * Delegation of Powers * Deputation Pro forma (Revised) * Economy Measures  * Facilitation Fee to Authorized Travel Agents * International/Domestic Conferences/Seminars/Workshops, etc. International Travel (Guidelines) * Screening Committee of Secretaries * TA Claim

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Rates of Daily Allowance for official tours abroad: RBE 07/2024

Government of India Ministry of Railways Railway Board

RBE No. 07/2024

No. 2020/F(E)II/AL1/1

dated 19.1.2024

The General Manager, All Indian Railways and Production Units (As per standard list)

Subject: Rates of Daily Allowance for official tours abroad -reg.

Ref : Board’s letter No. F(E)II/96/AL1/1 dated 04.02.1997.

Ministry of Railways had adopted and circulated the instructions on the subject vide the above referred letter of the Board.

2, Now, Ministry of External Affairs (MEA), in Supersession to their order Q/FD/695/1/90 dated 11.11.1996 have revised the rates of daily allowance for official tours vide their order No. Q/FD/695/03/2000 dated 25.09.2023 and other conditions applicable on the matter have also been updated/revised.

3. In view of the above, it has been decided by the Board that instructions of MEA dated 25.09.2023 need to be adopted and circulated to ali Railways in supersession to the instructions issued vide Board’s letter No. F(E)II/96/AL1/1 dated 04.02.1997. Accordingly, a copy of MEA’s order No.Q/FD/695/03/2000 dated 25.09.2023 is sent herewith for information and guidance. The orders contained therein will apply mutatis mutandis to Railway Officers and staff deputed abroad, prospectively, with effect from the date of issue of Board’s letter.

4. Please acknowledge receipt.

Sd/- (G,. Priya Sudarsani) Director, Finance(Estt.) Railway Board

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Prior Permission by Government Employees for Private Visits Abroad – Dopt

July 28, 2015 admin Leave a Comment

Requirement of getting prior permission for going abroad on private visit – Dopt Orders on 27.7.2015

Prior Permission by Government Employees for Private Visits Abroad

F.No.11013/8/2015-Estt.A-III Government of India Ministry of Personnel, Public Grievances and Pensions Department of Personnel & Training Establishment A-III Desk

North Block, New Delhi – 110001 Dated July 27th 2015

Office Memorandum

Subject: Requirement of taking prior permission for leaving station/ headquarters for going abroad while on leave.

Undersigned is directed to refer to the Office Memorandum mentioned in the margin and to say that as per the existing instructions, when Government servant applies for leave for going abroad on a private visit, separately prior permission of the Competent authority for such visit is also required. While granting such permission, many factors are required to be kept in view. For example, permission may be denied in the interest of security. Individuals facing investigation/inquiry on serious charges, who may try to evade apprehension by police authorities, or facing the inquiry, may also not be permitted to leave the country. On the other hand, it is also desirable that requests of Government servants for such permission are dealt with expeditiously.

2. Keeping the above in view, it has been decided that requests for permission for private visits abroad may be processed in the attached formats. As clarified vide the OM dated 1st September, 2008, the competent authority for granting permission will be as per instructions issued by the Cadre Authority/administrative Ministry/Department.

In the absence of any such instructions, it is the leave sanctioning authority. In case due to specific nature of work in a Department, administrative exigencies, or some adverse factors against the Government servant etc., it is not expedient to grant permission to the Government servant, such decision for refusal should not be taken below the level of Head of Department.

It may be ensured that the decisions are conveyed to the Government servants within 21 days of receipt of complete application to the competent authority. Any lacunae in the application should be brought to the notice of the Government servant within one week of the receipt of the application.

In the event of failure on the part of the competent authority to communicate its decision to the Government employee concerned with 21 days of receipt of the application, the employee concerned shall be free to assume that permission has been granted to him.

3. If in case some modifications are considered necessary due to specialised nature of work handled by any organisation, changes may be made with the approval of this Department.

sd/- (M.P.Rama Rao) Under Secretary to the Government of India

Click to view the Proforma for Taking Prior Permission by Government Employees for Private Visits Abroad

Click to view the Dopt Order as PDF

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Procedures on Private Foriegn Visits of Government Employees

Government of West Bengal Personnel & Administrative Reforms Department Training Cell Writers’ Buildings Kolkata – 700 001

No. 42-PAR(Trg)/HR/O/3T-11/2011 Dated: 02.02.2011

Subject: Procedure to be followed in connection with private foreign visits of employees of State Government, Semi or Quasi-Government organization including employees of Statutory bodies, Undertakings, Corporations, Companies, Cooperative and Institutions etc.

The procedure for permitting Government servants to visit foreign countries in private capacity has been liberalized by Government of India and now the leave sanctioning authority grants the permission to the official concerned for private visits abroad.

In view of sharp increase in number of Government servants visiting foreign countries in private capacity, a need has been felt to liberalize the existing instructions of State Government in this regard.

Accordingly, in partial modification of the Order No. 466-PAR (Trg) HT/O/3T-112/97 dated July 18, 2003 , following procedure would be adopted in case of private visits of Government servants to foreign countries:

(1) All categories of employees may be permitted to visit abroad in their private capacity, with the prior clearance of the authority competent to sanction their leave.

(2) The application shall be made to the competent authority in the attached proforma (Annexure – I) at least fifteen days before the commencement of such visit.

(3) The permission shall be granted by the leave sanctioning authority with a copy to the cadre controlling authority within seven days of receipt of such application. A standard format of permission is enclosed herewith (Annexure – II).

(4) In partial modification of Order No. 974-PAR(Vig.) dated Calcutta, July 25, 2000 of Home (P&AR) Department, Vigilance Clearance shall not be required for according permission to travel abroad in private capacity.

(5) For the purpose of clarification, private visit would mean the visits in which the entire expenditure is being borne by the officer concerned or his family members. The term ‘family’ means wife or husband, as the case may be, sons and daughters including adopted sons/daughters, mother and father.

Visits involving any kind of domestic/ foreign sponsorship or acceptance of foreign hospitality on boarding, lodging or any other component of the visit shall continue to be governed by the earlier order.

Sd/- Samar Ghosh Chief Secretary, Government of West Bengal

Checklist for official visits:

• Whether it has been ascertained that the visit is official and who is bearing the expenses
• Whether a composite proposal in respect of all officers so nominated for the same event is being sent
• Whether the proforma for foreign visit is being submitted duly filled
• Whether there is any vigilance case or disciplinary proceeding, (pending or under contemplation) against the officer(s); (in case of IAS/ WBCS (Executive) officers vigilance clearance would be obtained from this Department)
• Whether the officer has been abroad earlier during the course of last three years and details thereof are being submitted
• Whether the approval of the Minister In-Charge or Minister of State of the Department, as the case may be, has been obtained; (in case Chief Minister is the Minister in charge, her/his approval not required at this stage)
• Outcome to be achieved by the proposed visit has been clearly specified
• Justification why the number of delegates nominated for the same event cannot be reduced has been given
• Why the purpose cannot be served by utilising the services of Indian Mission abroad, of another officer already abroad or any other officer being sent abroad has been explained.
• Whether there is any direct/ indirect financial involvement of the State Government

Checklist for Private visits:

A. If the employee or his family members are sponsoring the visit, it has been processed as per the Memo No. 42-PAR(Trg)/HR/O/3T-11/2011 dated 2nd Feb, 2011.

B. In cases where someone else is sponsoring the visit:

• Nature and duration of leave sanctioned for the visit
• If the proposal has approval of the Departmental Minister in charge.
• No expenditure devolves on the Central or State Government;
• No vigilance case/ disciplinary proceeding is either pending or under contemplation against them [in case of IAS / WBCS (Executive) officers vigilance clearance would be obtained from this Department];
• If any domestic/foreign hospitality or funding is being accepted on any component of the visit like travel, boarding etc, an intimation has been given to the cadre controlling authority;

No. 42-PAR dated 02.02.2011

Related Publication

• Guidelines regarding Foreign Visits of State Government Employees
• Issue of Ordinary Passport – Requirement of IC or NOC
• Grant of Ordinary International Passport for State Government Employees

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Daily Allowance Rates for official tours abroad: MEA Order

Admin January 25, 2024

Revised Daily Allowance Rates for Official Journeys Abroad – Ministry of External Affairs

The Ministry of External Affairs, Government of India, has issued an order on September 25, 2023, sanctioning revised Daily Allowance (DA) rates for official journeys in various countries. This order supersedes a previous one from November 11, 1996. The new rates of DA are applicable uniformly throughout a country, with specific regulations for officers on tours within their posting country or between Missions abroad. The admissibility of DA for different officers is defined as per SR 17 (7th CPC).

No. Q/FD/I695/03/2000 Government of India Ministry of External Affairs (FD Section)

New Delhi, the 25th September, 2023

In supersession of this Ministry’s Order No. O/FD/695/1/90 dated 11th November, 1996 in respect of above mentioned subject, sanction of the President is hereby accorded to the rates of Daily Allowance(DA) for journeys on duty in various countries.as given in the Annexure.

2. (i) The rates of DAshall be the same throughout a country, However, for tours undertaken by officers within the country of their pasting, or for tours from one Mission to another by officers posted abroad, DA rates for each tour shall be regulated as under:-

(ii) For tours, by officers posted in India, from India to one or more countries abroad, DA rates for each tour shall be regulated as under.

Admissibility of Daily Allowance for various officers/officials as defined in SR 17 (as per 7th CPC) shall be as follows:-

4. The rates of Daily Allowance fixed for various Pay Levels of officers do not include any element towards cost of transport for official joutneys. Accordingly, the actual cost of taxi or conveyance hired for trips on duty which is considered necessary and reasonable by the controlling authority will be reimbursed to the officers as per admissibility, subject to specific provision of funds in the sanction order sanctioning the deputation/delegation.

5. As regards accommodation, no monetary ceilings have been prescribed for hotel rentals but instead panels of hotels have been drawn Up for ail the major cities of the world. The officer is required to arrange accommodation in a hotel on the approved panei and claim reimbursement of the actual room rentals (including service charges, taxes etc.). For the cities where approved pane! of hotels has not been prescribed, the lowest hotel rate for a particular tevel of officer in the capital city of the country shall be the calling for hiring accommodation in a hotel in such cities. Where the officer makes his own arrangement for accommodation or where accommodation alone is provided free, he shall be granted Dally Allowance at the rate prescribed for his grade,

6. Hotel entitlement of officers going abroad on non-representational visits Such as training courses or seminars shail be one step below their normal entitlement.

7. Where an officer is treated as State Guest and is provided all meals free of cost. only 25% of the Daily Allowance rates shall be admissible. !

8. No reimbursement on account of tips, in addition to Daily Allowance shall be admissible.

9, Where the hotel charges include breakfast cnarges, the Daily Allowance shall be reduced by 10%.

10. In the case of countries, where Jocal currencies are freely convertible, the equivalent amount of prescribed Daily Allowance in US Dollars for the country concerned may be paid in the focal currency, The local currency equivalent may be arrived at via Rupee, by using the official rates of exchange fixed by the Ministry from time to time. In the case of Missions where local currencies are not freely convertible, the prescribed Dally Allowance for the country concerned may be paid in US Dollars.

11. This Issues with the concurrence of the Ministry of Finance (Department of Expenditure) vide their Note No. 19035/1/2022 E-IV dated 13.09.2023 and IFD of this Ministry vide their Dy.No. 3835/Dir(Fin)/ dated 15.09.2023.

12. The above order wil! be effective from 21.09.2023

Sd/- (Nithin Kunneparambil) , Under Secretary to the Government of India

Source Document PDF

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Foreign Travel Policy

1.  purpose.

To publish internal GSA guidance for official travel to foreign areas.                                                                                   

2.  Background

The Federal Travel Regulation (Code of Federal Regulations (CFR), Title 41, Chapters 300 through 304) (FTR) is the Government-wide regulation that implements statutory requirements and Executive Branch policies for travel by Federal civilian employees and others authorized to travel at Government expense.  This directive provides internal agency policies and procedures regarding foreign travel as required by the FTR, Part 301-70. 

3.  Scope and applicability

     a.  This directive contains standards, instructions, and procedures governing the approval, authorization, coordination, performance, and vouchering of official travel to, from, and between foreign locations in connection with General Services Administration (GSA) programs and operations.  The instructions related to allowances for subsistence and transportation expenses conforms with the provisions of the FTR, Executive Orders, appropriate statutes, numerous decisions of the Comptroller General of the United States and Civilian Board of Contract Appeals, and determinations of the Administrator of General Services.

     b.  The provisions of this directive apply to all GSA employees and for individuals authorized to travel to foreign areas at GSA expense.  This Order applies to the Office of Inspector General (OIG) to the extent that the OIG determines it is consistent with the OIG’s independent authority under the Inspector General Act and does not conflict with other OIG policies or the OIG mission.  This Order applies to the Civilian Board of Contract Appeals (CBCA) to the extent that the CBCA determines it is consistent with the CBCA’s independent authority under the Contract Disputes Act and applicable Federal Court decisions and does not conflict with other CBCA policies or the CBCA mission.

     c.  This directive supplements the FTR and is issued under the authority of the FTR.  Supervisors, approval authorities, and employees must still consult the FTR to ensure compliance with the regulations related to all travel-related expenses not specifically addressed in this supplement.

     d.  Any regional directives containing instructions and/or procedures that differ from provisions herein must be cleared in advance through the Office of Travel and Charge Card Services, Office of Administrative Services (OAS).

4.  Revisions

This directive provides updated policies and procedures pertaining to foreign travel previously contained in PFM P 4290.1, Chapter 2, Paragraph 5, and Chapter 6.  It references relevant FTR citations rather than repeating FTR text.  Major revisions include requiring Event Tracker requests for travel to foreign locations to be attached or referenced on the travel authorization; amending the policy for actual expense subsistence reimbursements; and eliminating the requirement for the Administrator and Deputy Administrator to obtain foreign area clearance through the White House in accordance with White House Memorandum 003641, dated July 22, 2015.

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PER DIEM LOOK-UP

1 choose a location.

Error, The Per Diem API is not responding. Please try again later.

No results could be found for the location you've entered.

Rates for Alaska, Hawaii, U.S. Territories and Possessions are set by the Department of Defense .

Rates for foreign countries are set by the State Department .

2 Choose a date

Rates are available between 10/1/2022 and 09/30/2025.

The End Date of your trip can not occur before the Start Date.

Traveler reimbursement is based on the location of the work activities and not the accommodations, unless lodging is not available at the work activity, then the agency may authorize the rate where lodging is obtained.

Unless otherwise specified, the per diem locality is defined as "all locations within, or entirely surrounded by, the corporate limits of the key city, including independent entities located within those boundaries."

Per diem localities with county definitions shall include "all locations within, or entirely surrounded by, the corporate limits of the key city as well as the boundaries of the listed counties, including independent entities located within the boundaries of the key city and the listed counties (unless otherwise listed separately)."

When a military installation or Government - related facility(whether or not specifically named) is located partially within more than one city or county boundary, the applicable per diem rate for the entire installation or facility is the higher of the rates which apply to the cities and / or counties, even though part(s) of such activities may be located outside the defined per diem locality.

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Transfer on deputation/foreign service of Central Government Employees – DOPT ORDER dated 17.06.2010

Dopt – transfer on deputation/foreign service of central government employees to ex-cadre posts under the central government/ state governments/public sector undertakings/autonomous bodies, universities/ut administration, local bodies etc. and vice–versa – regulation of pay, deputation (duty) allowance, tenure of deputation/ foreign service and other terms and conditions – regarding..

• DOPT ORDER on DEPUTATION

2. Application

3. scope of term ‘deputation/ foreign service’ – restrictions on treating an appointment as on deputation/ foreign service., 4. exercise of option, (i) deputation from central government to central government, (ii) in foreign service/ reverse foreign service, 6. deputation (duty) allowance, 7. admissibility of pav, allowances & benefits while on deputation/foreign service, 8. tenure of deputation/foreign service., 9. premature reversion of deputationist to parent cadre, 10. relaxation of conditions, 11. date of effect.

No. 6/8/2009-Estt. (Pay II) Government of India Ministry of Personnel Public Grievances & Pensions Department of Personnel & Training

New Delhi the 17th June, 2010

OFFICE MEMORANDUM

Subject: Transfer on deputation / foreign service of Central Government Employees to ex-cadre posts under the Central Government/ State Governments/Public Sector Undertakings/Autonomous Bodies, Universities! UT Administration, Local Bodies etc. and vice–versa – Regulation of pay, Deputation (duty) Allowance, tenure of deputation/ foreign service and other terms and conditions – regarding.

……………………………

The undersigned is directed to refer to this Department’s O.M. No.2/29/91-Estt. (Pay II) dated 5′” January, 1994 as amended/revised from time to time. A need has been felt to consolidate all these orders in one place and accordingly, it has been decided, in consultation with Department of Expenditure, to bring out a self contained O.M. in supersession of OM dated 5.1.94 and subsequent amendments on the subject, incorporating the provisions of earlier orders with suitable modifications, wherever necessary.

2.1 These orders will apply to all Central Government employees, who are regularly appointed on deputationfforeign service in accordance with Recruitment Rules of the ex-cadre posts, under the same or some other Departments of Central Government or under the State Governments/ Union Territories Administration/ Local Bodies or under CentraV State PSUs/Autonomous Bodies etc. set up or controlled by Central/State Governments provided the foreign service under such PSUs/autonomous bodies has been permitted in relaxation of appointment on immediate absorption basis. These orders will also cover the cases of regular appointment on deputationfforeign service of employees of State Govemment/local bodies etc. as well as PSUs/Autonomous Bodies of CentraVState Governments as per recruitment rules in the Central Government. 2.2 However, the following cases shall not be covered under these orders for whom separate orders exist:

(a) Members of the All India Services and those deputed to posts, whose terms are regulated under specific statutory rules or orders;

(b) Officers appointed on deputation to posts under the Central Staffing Scheme (CSS) for whom separate orders as issued from time to time will continue to apply;

(c) Deputation to posts operated outside India;

(d) Appointments of a specific category of employees to a specified class of posts, such as appointments made in the Personal Staff of Ministers etc., in respect of which special orders are already in existence. However, the terms and conditions set out in this O.M. will apply to those cases to the extent these are not specifically covered under such special orders.

(e) Appointments of the nature of deemed deputation or transfers to ex-cadre posts made in exigencies of service with the specific condition that no deputation (duty) allowance will be admissible – e.g. (i) interim arrangements in the event of conversion of a Government office/organisation or a portion thereof into a PSU/ autonomous body or vice-versa; and (ii) appointments to the same post in another cadre.

3.1 The terms deputation/foreign service will cover only those appointments that are made by transfer on a temporary basis provided the transfer is outside the normal field of deployment and is in public interest. The question whether the transfer is outside the normal field of deployment or not will be decided by the authority which controls the service or post from which the employee is transferred.

3.2 The following types of appointments will not be treated as deputation/foreign service for the purposes of these orders:

(a) appointment of serving employees made either by promotion or by direct recruitment from amongst open market candidates whether on permanent or temporary basis.

(b) permanent appointment made by transfer.

(c)Temporary appointment made on the basis of personal requests of employees.

(d) Arrangements necessitated by staff imbalances arising on re-organisation of offices on the same or different stations, subject to the specific condition that no deputation (duty) allowance will be admissible in such cases.

3.3 A person in a higher Grade Pay/scale of pay shall not be appointed on deputation to a post in lower Grade Pay/scale of pay if the deputation is from Central Government to Central Government and also in cases where the scale of pay and dearness allowance in the parent cadre post and ex-cadre post are similar.

3.4 However, no appointment on deputation/foreign service shall be made from/to Central Government/ an organisation where the pay scale and DA in the parent cadre post and ex-cadre post are dissimilar, if the basic pay in the parent cadre increased by one increment plus dearness allowance(s) including interim relief if any, admissible to a person in the parent cadre post exceeds the basic pay plus dearness allowance (s) including interim relief, if any, at the maximum of the pay scale of the ex-cadre post. In the revised pay structure, the maximum of the scale would mean the sum of the Grade Pay of the ex-cadre post and maximum of the Pay Band PB 4 i.e. Rs. 67000. For example, if the ex-cadre post is in the Grade Pay of Rs. 4200, then the maximum would be Rs. 71200 i.e. Rs. 4200 plus Rs. 67000 (maximum of PB 4).

4.1 An employee appointed on deputation/foreign service, may elect to draw either the pay in the scale of pay of deputation/foreign service post or his/her basic pay in the parent cadre plus deputation (duty) allowance thereon plus personal pay, if any. However, in case of Government employees on deputation/ foreign service to CPSEs, this option will not be allowed and their pay will be governed in terms of the orders issued by Department of Public Enterprises vide OM dated 26.11.2008 and clarifications issued thereafter.

4.2 The borrowing authority shall obtain the option of the employee within one month from the date of joining the ex-cadre post unless the employee has himself furnished the option.

4.3 The option once exercised shall be final.

4.4 However, the employee may revise the option under the following circumstances which will be effective from the date of occurrence of the same:

(a) When he/she receives proforma promotion or is appointed to non-functional selection grade or up-gradation of scale in the parent cadre;

(b) When he/she is reverted to a lower grade in the parent cadre;

(c) When the scale of pay of the parent post on the basis of which his emoluments are regulated during deputation/foreign service or of the ex-cadre post held by the employee on deputation/foreign service is revised either prospectively or from a retrospective date.

(d) Based on the revised/same option of the employee, in the event of proforma promotion/appointment to non-functional Selection

Grade/revision/upgradation of scales of pay in the parent cadre, his/her pay will be re-fixed with reference to the revised entitlement of pay in the parent cadre. However, if the initial option was for the pay scale of the deputation post and no change in option already exercised is envisaged, the pay already drawn in deputation post will be protected if the pay re-fixed is less.

Note: Revision in the rates of DA, HRA or any other allowance either in the parent or borrowing organisation shall not be an occasion for revision of the earlier option.

4.5. If the pay of an employee in his cadre post undergoes downward revision, the pay in the ex-cadre post is also liable to be re-fixed on the basis of revised pay and in accordance with the revised option or existing option if the employee does not revise his option.

5. Pay fixation

Also Read : Amendment of Para 5 of consolidated guidelines on deputation

5.1 When an employee on deputation/Foreign Service elects to draw pay in the scale of pay attached to the ex-cadre post, his/ her pay may be fixed as under:

If the scale of pay/Grade Pay of the ex-cadre post is higher, the pay may be fixed after adding one increment to the existing pay in the Pay Band of the parent cadre post. The grade pay corresponding to the ex-cadre post would thereafter be granted in addition to this pay in the pay band. However, in cases where the fixation of pay in the ex-cadre post involves change of Pay Band also, if the pay in the pay band after adding the increment is less than the minimum of the pay band corresponding to the grade pay of the ex-cadre post, the pay in the pay band will be fixed at the minimum of the Pay Band.

In case the Grade Pay/scale of employee’s cadre post and the ex-cadre post are identical, the employee would continue to draw his/her existing basic pay.

In case the Grade pay of the ex-cadre post is upto Rs 10000, the Basic Pay, from time to time after pay fixation should not exceed the maximum of the pay band PB-(Rs.67000) plus the grade pay of the post held on deputation. In case the ex-cadre post is in the HAG or HAG+ pay scale, the Basic Pay, from time to time after pay fixation should not exceed Rs. 79000 or Rs.80000 respectively.

(a) when the pay scale of the post in the parent cadre and that attached to ex-cadre post are based on the same index level and the DA pattern is also same, the pay may be fixed as under (i) above.

(b) If the appointment is made to a post whose pay structure and/ or DA pattern is dissimilar to that in the parent organisation, pay may be fixed by adding one increment to the pay in the parent cadre post in the scale of his regular parent post ( and if he/she was drawing pay at the maximum of the scale, by the increment last drawn) and equating the pay so raised plus dearness allowance (and additional or ad-hoc dearness allowance, Interim relief etc., if any) with emoluments comprising of pay plus DA, ADA, Interim relief etc., if any, admissible, in the borrowing organisation and the pay may be fixed at the stage in the pay scale of the ex-cadre post at which total emoluments admissible in the ex-cadre post as above equal the emoluments drawn in the cadre.

5.2 In cases of appointment from one ex-cadre post to another ex-cadre post where the employee opts to draw pay in the scale of the ex-cadre post, the pay in the second or subsequent ex-cadre post should be fixed under the normal rules with reference to the pay in the cadre post only. However, in respect of appointments to ex-cadre posts carrying Grade Pay identical to that of the ex-cadre post(s) held on an earlier occasion(s), it may be ensured that the pay drawn in subsequent appointment should not be less than the pay drawn earlier.

5.3 In cases of appointments to a second or subsequent ex-cadre post(s) in a higher pay scale/grade pay than that of the previous ex cadre post, the pay may be fixed with reference to the pay drawn in the cadre post and if the pay so fixed happens to be less than the pay drawn in the previous ex-cadre post, the difference may be allowed as personal pay to be absorbed in future increases in pay. This is subject to the condition that on both the occasions, the employee should have opted to draw pay in the scales of pay/Grade Pay attached to the ex-cadre posts.

Note-1: The term parent post and basic pay means the post held on regular basis in the parent organisation and pay drawn! admissible in such a post respectively.

Note-2: An officer who may be holding a higher post on adhoc basis in the cadre at the time of proceeding on deputation/ foreign service would be considered to have vacated the post held on adhoc basis and proceeded on deputation/ foreign service from his/her regular post. During the period of deputation/ foreign service, he/she shall earn notional increments in the parent cadre post. On reversion, if he/she is re-appointed to the higher post on regular or adhoc basis his pay will get fixed with reference to the pay admissible in the lower post on the date of such re-appointment. In such cases, if his pay gets fixed at a stage lower than that of his junior(s) who continued to serve in the cadre, no stepping up will be admissible as per extant rules in so far as Central Government employees are concerned. However, if the pay so fixed is less than the pay drawn earlier while holding the post on ad-hoc basis the pay earlier drawn will be protected. Therefore, those Central Government employees who are already holding a higher post on ad-hoc basis or expecting it shortly in the parent cadre may weigh all relevant considerations before opting for deputation/foreign service. This note of caution will be applicable to employees of other organisations wishing to apply for posts on deputation in Central Government, if governed by similar rules in parent organisation.

Note-3: Pay of an officer appointed on deputation/foreign service on adhoc basis pending selection of a regular incumbent may also be regulated in accordance with provisions of Para 5.1 & 6.1 of this O.M.

Note-4: The provisions of this Para as well as Para 6 will not apply to appointments on Personal Staff of Ministers. Such appointments will be regulated by separate specific orders issued by the Government in that behalf.

6.1 The deputation (duty) allowance admissible shall be at the following rates:

(a) In case of deputation within the same station, the allowance will be paid at the rate of 5% of basic pay subject to a maximum of Rs.2000 p.m.; and

(b) In other cases, Deputation (Duty) Allowance will be payable at the rate of 10% of the employee’s basic pay subject to a maximum of Rs.4000/- p.m.

(c) The deputation (duty) allowance as above shall further be restricted as under:

Basic Pay, from time to time, plus Deputation (Duty) Allowance shall not exceed the maximum of the pay band PB-4 (Rs.67000) plus the grade pay of the post held on deputation in case the Grade Pay of the post held on deputation is upto Rs 10000. In case the post held on deputation is in the HAG or HAG+ pay scales, the Basic Pay, from time to time, plus Deputation (Duty) Allowance should not exceed Rs. 79000 and Rs.80000 respectively.

Note: Basic Pay in the revised pay structure means the pay drawn in the prescribed pay band plus the applicable grade pay but does not include any other type of pay like special pay/allowance etc.

The rates of deputation (duty) allowance as above shall take effect from 1.9.2008.

Note: 1 The term ‘same station’ for the purpose will be determined with reference to the station where the person was on duty before proceeding on deputation.

Note: 2 Where there is no change in the headquarters with reference to the last post held, the transfer should be treated as within the same station and when there is change in headquarters it would be treated as not in the same station. So far as places falling within the same urban agglomeration of the old headquarters are concerned, they would be treated as transfer within the same station.

6.2 Special rates of deputation (duty) allowance may be admissible under separate orders in any particular area on account of the condition of living there being particularly ardous or unattractive. Where special rate is more favourable than that given in Para 6.1 above, employees deputed to the area will be given the benefit of the special rate.

6.3.1 If an employee with the permission of the competent authority, proceeds on deputation/foreign service from one ex-cadre post to another ex-cadre post in the same or another organisation without reverting to his parent cadre, and if the second ex-cadre post is at the same station as the first one, the rate of deputation (duty) allowance would remain unchanged.

6.3.2 In cases where a person on deputation/foreign service is transferred by the borrowing authority from one station to another without any change in the post held by him, the rate of deputation (duty) allowance will be refixed as per 6.1 (b).

7.1 Any project allowance admissible in a project area in the borrowing organisation may be drawn in addition to deputation (duty) allowance.

7.2 Any special allowance granted to an employee in the parent Department under FR 9(25) or a corresponding. rule of parent organisation should not be allowed in addition to deputation (duty) allowance. However, the borrowing department may allow in addition to deputation (duty) allowance, under special circumstances, any special allowance attached to the post held by the employee in his/her parent Department, by suitably restricting the deputation (duty) allowance. This will require the specific and prior approval of Department of Personnel & Training.

7.3 In case special allowance is attached to the scale of pay of the ex-cadre post and the employee has opted to draw pay in that scale, then, in addition to the pay in that scale, he will also be entitled to draw such special allowance. However, such special allowance will not be admissible if he has opted to draw pay in the parent cadre scale/grade pay plus deputation (duty) allowance.

7.4 Personal pay, if any, drawn by an employee in his parent department will continue to be admissible on deputation/foreign service if he/she opts to draw pay in the parent cadre scale/grade pay plus deputation (duty) allowance. No deputation (duty) allowance on this personal pay will however, be admissible.

7.5 Increments – The employee will draw increment in the parent cadre grade or in the scale of pay /grade pay attached to the deputation post as the case may be, depending on whether he has opted for the parent cadre pay plus deputation (duty) allowance or the pay scale /grade pay of the deputation post. If he has opted for pay scale/grade pay of the deputation post, notional increments shall also continue to accrue to him in the post held on regular basis in the parent cadre/ organisation for the purpose of regulation of pay on repatriation to the parent post at the end of the tenure.

7.6 Admissibility of allowances and benefits while on deputation/ foreign service.

(a) Such allowances as are not admissible to regular employees of corresponding status in the borrowing organisation shall not be admissible to the officer on deputation/foreign service, even if they were admissible in the parent organisation.

(b) Following allowances will be regulated with mutual consent of the lending and borrowing organisation:

(i) HRA/Transport Allowance (ii) Joining time and Joining Time Pay. (iii) Travelling Allowances and Transfer T.A. (iv) Children Education Allowance. (v) LTC. (c) Following allowances facilities will be regulated in accordance with the rules as explained against each:

(c) Following allowancesMacilities will be regulated in accordance with the rules as explained against each:

(i) Dearness Allowance – The employee shall be entitled to dearness allowance at the rates prevailing in the borrowing organisation or in the lending organisation depending on whether he has opted to draw pay in the pay scale/grade pay of the ex-cadre post or the parent grade plus deputation (duty) allowance.

(ii) Medical Facilities – This will be regulated in accordance with the rules of the borrowing organisation.

(iii) Leave – An officer on deputation/foreign service shall be regulated by the Leave Rules of the parent organisation. If however an employee proceeds from vacation department to non-vacation department, or vice-versa, he shall be governed by Leave Rules of the borrowing organisation. At the time of reversion from the deputation post to the parent cadre, the borrowing organisation may allow him/her leave not exceeding two months. The employee should apply for further leave to his Cadre Controlling Authority.

7.7 Leave salary/Pension/NPS Contribution.

(i) As at present, allocation of leave salary and pension contribution between different Ministries/Departments of Central Government and between Central and State Government has been dispensed with. In such cases of deputation from Central Government to State Government and vice-versa, liability for bearing leave salary vests with the Department from which the officer proceeds on leave or which sanctioned leave and no contributions are payable to the lending organisation. Liability for pension/ employee’s contribution to CPF will be borne by the parent department, to which the officer permanently belongs at the time of retirement and no proportionate contribution will be recovered.

(ii) in case of deputation of Central Government employees on foreign service terms to Central Public Sector Undertakings! State Public Sector Undertakings and Autonomous Bodies! etc., leave salary contribution (except for the period of leave availed of on foreign service) and pension contribution/CPF (Employer’s share) contribution are required to be paid either by the employee himself or by the borrowing organisation to the Central Government.

(iii) In cases of reverse deputation from Central Public Sector Undertakings! State Public Sector Undertakings! Autonomous Bodies/local bodies to Central Government, the question regarding leave salary and pension contribution will be decided by mutual consent.

(iv) In case of employees covered under New Pension Scheme (NPS), the borrowing department shall make matching contribution to the NPS account of the employee.

8.1 The period of deputation/foreign service shall be as per the Recruitment Rules of the ex-cadre post or 3 years in case no tenure regulations exist for the ex-cadre post.

8.2. In case where the period of deputation/foreign service prescribed in the recruitment rules of the ex-cadre post is 3 years or less, the Administrative Ministry/borrowing organisation may grant extension upto the 4th year after obtaining orders of their Secretary (in the Central Government)/Chief Secretary (in the State Government)/ equivalent officer (in respect of other cases) and for the fifth year with the approval of the Minister of the borrowing Ministry/Department and in respect of other organisations with the approval of the Minister of the borrowing Ministry/Department with which they are administratively concerned.

8.3.1 The borrowing Ministries/Departments/Organisations may extend the period of deputation upto the fifth year where absolutely necessary in public interest, subject to the following conditions:

(i) The extension would be subject to the prior approval of the tending organisation, the consent of the official concerned and wherever necessary, the approval of the UPSC/ State Public Service Commission and Appointment Committee of Cabinet (ACC).

(ii) If the borrowing organisation wishes to retain an officer beyond the prescribed tenure, it shall initiate action for seeking concurrence of lending organisation, individual concerned etc. six months before the date of expiry of tenure. In no case it should retain an official beyond the sanctioned term unless prior approval of the competent authority to grant further extension has been obtained.

(iii) No further extension beyond the fifth year shall be considered.

8.3.2 Where extension is granted up to the fifth year, the official concerned will continue to be allowed deputation (duty) allowance, if he/she has opted to draw deputation (duty) allowance.

8.4 There shall be a mandatory `cooling off period of three years after every period of deputationfforeign service up to Joint Secretary level posts and one year for Additional Secretary level posts.

8.5 A Central Government employee shall be eligible for deputation/foreign service to posts in State Government/ State Government Organisations/Government of UTs/ Government of UT’s Organisations/ Autonomous Bodies, Trusts, Societies, PSUs etc. not controlled by the Central Government only after he has completed 9 years of service and is clear from the vigilance angle.

8.6 If during the period of deputation/ foreign service, on account of proforma promotion in the parent cadre the official concerned becomes entitled to a higher Pay Scale/ Pay Band & Grade Pay in the parent cadre vis-a-vis that of the ex-cadre post, the official shall complete his/her normal /extended tenure of deputation already sanctioned with the approval of the competent authority. The pay shall be regulated as under:

(a) If the Grade pay of the officer in the parent cadre becomes higher than that of the deputation post after getting proforma promotion, he may be allowed the pay in the pay band + Grade Pay of the post to which he is promoted till the time he completes the normal/extended period of deputation (if he gets proforma promotion in the extended period) already sanctioned, if he so opts. No extension in the period of deputation shall be allowed to him after completing the sanctioned period of deputation.

(b) If he draws the pay in the pay band + Grade pay attached to the deputation post, on reversion to his parent cadre, his pay may be fixed by allowing him notional increments in his regular post in the parent department + the Grade pay attached to it.

(c) if the Grade pay of the officer in the parent cadre becomes higher than that of the deputation post on getting financial upgradation under the ACPIMACP scheme, the officer may be allowed to draw the pay in the pay band + Grade Pay to which he becomes entitled to under the ACP/MACPS, if opted for by him, as laid down in Para 27 of Annexure I to the DOPT OM No. 35034/312008 -Estt. (D) dated 19th May, 2009.

Normally, when an employee is appointed on deputation/ foreign service, his services are placed at the disposal of the parent Ministry/ Department at the end of the tenure. However, as and when a situation arises for premature reversion to the parent cadre of the deputationist, his services could be so returned after giving an advance notice of at least three months to the lending Ministry/ Department and the employee concerned.

Any relaxation of these terms and conditions will require the prior concurrence of the Department of Personnel & training.

The orders will take effect from 1.1.2006 and shall be applicable to all officers who were on deputation on 1.1.2006 or appointed thereafter except for the revised rates of deputation (duty) allowance which shall be applicable from 1.9.2008 as mentioned below Para 6.1 of this OM.

12. In so far as persons serving in the Indian Audit and Accounts Department are concerned, these orders will apply for deputation outside Indian Audit and Accounts Department as concurred in by the Comptroller and Auditor General of India.

13. Hindi version will follow.

(Rita Mathur)

Signed Copy

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• DOPT Orders

DOPT modifies Group B Deputation Guidelines: O.M dt 30.08.2024

Deputation of group ‘a’ officers of the central government to state governments/uts- modification in guidelines : dopt o.m dt 13.08.2024, upsc amendment regulations 2024: filling up of group a & b posts (upto level 13a) by deputation / absorption / promotion methods, urgent review of cases of overstay while on deputation, deputation for railway employees – consolidation of instructions, grant of deputation (duty) allowance for railway employees, 103 comments.

An Inspector of Income tax working resigned and joined as S.D.M in Bihar cadre. Will he be entitled to avail transfer T.A. PLZ SUGGEST.

Sir I have sent one query onMARCH25,2016 AT 3:09PM.i am waiting for your valuable reply PLEASE. THANKING YOU SIR, KSM GANESH,mail: [email protected] , ph 8553223649

KSM Ganesh says March 25, 2016 at 3:09 PM

I joined the organization (BSF- Central Govt. ) in 1992 as CT/GD. Then i was selected as Naik/Generator Operator in 1996 and after i was promoted as Head Constable/Generator Operator in 1997 in Engineering branch. Later i got permission for higher studies from my Deptt. for Electrical Engineering (distance mode) which was completed by 2006. In 2008, I was selected as SI/JE(Electrical) on deputation basis for three years in BSF on above Diploma Certificate. During deputation before completion of two years I got permanent absorbed as SI/JE(Electrical) by said organization on 2010 and my deputation allowance was stopped. After probation period of two years (2012) the said organization verified my diploma certificate from my JRN RV(Deemed) University ,Udaipur ,Rajasthan regarding UGC recognition. They got reply as recognized by UGC act 1956. In 2013, they prepared seniority list for direct entries and permanent absorbers, in which i was placed in serial no. 15. As per BSF Recruitment rule, BSF needs 5 years experience in present cadre for next promotion. Recently my juniors are promoted according to Seniority list . I asked, my Department why they have not given me the promotion. they gave me reply saying your diploma have no AICTE . So, The C.A disqualified me for the promotion. I met C.A and shown certificates which were recognized by UGC and IGNOU,DEC and also Joint committee of UGC-AICTE-DEC. But they require only AICTE. When i was joined as SI/JE(Elect.) as per Recruitment rule 1999 says that for Direct Entry/deputation/permanent absorbed ” 3 years diploma in Electrical Engineering from an Institute recognized by Central or state Government.” Now my service going in this organization is 23 years, out of which 8 th year running as SI/JE (Electrical). Now they are saying i am not eligible for promotion as INSPR/JE(Electrical) and they repatriated me from present post of SI/JE(E) to HC/Gen.Opr on 30/09/2015. Now my stay shall continue…as per the given order of honourable High court of Karnataka .Please clarify/Advise me. My query is whether the action of my department is right or do I have any hope of getting promotion as INSPR/JE. Thanking You Sir, Yours faithfully, KSM Ganesh Engineering Branch STC BSF Bangalore NH-7 Int.Air port road Yelahanka,Bengaluru Pin : 560063 M/No.8553223649 mail : [email protected]

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